ATTM 011 Q & A.xlsx
XLSX spreadsheet 25 KB Posted
- Attached to
- THIRD PARTY CONSULTING SERVICES State and local contract opportunity
- Solicitation number
- 5400023278
- Issued by
- Richland County, South Carolina
About this file
This is a Questions and Answers amendment document issued by the South Carolina Department of Health and Human Services (SCDHHS) in June 2017 regarding a Third Party Consulting Services solicitation (ATTM 011). The solicitation seeks consulting services for SCDHHS IT projects, with a specific focus on Medicaid Management Information System (MMIS) replacement and related complex system implementation projects. The contract is for consulting services only and does not include hardware, software acquisition, installation, or implementation. The offer submission deadline was June 7, 2022 at 11:00 AM. The contract allows for multiple award recipients and covers all SCDHHS IT projects, not limited to the RMMIS program alone. Contractors are expected to potentially perform some work onsite, with specific requirements to be detailed in individual Statements of Work (SOW). The contract term and renewal options are not specified in this Q&A document.
The solicitation requires qualified offerors to demonstrate a minimum of five years of experience within the last ten years managing or consulting on complex system implementation projects with a cumulative total exceeding $100 million. Travel and expense costs must be included in hourly rates; SCDHHS does not provide alternative reimbursement methods for these costs. Submission of detailed qualifications information, financial statements, and references is not required with initial offers but may be requested by the Procurement Officer at a later date. Price adjustments during the contract term are governed by Provision 7.44, and vendors currently providing services to the RMMIS project are not automatically precluded from responding unless they provided input on specification writing. The contract includes standard liability limitations and indemnification provisions, with contractor liability capped based on aggregate job order pricing.
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Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| ATTM 004.pdf | ||
| ATTM 010.xlsm | XLSM spreadsheet | |
| ATTM 001.pdf | ||
| Award Posting Notice.docx | DOCX document | |
| ATTM 002.pdf | ||
| Amendment 2.docx | DOCX document | |
| Revised ATTM 005_ (1).docx | DOCX document | |
| ATTM 006.pdf | ||
| ATTM 003.pdf | ||
| ATTM 009.pdf | ||
| Solicitation Document.docx | DOCX document | |
| Amendment 1.docx | DOCX document |
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Text version
Sheet1
| ATTM 011 - Questions and Answers |
| QUESTIONS FROM OFFERORS - AMENDMENT (JUN 2017) |
THE SOLICITATION IS AMENDED AS PROVIDED HEREIN. INFORMATION OR CHANGES RESULTING FROM QUESTIONS WILL BE SHOWN IN A QUESTION-AND-ANSWER FORMAT. ALL QUESTIONS RECEIVED HAVE BEEN REPRINTED BELOW. THE “STATE’S RESPONSE” SHOULD BE READ WITHOUT REFERENCE TO THE QUESTIONS. THE QUESTIONS ARE INCLUDED SOLELY TO PROVIDE A CROSS-REFERENCE TO THE POTENTIAL OFFEROR THAT SUBMITTED THE QUESTION. QUESTIONS DO NOT FORM A PART OF THE CONTRACT; THE “STATE’S RESPONSE” DOES. ANY RESTATEMENT OF PART OR ALL OF AN EXISTING PROVISION OF THE SOLICITATION IN AN ANSWER DOES NOT MODIFY THE ORIGINAL PROVISION EXCEPT AS FOLLOWS: UNDERLINED TEXT IS ADDED TO THE ORIGINAL PROVISON. STRICKEN TEXT IS DELETED. [02-2A097-1]
| Question # | Page # | Sub Section | FPB Language | Question | SCDHHS Response | |
| 1 | 18 | 3.4 Exclusions | This Contract WILL NOT be used to perform or provide the acquisition, installation, or implementation of hardware, software, and/or additional services and/or products that were reported in the Contactor’s final assessment report. | Please clarify this exclusion as some third party consulting could include these services | This solicitation is for Consulting Services only. Please refer to Section 1.1 and Section 3.4. | |
| 2 | 32 | 5.2 QUALIFICATIONS - SPECIAL STANDARDS OF RESPONSIBILITY (MAR 2015) | (a) This section establishes special standards of responsibility. UNLESS YOU POSSESS THE FOLLOWING MANDATORY MINIMUM QUALIFICATIONS, DO NOT SUBMIT AN OFFER: -Qualified offeror must have a minimum of 5 years of experience within the last 10 years, mananging or consulting on complex system implementation projects greater thatn $100 million. (b) Provide a detailed, narrative statement with adequate information to establish that you meet all the requirements stated in subparagraph (a) above. Include all appropriate documentation. If you intend for us to consider the qualifications of your key personnel, predecessor business(es), or subcontractor(s), explain the relationship between you and such person or entity. [R. 19-445.2125(F)] | |||
| [05-5010-2] | A. Is the qualification “complex system implementation projects greater than $100 million” a total sum of projects or one project? |
B. If one project, is it the third-party consulting portion greater than $100 million or inclusive of acquisition, installation, or implementation of hardware, software, and/or additional services? A. The qualification can be a cummulative total of projects.
