Attch 5 - Ordering Instructions.pdf

FA8684-22-R-2006

Section J

Air Force Life Cycle Management Center Architectures and Integration Directorate (AFLCMC/XA)

Directorate-Wide Multiple Award Indefinite Delivery/ Indefinite Quantity (ID/IQ) Contract

Ordering Instructions

1. General Delivery Orders placed under this MAC IDIQ will be issued in accordance with FAR 16.505.

For this contract, the designated Order ombudsman is:

Col Sean Tucker, Deputy Director Acquisition Excellence and Program Execution Directorate, AFLCMC/AQ-AZ 1790 10th Street, Bldg 572, Rm 101 Wright Patterson AFB, OH 45433 sean.tucker.1@us.af.mil

The Order ombudsman is responsible for reviewing complaints from multiple award contractors and ensuring that all of the contractors are afforded a fair opportunity to be considered for orders in excess of the micro-purchase threshold consistent with procedures in the contract. However, it is not within the designated Order contract ombudsman’s authority to prevent the issuance of any order or disturb an existing order. Additionally, this does not guarantee any contractor issuance of any Order above the minimum guarantee of the basic ID/IQ contract.

The minimum guarantee for the basic ID/IQ contract post-award deliverable is $1,000.

2. Small Business Set-Asides AFLCMC/XA does not envision small business set-asides for any orders under the basic ID/IQ contract.

3. Fair Opportunity Process One or more orders may be issued during the ordering period of this contract. For each Order, the Contracting Officer will initiate the Fair Opportunity Proposal Request (FOPR) process by providing a FOPR letter and attachments to each prime contractor within the applicable category;

the contractor shall evaluate the opportunity and determine whether to submit a proposal. Issuance notice of FOPRs shall be provided via a letter from the PCO. FOPRs including classified efforts will only be sent to the prime contractors within the applicable category with the correct clearances to receive the information and will be transmitted via appropriate channels.

The FOPR will include, at a minimum, the following information (unless the Contracting Officer determines that an exception to fair opportunity procedures, as set forth in paragraph 4 below, applies):

mailto:sean.tucker.1@us.af.mil

a. Date of announcement

b. Proposal due date

c. Instructions for proposal submissions

d. Statement of Work (SOW) or Statement of Objective (SOO)

e. Contract Data Requirements List (CDRL) package

f. Anticipated contract type(s)

g. Anticipated CLIN structure

h. Contact Information for proposal submittal

i. Evaluation criteria and factors for award

4. Fair Opportunity Exemptions In accordance with FAR 16.505(b)(2)(ii) as supplemented, the Contracting Officer will provide all awardees a fair opportunity to be considered for each order in excess of the micro purchase threshold, unless one of the following conditions applies:

a. The agency need for the supplies or services is so urgent that providing a fair opportunity would result in unacceptable delays.

b. Only one awardee is capable of providing the supplies or services required at the level of quality required because the supplies or services ordered are unique or highly specialized.

c. The order must be issued on a sole-source basis in the interest of economy and efficiency because it is a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order.

d. It is necessary to place an order to satisfy a minimum guarantee.

e. For orders exceeding the simplified acquisition threshold, a statute expressly authorizes or requires that the purchase be made from a specified source.

f. In accordance with section 1331 of Public Law 111-240 ( 15 U.S.C. 644(r)), contracting officers may , at their discretion, set aside orders for any of the small business concerns identified in 19.000(a)(3). When setting aside orders for small business concerns, the specific small business program eligibility requirements identified in part 19 apply.

g. The order satisfies one of the exceptions permitting the use of other than full and open competition listed in 6.302 (10 U.S.C. 2304 c(b)(5)). The public interest exception shall not be used unless Congress is notified in accordance with 10 U.S.C. 2304(c)(7).

5. Selection Criteria for Awarding Order(s) The Government intends to award to the contractor(s) whose proposal(s) are deemed most advantageous to the Government based upon an assessment using the evaluation criteria. The Government will evaluate proposals against the established selection criteria specified in the FOPR. Generally, the Government’s award decision will be based on some or all of the following selection criteria: 1.) Technical; 2.) Cost/Price; 3.) Past Performance. The order of importance and rating methodology will be identified in the FOPR.

