Attch 4 Notice to Offeror.pdf

DEPARTMENT OF THE AIR FORCE

PACIFIC AIR FORCES

MEMORANDUM FOR PROSPECTIVE OFFEROR

FROM: 374 CONS/PKAB

Unit 5228, Bldg. 620, Yokota Air Base Fussa-shi, Tokyo 197-0001

SUBJECT: Notice to Offerors, Solicitation FA5209-20-Q-034A Gantry Crane Lease (Bldg 102, Yokota

Air Base)

1. The following information is provided to supplement subject solicitation:

a. Contract Assistance. Any questions regarding this solicitation may be referred to the 374th Contracting Squadron, Army / Mission Partner Contracting, PKAB, SSgt Thomas Estrada. at Commercial: 042-552-1046, 042-552-2511 Ext. 5-4753 or e-mail thomas.estrada.3@us.af.mil. The Contracting Officer, Mr. Gary Scullin, may be reached at Commercial: 042-551-6120, 042-552-2511 Ext. 5-4368 or e-mail gary.scullin.1@us.af.mil. Please reference the solicitation number when making inquiries.

b. Clauses or Provisions Incorporated by Reference: The solicitation and resultant contract incorporates one or more clauses or provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause or provision may be accessed electronically at this/these address(es):

Acquisition.Gov: https://www.acquisition.gov/content/regulations

c. Notice of Site Visit:

(1) Site Visit. On 22 Jun 20, a site visit will be conducted at Building 102 in Yokota Air Base, Japan. The participants shall meet the Government Representative at the supply gate of Yokota Air Base at 0830 hour on the date. Offerors are urged and expected to inspect the sites where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. In case of severe weather on the date of site visit, the Government may reschedule the site visit within a few days. The Government is not liable for any costs incurred to participate in the site visit.

(2) Gate Pass Request Form. To participate in the conference/site visit, the offerors shall submit a Gate Pass Request Form (Attachment 1) to SSgt Thomas Estrada, Contract Specialist, at 042- 552-1046 (Fax 042-551-0973) or thomas.estrada.3@us.af.mil on or before 16 Jun 20.

(3) Escorting for U.S. Installations. For those offerors who are not base pass holders and require an escort to gain access on an U.S. installation for participation of the pre-proposal conference and site visit, the offerors must possess an individual identification with a photo. The identification will be checked at gate on the U.S. installations by Security Police prior to access to the U.S. installations. If the offeror uses their Japanese driver license as identification, the individual must present their 8 digit password to gain access to the US installation. If the password is not provided to Security personnel, the individual will not be permitted access to the U.S. installation. Escorting takes approximately 15 minutes mailto:thomas.estrada.3@us.af.mil mailto:gary.scullin.1@us.af.mil https://www.acquisition.gov/content/regulations therefore the offerors must arrive at least 15 minutes earlier at the gate of U.S. installation than the pre-proposal conference start-up time. Individuals requiring access to the US installation must show up 15 minutes prior to the pre-proposal conference start time.

d. Commercial And Government Entity (CAGE) Code Reporting/NATO CAGE (NCAGE).

The offeror is requested to enter its CAGE/NCAGE code on its offer in the block with its name and address. The CAGE/NCAGE code entered must be for that name and address. Enter " CAGE/NCAGE" before the number. If your organization does not have a CAGE/NCAGE assigned yet, the Contracting Officer may request one from the Defense Logistics Information Service (DLIS).

Offerors may not delay submission of the offer pending receipt of a CAGE code. If your organization does not have a CAGE assigned, for most countries you can obtain one by connecting to https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx

e. DUNS Number. Local offerors may obtain the location and phone number of Dun & Bradstreet TSR Ltd. from the Internet home page at URL of DUNS Number Search Service:

Japanese: https://duns-number-jp.dnb.com/search/jpn/find_jpn.asp English: https://duns-number-jp.dnb.com/search/eng/login.asp

f. SAM registration. The offeror is recommended to register with System for Award Management

(SAM) prior to award. To register yourself with SAM, visit https://www.sam.gov.

g. Electronic Funds Transfer (EFT): If the awardee of the subject requirement will receive payment via electronic funds transfer (EFT) and the payment will be made to a Japanese bank account, the applicable bank will receive payment and a transaction fee of ¥735 (subject to change) shall be taken by the accepting bank for each transaction. The U. S. Government will not be responsible for repayment of this transaction fee; therefore, an offeror using a Japanese bank account must consider this bank fee when providing an offer in response to the subject solicitation.

2. If you have any questions, please contact SSgt Thomas Estrada, Contract Specialist, by phone at 011-81-42-551-6120/fax at 011-81-42-551-0973/e-mail at thomas.estrada.3@us.af.mil.

GARY S. SCULLIN

Contracting Officer

Attachment:

Gate Pass Request Form https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx https://duns-number-jp.dnb.com/search/jpn/find_jpn.asp https://duns-number-jp.dnb.com/search/eng/login.asp https://www.sam.gov/

ONE TIME/MULTIPLE ACCESS ROSTER

Information for Form USAG-J 1529

Company Name (社名):

Solicitataion No.

(入札書番号)

Select 1, 2 or 3

Name（名前） 1 Driver's License No.

Nationality（国籍） 2 Passport No.

3 Other

YOKOTA, TARO

Japan

1 運転免許証番号

2 パスポート番号

Vehicle Plate No.Telephone No.Address（住所）Kanji（漢字）

注：どちらかをお

選びください

横田太郎 4-56-78, Asahi-chi, Yamato-shi, Kanagawa-ken, Yokota Condominium, Room 505 046-111-1111 SAGAMI 520

HO 45-98１ 456789123456

S A M P L E

GATE PASS REQUEST GUIDE TO CAMP ZAMA, SHA, SGD AND YND

(座間基地、相模原住宅、相模原補給廠、横浜ノースドックへのゲートパスリクエストガイド）

(a) Gate Pass Request Form （ゲートパス 申請書）

(b) Copy of valid official ID w/photo of all participants (ex. driver's license, passport, etc.)

（参加者全員の公的な写真付き身分証明書のコピー、運転免許証・パスポートなど）

(c) Copy of certificates of Automobile Inspection of the vehicle to drive （乗り入れる車両の車検証のコピー）

(d) Copy of Automobile Liability Insurance of the vehicle （乗り入れ車両の自賠責保険のコピー）

(e) Copy of Voluntary Insurance of the vehicle （乗り入れ車両の任意保険のコピー）

3. Any vehicles driving in the U.S. Forces Japan installations must have a liability insurance that covers at least Y30,000,000 for bodily injury and Y3,000,000 for property damage.

（在日米軍施設内を走行する車両は、対人保障3,000万円以上、対物保証300万円以上の補償

額の任意保険が必要です。）

1. Please provide the following documents to the government contract specialist in order to participate in the site visit and/or pre‐proposal conference.

(現場説明会・入札説明会に参加される場合は、以下の書類を入札担当者にご提出ください。）

2. All the participants need to bring the same IDs as you listed in the Gate Pass Request Form. If using a driver's license as the ID, you will need 2 sets of 4‐digit PIINs of the license when entering the base. If you do not remember your PIINs, pleae check with your local police prior to attending the site visit/conference.

(参加者はGate Pass Request Form に記載の身分証明書(ID)をご持参してください。

運転免許証をIDとして使用される場合は、入門の際に運転免許証の暗証番号4桁ｘ２セット

の入力も必要になります。もし番号をお忘れの場合は、事前に警察でご確認ください。）