Attachment1_PWS_TerminanTouchDisinfectionServices.pdf

PERFORMANCE WORK STATEMENT

AT

TERMINAL TOUCH-SURFACE

DISINFECTION SERVICES

Edwards Air Force Base, CA, Air Force Research

Laboratory, CA and Air Force Plant 42, Palmdale, CA

1 MAY 2021

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TERMINAL TOUCH-SURFACE DISINFECTION SERVICE

Table of Contents

SECTION I

DESCRIPTION OF SERVICES

1.0. Description of Services

1.0.1. Services

1.0.2. General Considerations

1.1. Procedures for Disinfecting Surfaces

1.2. Procedures for Personal Protective Equipment (PPE) and Hand Hygiene

1.3. Touch Surface High Traffic Areas Can Include

1.4. Work Hours

1.4.1. Response Times

1.5. Performance Period

1.6. Training Requirements

1.7. Ordering Procedures

1.8 Contract Site Visit

SECTION II

SERVICES SUMMARY

2.0. Services Summary

2.1. Quality Control

2.2. Quality Assurance

SECTION III

CONTRACTOR REQUIREMENTS

3.0. Contract and Project Manager

3.1. Contract Employees

3.2. Personnel

3.3. Vehicles

3.4. Equipment

3.5. Regulations and Standards

3.5.1. Safety and Health Standards

3.5.1.1. Mishap Reporting

3.5.1.2. Safety and Health Plan

3.5.1.3. Safety Equipment

SECTION IV

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BASE SECURITY REQUIREMENTS

4.0. Security Requirements

4.1. Base Access

4.2. Access to Work Site

SECTION V

GOVERNMENT FURNISHED USE OF SERVICES

5.0. Government Furnished Services

5.1. Utility Conservation

5.2. Facilities Damage

SECTION VI

ENVIRONMENTAL MANAGEMENT

6.0. Environmental Protection

6.1. Hazardous Material Identification and Safety Data Sheet Requirements

6.2. Permits

6.3. Right to Inspect

6.4. Non-compliance

6.5. Spill Response

6.6. Failure to Insist On Compliance

6.7. Green Procurement

6.8. Audit

6.9. Recycling, Trash and Litter Control

6.10. Visual Site Inspection (VSI)

6.11. Environmental Protection Far Clauses

SECTION VII

GENERAL INFORMATION

7.0. Continuation of Essential DOD Contractor Services during Crisis

7.1. Traffic Laws

7.2. Weapons, Firearms and Ammunition

7.3. Controlled Unclassified Information (CUI)

7.4. Reporting Requirements

7.5. Physical Security

7.6. No Smoking Policy

7.7. Fire Prevention and Protection

7.8. Security Forces and Emergency Medical Services

8.1. Additional Consideration for Employers

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APPENDIX A

CONTRACTOR HAZARDOUS MATERIALS USAGE TRACKING FORM EXAMPLE

Contractor Hazardous Materials Usage Tracking Form

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SECTION I

DESCRIPTION OF SERVICES

1.0. Description of Services. The contractor shall provide all management, vehicles, tools, equipment, products, materials, supplies and labor necessary to perform Terminal Touch-Surface

Disinfection Services (TTSD) at Edwards Air Force Base (EAFB), Air Force Research Laboratory

(AFRL) and Air Force Plant 42, Palmdale, CA (AFP42). In the event that coronavirus disease 2019

(COVID-19) is suspected or confirmed at any of the above locations, the Government will require cleaning and disinfecting services for areas impacted. According to the Center for Disease Control and Prevention (CDC), cleaning of visibly dirty surfaces followed by disinfection is a best practice measure for prevention of COVID-19 and other viral respiratory illnesses in community settings.

Work shall be performed in a manner that will disinfect surfaces of areas at facilities that has been identified on a proposal-by-proposal and requirement-by-requirement basis.