Refer to Solicitation Amendment 2, Provision 5.2, Qualifications, Special Standards of Responsiblibility (MAR 2015)
*Note - new language Qualified offeror must have a minimum of 5 years of experience within the last 10 years, managing or consulting on complex system implementation projects with a cumulative total greater than $100 million.
3 N/A N/A N/A 1) Does the State have an expectation or requirement for onsite work as part of the contract?
2) If that will be specified in each SOW, will there be some onsite component for each SOW? Refer to Provision 3.9.2, Statement of Work (SOW).
1) The State anticipates that some work specific to a project may require work to be done onsite.
2)Requirements for onsite work will be provided in each project SOW.
| 4 | N/A | N/A | N/A | Does SCDHHS have a preferred format for the technical response? | Refer to Section 4, Information for Offerors to Submit. A technical response is not required. |
| 5 | N/A | N/A | N/A | Is there a page limit for this response? | No, there is no page limit. |
| 6 | N/A | N/A | N/A | 1) Are resumes required for all qualified personnel? |
| 2) Are representative resumes required or acceptable for this response? | The Solicitation does not have a requirement for submission of resumes with the Offeror's response. If resumes are required, they will be requested through the Statement of Work (SOW)and Quote process specific to the project. | ||||
| 7 | 17 | 3.1 | Background | 1) What are the existing tools and applications of the current MMIS (for example: cloud, data warehouse, ETL, Reporting? |
2)How many data sources are comprised of the MMIS?
3) What is the size/amount of data within the MMIS?
4) Who are the end users of the data?
| 5) Is your vision for the Replacement-MMIS to be on prem, cloud, or collocated? | Refer to Provision 3.9.2, Statements of Work (SOW). Specific project details will be provided in the SOW specific to that project. | |||||
| 8 | 24 | 4.1 | Information for Offers to Submit Your offer should include all other information and documents requested in this part and in parts II.B. Special Instructions; III. Scope of Work; V. Qualifications; VIII. Bidding Schedule/Price Proposal; and any appropriate attachments addressed in Part IX | Is there a page limit to offerors submission? | Refer to answer provided for question 5 above. | |
| 9 | 26 | 5.3 | If requested by the Procurement Officer, submit the following information or documentation for you and for any subcontractor (at any tier level) that you identify pursuant to the clause titled Subcontractor - Identification. Err on the side of inclusion. You represent that the information provided is complete. (a) The general history and experience of the business in providing work of similar size and scope. (b) Information reflecting the current financial position. Include the most current financial statement and financial statements for the last two fiscal years. If the financial statements have been audited in accordance with the following requirements, provide the audited version of those statements. [Reference Statement of Financial Accounting Concepts No. 5 (FASB, December, 1984), as amended.] (c) A detailed, narrative statement listing the three most recent, comparable contracts (including contact information) which have been performed. For each contract, describe how the supplies or services provided are similar to those requested by this solicitation, and how they differ. (d) A list of every business for which supplies or services substantially similar to those sought with this solicitation have been provided, at any time during the past three years. (e) A list of every South Carolina public body for which supplies or services have been provided at any time during the past three years, if any. (f) List of failed projects, suspensions, debarments, and significant litigation. [05-5015-2] | We would like to confirm that this information is not required with our submission on Tuesday, June 7, 2022, but may be requested at a later date? | Provision 5.3, Qualifications - Required Information, states "If requested by the Procurement Officer...". This information is not required to be submitted with the Offer, and only if the Procurement Officer requests it directly. | |
| 10 | 28 | 6.2 | Award to Multiple Offerors Award may be made to more than one Offeror. | How many awards is SCDHHS anticipated to make? | Refer to Section 6, Award Criteria. | |
| 11 | 1 | N/A | SUBMIT OFFER BY (Opening Date/Time): 6/7/2022 11:00:00 | Most of our team will be out of the office next week for the Memorial day holiday week. We would like to request a one week extension, if possible, to give our team the time to finish our response after they return. | Refer to Solicitation Amendment One (1). | |
| 12 | N/A | Attachment 5 – Conflict of Interest | N/A | Are vendors who are currently providing services to the SCDHHS RMMIS project precluded from submitting a response to this solicitation? | No, however, a vendor may be precluded from responding to a RFP if they were also contracted to provide input on the writing of the specification of that solicitation. |
Refer to 2.12, Disclosure of Conflicts of Interest of Unfair Competitive Advantage (FEB 2015). Refer to ATTM 005, Organizational Conflict of Interest Disclosure.
