AVN SAR Submit Instructions_2020.pdf
PDF 128 KB Posted
- Attached to
- MABS FY26 ADDS
- Solicitation number
- SPE4A626R0076
- Issued by
-
Defense Logistics Agency Aviation
About this file
This document provides guidance for Source Approval Requests (SARs) for national stock numbers (NSNs) managed by the Defense Logistics Agency (DLA) Aviation. For open solicitations, SARs should be submitted directly to the buyer noted on the solicitation. For NSNs without an open solicitation, the submission process now requires electronic transmission through the DoD SAFE file transmission site (https://safe.apps.mil/). Submitters must email dlaavnsmallbus@dla.mil to request a SAR drop-off, including their CAGE code, NSN, and email address for receiving the link.
The document outlines several key requirements and recommendations: SARs will not be processed for fully competitive items or those with low demand, and submitters are advised to review the DLA Supplier Requirements Visibility Application before submission. The review process can take over 180 days, and a formal notification will be sent once a decision is made. Additional resources include the Source Approval Handbook and PUB LOG FLIS for checking service usage and approved sources. Potential submitters with questions are directed to email the DLA Aviation SAR analyst at the provided email address.
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Other files
| File | Type | Posted |
|---|---|---|
| MABS FY26 (Sources Sought).xlsx | XLSX spreadsheet |
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Text version
Source Approval Requests If there is an open solicitation for a national stock number for which you want to submit a SAR, please submit it directly to the buyer noted on the solicitation. (NOTE: This applies to open solicitations only).
SAR’s will not be evaluated for items that are already designated as fully competitive such as those items coded AMSC “G” and described by drawings and specifications.
If you are submitting a SAR for a NSN with no open solicitation we are no longer accepting CDs by mail.
SARs must be submitted using the DoD SAFE file transmission site, https://safe.apps.mil/. The new process streamlines processing with electronic transmission and eliminates the need for multiple mailings of CDs.
New Process: To submit your SAR please send an email to: dlaavnsmallbus@dla.mil, subject "request a SAR drop off". After we receive your email request a "request for drop off" will be returned, where you can download your file. Include CAGE code, the NSN and the email address where you want to receive the link.
For guidance on completing a SAR package please review the Source Approval Handbook.
SARs may not be processed if it is determined that the SAR is not cost effective due to low item demand.
Please review the DLA Supplier Requirements Visibility Application: https://www.dibbs.bsm.dla.mil/ ra/srva/default.aspx for estimated forecasting requirements before submitting a SAR.
Electronic transmission eliminates the need for CDs for each of the services that manage the item (i.e. if the item is managed by the Navy and Air Force.) If you would like to see how many services use the NSN you can download PUB LOG FLIS to see how many services use the item and who approved sources are.
You can download the PUB LOG FLIS using the instructions at: FLISSearchDownloadInstructions.pdf
The PUB LOG FLIS executable file connects to a secured server that stores and returns data with each query. This data is updated weekly. Once in the database, put in the NSN, hit Search. Under the “Management” tab, you will see the MOE code for the number of ESAs involved.
The review process can take over 180 days from the date the SAR is received by DLA Aviation. Once a decision is made, you will receive a formal notification letter advising you of the results.
If you have any questions, please email the DLA Aviation SAR analyst at dlaavnsmallbus@dla.mil.
File details come from the government source that posted it. Updated .