Amendment 01.docx

State of South Carolina

Request for Proposal

AMENDMENT 1

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400028635 10/28/2025 Brittany Greenway 864-503-5381 bgreenway@mmo.sc.gov State Fiscal Accountability Authority 120 Main St. Ste 600 Columbia SC 29201

DESCRIPTION: Inmate Package Program

USING GOVERNMENTAL UNIT: SC Department of Corrections

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 11/13/2025 11:00am (EST) (See "Deadline for Submission of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 10/22/2025 4:00pm (EST) (See "Questions from Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: Online – ONLINE BIDDING PREFERRED; If submitting Online in SCEIS please See Online Bidding Instructions in Section II.B. If submitting Hardcopy, submit One (1) Original Hardcopy marked “Original”, and One (1) Electronic (digital) Media Copy marked “Copy” (See “Electronic Copies-Required Media & Format” provision Section II.B.) Initial here if NO redacted copy is necessary___________

CONFERENCE TYPE: Pre-Proposal Conference DATE & TIME: 10/22/2025 10:00am (EST)

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions) LOCATION: Virtual Platform

You must submit a signed copy of this form with Your Offer. By signing, you agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of ninety (90) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer) Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015) DO NOT MODIFY CONTENT

SAP

SAP

PAGE TWO

(Return Page Two with Your Offer) HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code - Number - Extension Facsimile

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one) ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

DISCOUNT FOR PROMPT PAYMENT

(See "Discount for Prompt Payment" clause)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): *** Preferences do not apply to this solicitation pursuant to SC Consolidated Procurement Code Section 11-35-1524(E)(2)

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: *** Preferences do not apply to this solicitation pursuant to SC Consolidated Procurement Code Section 11-35-1524(E)(2)

PAGE TWO (SEP 2009)

End of PAGE TWO

DO NOT MODIFY CONTENT

AMENDMENT 01

Solicitation #5400028635

AMENDMENTS TO SOLICITATION (JAN 2004)

The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

QUESTIONS FROM OFFERORS - AMENDMENT (JUN 2017)

The solicitation is amended as provided herein. Information or changes resulting from questions will be shown in a question-and-answer format. All questions received have been reprinted below. The “state’s response” should be read without reference to the questions. The questions are included solely to provide a cross-reference to the potential Offeror that submitted the question. Questions do not form a part of the contract; the “state’s response” does. Any restatement of part or all of an existing provision of the solicitation in an answer does not modify the original provision except as follows: underlined text is added to the original provision. Stricken text is deleted. [02-2a097-1]

ALL OTHER TERMS, CONDITIONS, BIDDING INSTRUCTIONS, AND SPECIFICATIONS REMAIN UNCHANGED. IF THERE ARE ANY QUESTIONS OR IF ANY CONFUSION OR UNCERTAINTY ARISES AS A RESULT OF THIS AMENDMENT, IT IS THE SOLE RESPONSIBILITY OF THE OFFEROR TO CONTACT THE PROCUREMENT OFFICER FOR CLARIFICATION. CONTACT INFORMATION CAN BE FOUND IN THE TOP RIGHT HAND CORNER OF THE COVER PAGE OF THIS AMENDMENT. REFERENCE THE “DUTY TO INQUIRE” CLAUSE IN THE ORIGINAL INVITATION FOR BID.

Questions

1. The excel file labeled Attachment A, when opened states Attachment B at the top. Can the DOC please clarify what this form should be named and update accordingly?

State’s Response- This was a typo and the corrected version has been released with this amendment.

2. Per page 24 of the RFP, it states that 1 Technical and 1 Business proposal should be uploaded. However, on page 45 of the RFP, it states that an excel file of the pricing must be completed and returned with the vendors response. In addition to the clarification on the name of the price proposal can the DOC please confirm that up to 3 files:

1) Bidding Schedule/Price Proposal as a PDF to include the market basket as 1 complete PDF version

2) Market Basket Excel Version

3) Redacted Complete PDF (if applicable) State’s Response: All required forms provided within the solicitation must be completed and returned with your response. Your response shall be separated into two parts, Technical and Cost/Price proposals. Yor redacted copy can be separated or included as part of the technical file. You cannot redact pricing.

3. As the incumbent partner for the SCDC package program, the current data file does not currently include Protective Custody (PC). Will SCDC be adding PC to the existing inmate data file and provide restrictions for this class of inmate?

State’s Response: No. Request Protective Custody be removed under 3.8. Eligible Inmates. Statewide PC is only at McCormick, and they are authorized packages. SP, which is short term PC, will be handled on a case-by-case basis at all the other institutions.

4. Section 3.10 page 17 of the bid: Holding prices for the two (2) year base term will require vendors to submit pricing higher than the current retail price for items to try and anticipate future cost increases. Additionally, with the current uncertainty of inflation and tariffs, it is extremely difficult to provide pricing for a year plus out since the contract will begin 4/26. Would SCDC allow for a menu pricing review after the first year of the contract which has been done in the past?

State’s Response: The state will not pay or cover the cost of tariffs under any circumstance. The pricing shall be held firms for the first term of the contract as stated in the RFP. It is the Offeror’s responsibility to perform market research and consider the standard marking index and its cost projections over the anticipated, initial 24-month contract term prior to submitting their pricing for this RFP. Price adjustments are prohibited during the initial term.

5. Page 42: Price Adjustment – Limited – After Initial Term Only: “Any request for a price increase must be received by the Procurement Officer at least ninety (90) days prior to the expiration of the applicable term and must be accompanied by sufficient documentation to justify the increase.” Providing increases ninety (90) days prior to the contract renewal would require the vendor to assume increases for the next fifteen (15) months to cover the next year’s prices. Would SCDC consider a twice-a-year price review to provide current pricing regarding cost conditions?

State’s Response: No, the State’s terms and conditions shall remain as provided in the RFP.

6. Page 42: Price Adjustments – Limited by CPI “Other Goods and Services”: Cost increases for individual products that are sold through this solicitation are almost always well over the adjusted CPI “Other Goods and Services”. For 2025, through August 2025, CPI U is only +2.9% for “All Items”. An example is ramen; in 2025, ramen soup had multiple cost increases equaling over 25%. This would leave the awarded vendor over twenty points behind the cost increase received for one of the most popular items on the menu. Per the language in the section above (Price Adjustment – Limited – After Initial Term Only), the awarded vendor must provide sufficient documentation for the increase request. SCDC could allow increases on items that would cover the vendor’s cost increase from the item manufacturer. Allowing for the manufacturer’s cost increase would still not cover the additional minimum 35% commission that SCDC would take from any price increase. Would providing the cost increase percentage, on a manufacturer’s letterhead, allow the awarded vendor to cover their actual cost increase on individual items and forgo the CPI flat rate?

State’s Response: Price increases are per the stated clause and are reviewed at the time of request. No guarantees can be made. Offering of a substitute item for approval may be appropriate in the event the granted increase doesn’t cover the cost. (Price Adjustment – Limited – After Initial Term Only)

7. Section 3.17 Reimbursement and Commission: for item number four (4) has inmate pay at $3.50/hour. Will this hourly rate be consistent throughout the base term and extensions?

State’s Response: Yes

8. If no to the above, please provide any anticipated increases.

State’s Response: Not applicable

9. Does the procurement site send automatic alerts when an addendum is released?

State’s Response: Yes image2.png image1.png