6. Proposal Process The Contracting Officer will issue a FOPR to all contractors in the applicable category or categories, unless a fair opportunity exception exists or contains classified requirements. FOPRs including classified requirements will only be sent to the contractors within the applicable pool with the correct clearances to receive the information. The amount of time for proposal submission will be based on the complexity and urgency of the requirement. If oral proposals are to be used in lieu of or in conjunction with written proposals, the FOPR will specify such. The Contractor’s proposal shall be submitted to the ordering CO on or before the time and date specified in the FOPR letter. Pricing on order proposals shall be valid for 180 calendar days after the required submission date.

The contractor shall assume all costs associated with preparation of proposals for DO awards under the proposal process as an indirect charge (bid and proposal costs). The Government will not reimburse awardees for proposals as a direct charge.

7. Interaction with Industry through Interchanges The Government may conduct interchanges with one, some, none, or all contractors at its discretion following the submission of proposals. The Government will engage in interchanges with contractors through the use of an Interchange Notice (IN) to share information, address any aspect of the proposal or offer the opportunity to revise its proposal. An IN letter will be issued by the Contracting Officer detailing the topic of the interchange. Recipients will acknowledge receipt and prepare a response. Responses should be given on the provided IN document along with any additional supporting documentation or proposal revisions should it be requested in the IN letter or if the contractor feel it necessary. The Contracting Officer will acknowledge receipt of the IN letter response from the contractor. Should additional interchange be necessary, the Contracting Officer will provide a new IN letter and reference and/or attach any past IN letter(s) that is/are relevant to the continued interchange. The IN process will be conducted via email unless restricted by classified content, which will be handled on a case-by-case basis.

8. Resolution of Issues If no proposals are received, the Government may revalidate the FOPR requirement. The validation process may include interchanges with some or all of the Contractors to determine the concerns about the FOPR requirement. Should the requirement be valid, the ordering CO may re-issue the FOPR. In the event issues pertaining to a proposed FOPR cannot be resolved to the satisfaction of the Contracting Officer, the Contracting Officer reserves the right to withdraw and cancel the proposed FOPR. In such event, the contractors will be notified in writing of the Contracting Officer’s decision. This decision is final and conclusive and shall not be subject to the “Disputes” clause or the “Contract Disputes Act”.

9. Issuance of Orders Work under this contract will be ordered through written orders issued on DD Form 1155, Order for Supplies or Services, or other formats as determined by the Contracting Officer.

10. Unauthorized Work The contractor is not authorized at any time to commence TO/DO performance prior to issuance of a signed TO/DO or other written approval provided by the CO to begin work.

11. On/Off-Ramp

11.1. On-Ramp

It is the Government’s intent to maximize competition throughout the period of performance.

Based on this premise, the Government reserves the right to include additional contractors in order to sustain the competitive environment for awarding orders. Any new contractors will compete with existing contractors for orders. Additions, due to on ramps, will not impact the overall ceiling or length of contract. The Government will not consider unsolicited requests for inclusion.

Contractors that have been removed from the source list via an off ramp may be considered for re-inclusion if the company demonstrates resolution of the issues prompting removal.

11.2 Off-Ramp

The Government reserves the right to utilize an off ramp for the duration of the contract. Decisions to off ramp a contractor will be based upon a contractor’s inability to satisfactorily perform, inability to comply with security requirements, or a lack of responsiveness. Prior to utilizing an off ramp, the Contracting Officer will notify the contractor of issues involving unsatisfactory performance or failures to comply with security requirements and will allow the contractor 30 days to remedy the issues. Termination for convenience, in accordance with applicable FAR clauses, will also be considered for individual orders without utilizing an off ramp for the contractor for the remaining duration of the ID/IQ contract.

Contractors may also request an off-ramp if they no longer want to participate on the ID/IQ contract. The request must be provided in writing to the Contracting Officer. A bilateral modification will be issued to terminate for convenience with a no-cost settlement.

12. Initial Order Each awardee will receive an initial order of $1,000.00 to provide a post-award presentation in accordance with paragraph 7.0 of the SOW.

13. Funding Restrictions No unfunded TO/DOs are allowed; TO/DOs may be incrementally funded in accordance with FAR and other agency funding restrictions.

mailto:donald.goeb@us.af.mil