Award Extension.doc

This is a Notice of Revised Award Posting issued by the State of South Carolina Department of Corrections for the Inmate Package Program solicitation (54000028635). The South Carolina Department of Corrections, operating under the State Fiscal Accountability Authority, is procuring a comprehensive vendor solution to manage package procurement and distribution for over 17,000 offenders across multiple correctional facilities statewide. The program requires the contractor to manage quarterly package offerings, including two full packages containing food, hygiene, and clothing items, and two packages limited to food and hygiene products, with each eligible inmate receiving packages up to a $250.00 limit plus shipping and handling costs. Vendors were required to submit proposals online by November 13, 2025, at 11:00 a.m. EST, with a pre-proposal conference held on October 22, 2025, at 10:00 a.m. EST via virtual platform. The Notice of Award is scheduled to be posted on December 18, 2025, on the procurement website at www.procurement.sc.gov. The selected contractor will enter into an initial two-year contract term beginning April 26, 2026, with potential for up to three additional one-year renewal options.

The contractor is responsible for complete logistics, operations, product sourcing, and service support, including secure payment processing, order management across multiple channels (internet, fax, mail, and phone), and maintaining a toll-free customer service line. The vendor must provide a minimum 35 percent commission rate on gross sales and reimburse the South Carolina Department of Corrections for various operational costs including staff salaries, inmate labor, utilities, and transportation expenses. The program will operate from an 11,792 square-foot facility at Trenton Correctional Institution, with the contractor responsible for providing all materials, tools, equipment, labor, and services. Historical purchasing data from 2019 through 2024 indicates consistent product demand across 27 correctional facilities, with annual order quantities ranging from 65 to 47,500 units depending on the specific product category. The solicitation requires vendors to submit comprehensive market basket pricing with branded products across multiple categories including food, snacks, clothing, and personal care items. No incumbent vendor is explicitly named, and the contract's potential five-year total value is not specified in this notice, though historical order volumes and the extensive product range suggest a significant procurement opportunity.