| 13 | 17 | 3.2 | Consulting and Assessment Categories | In our response, do we need to specify which of the consulting categories we are interested in bidding or do we need to only provide rates for the Personnel Categories we are bidding on? | Refer to the "Instructions" tab of Attachment 010, Bidding Schedule. |
| 14 | 26 | 5.3 | If requested by the Procurement Officer, submit the following information or documentation for you and for any subcontractor… | Do we need to submit this information with our response or only if the Procurement Officer requests it directly? | Refer to answer provided for question 9 above. |
| 15 | 36 | 7.30 (b) | If SCDHHS terminates this contract in whole or in part, it may acquire, under the terms and in the manner the Procurement Officer considers appropriate, supplies or services similar to those terminated, and the Contractor will be liable to SCDHHS for any excess costs for those supplies or services. However, the Contractor shall continue the work not terminated, and Contractor shall have the right to cure any Default within thirty (30) days thereof and SCDHHS shall not contract out any of the defaulted services prior to the end of such cure period.” | Can SCDHHS modify the Default Section to state that a cover remedy is only available if a default remains uncured for thirty days? An example of modified language is below (bold): |
If SCDHHS terminates this contract in whole or in part, it may acquire, under the terms and in the manner the Procurement Officer considers appropriate, supplies or services similar to those terminated, and the Contractor will be liable to SCDHHS for any excess costs for those supplies or services. However, the Contractor shall continue the work not terminated, and the Contractor shall have the right to cure any Default within thirty (30) days thereof and SCDHHS shall not contract out any of the defaulted services prior to the end of such cure period.”
| Refer to Solicitation Amendment 2, Provision 7.30, Default (MODIFIED). | ||||
| 16 | 38 | 7.33 | Can prohibition on a limitation of liability for the general indemnification be modified to allow for a liability cap of three million dollars ($3,000,000)? | Refer to Solicitation Amendment 2, Provision 7.54, Limitation of Liability - Single Agency |
| 18 | 42 | 7.42 | With respect to all deliverables provided to SCDHHS by the Contractor, can SCDHHS add language stating that all of Contractor's preexisting intellectual property (including without limitation, proprietary or licensed tools, command lines, templates, methods, and know-how) will remain the property of the Contractor notwithstanding any deliverables provided to SCDHHS? | Refer to Provision 7.42, Ownership of Data; and Materials; and Provision 7.62 Ownership of Data (SCDHHS) |
| 19 | Can SCDHHS verify that upon any termination, State will pay for services completed through the date of termination? | Refer to Provision 7.19, Termination Due to Unavailability of Funds; Provision7.52, Termination for Convenience - Indefinite Delivery / Indefinite Quantity; and, Provision 7.53, Termination for Convenience. | ||
| 20 | Is SCDHHS willing to accept payment of net 45 from the date the services are delivered rather than accepted and if not, what payment terms are acceptable to SCDHHS? | Refer to Provision 3.9.7, Payment & Invoicing; and, SECTION 11-35-45 of the SC Consolidated Procurement Code, Payment for goods and services received by State, https://www.scstatehouse.gov/code/t11c035.php |
| 21 | "LIMITATION ON LIABILITY - SINGLE AGENCY | |||||
| Contractor’s liability for damages to any Using Governmental Unit shall not exceed the greater of $1,000,000 or an amount equal to twice the Aggregate Job Order Price. As used in this clause, the term “Aggregate Job Order Price” means the total price for the Job Order and all associated Job Order Modifications issued pursuant to this Contract. (2) The parties waive claims against each other for (i) exemplary or punitive damages and (ii) special or consequential damages.” | Is SCDHHS amenable to a reasonable limitation of liability as in the past (Example below is from the Solicitation 5400016703--- IT Professional Services, 11/9/2018), but Offeror is willing to accept an amount of three million dollars ($3,000,000)? | Refer to Solicitation Amendment 2, Provision 7.41, Limitation of Liability - Single Agency | ||||
| 22 | Is the overarching scope for the RMMIS Program only or all of SCDHHS IT? | Refer to Provision 3.2, Consulting Assessment Categories and 3.3, Consulting Services within General Scope. The resulting Contract will cover all SCDHHS IT Projects. | ||||
| 23 | Should we bid on specific categories of the scope individually or do we have to role it all up? | Refer to the "Instructions" tab of Attachment 010, Bidding Schedule. | ||||
| 24 | Will the contract be awarded by category or in totality? | Refer to the "Instructions" tab of Attachment 010, Bidding Schedule. | ||||
| 25 | What if we cannot provide certain scope capabilities (Accounting)? | Refer to the "Instructions" tab of Attachment 010, Bidding Schedule. | ||||
| 26 | Will there be any further definition of the scope? | Further scope will be provided in each SOW. | ||||
| 27 | In years 3,4 or 5 will SC DHHS consider reevaluating the rate card? | Refer to Section 7, Provision 7.44,. Price Adjustment. | ||||
| 28 | Follow up to question 13, if so. What is the process to request or consider an hourly rate increase? | Refer to Section 7, Provision 7.44,. Price Adjustment. | ||||
| 29 | 3.9.7 | In regards to travel and expenses, as indicated the T&E must be included in the hourly rate. However there are times where if price is the determining factor, T&E may contribute to a respondent to lose. Are there any other methods SCDHHS would consider to account for T&E? | No. |
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