TTSD services are NOT intended to deep clean areas that have tested positive for known pathogens. TTSD services are intended as a precautionary preventative measure using approved chemicals and increased cleaning frequencies to sanitize and disinfect surfaces as identified at mission-critical facilities. All work performed by the contractor will be performed in accordance with all applicable laws, regulations, Headquarters Air Force standards, instructions, and commercial practices.

1.0.1. Services. The contractor shall sanitize and disinfect all identified surface/areas using a germicidal detergent. All chemicals must be registered with the United States Environmental

Protection Agency (US EPA) and so state on the label. Terminal Cleaning is the disinfecting of areas recently exposed to COVID-19. Touch Cleaning is the cleaning of high traffic, frequently touched surfaces

1.0.2. General Considerations.

a. Contractor shall perform on an as needed basis.

b. Areas to be serviced will be agreed upon in advance by both parties and coordinated through the Contracting Officer Representative (COR).

c. The COR will notify the contractor of a facility or location requiring this service, and the contractor shall be permitted to evaluate the area to determine a proposed number of hours

(proposal) to complete the work.

d. Work shall be performed in such a manner as to cause minimal disruption to the regular routine of the occupants in the area.

e. Care shall be taken to minimize the spread of dust, debris and airborne particles.

f. All hazardous waste materials shall be transported and disposed of at an authorized off-base location, all hazardous waste services will be performed in a manner that complies with the current Federal, State of California, Kern and LA Counties, EPA, local laws and regulations.

g. Each building shall require its own standalone proposal, and costs shall be tracked by each individual building.

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1.1. Procedures for Disinfecting Surfaces

a. The contractor shall provide comprehensive cleaning service to include all supplies and labor associated with disinfecting surfaces within the buildings identified on each Blanket

Purchase Agreement (BPA) call.

b. The contractor shall clean and disinfect surfaces following CDC regulations found on the

CDC website located at https://www.cdc.gov/coronavirus/2019-ncov/community/organizations/cleaning-disinfection.html.

c. At a school, daycare center, office, or other facility that does not house people overnight:

d. Contract cleaning staff should clean and disinfect all areas used by the ill persons, focusing especially on frequently touched surfaces. The Government will need to provide the area that the person may have frequently touched.

e. The contractor is responsible for following the most up to date cleaning and disinfection procedures issued by the CDC. The current cleaning and disinfection procedure can be found at the CDC website: “How to Cleaning and Disinfecting Your Facility” Cleaning and

Disinfecting Your Facility CDC.

f. For disinfection, use products with the EPA-approved emerging viral pathogens claims

(examples at this link: https://www.epa.gov/pesticide-registration/list-n-disinfectants-use-against-sars-cov-2) that are suitable for porous surfaces.

g. For soft (porous) surfaces such as carpeted floor, rugs, and drapes, remove visible contamination if present and clean with appropriate cleaners indicated for use on these surfaces. Use products with the EPA-approved emerging viral pathogens claims that are suitable for porous surfaces.

1.2. Procedures for Personal Protective Equipment (PPE) and Hand Hygiene. The contractor is responsible for confirming the following procedures are up to date at the time of requested services. In the event the recommendations provided by the CDC for “Personal Protective

Equipment (PPE) and Hand Hygiene” have been updated from the following language, the

Contractor shall comply with the newest recommendations listed.

a. Contract cleaning staff must wear disposable gloves, masks, and gowns (Terminal) for all tasks in the cleaning process, including handling trash.Gloves and gowns must be compatible with the disinfectant products being used.

c. Additional PPE may be required based on the cleaning/disinfectant products being used and whether there is a risk of splash.

d. Gloves and gowns must be removed carefully to avoid contamination of the wearer and the surrounding area. Be sure to clean hands after removing gloves.

e. Gloves must be removed after cleaning a room or area occupied by ill persons. Clean hands immediately after gloves are removed.

https://www.cdc.gov/coronavirus/2019-ncov/community/organizations/cleaning-disinfection.html https://www.cdc.gov/coronavirus/2019-ncov/community/organizations/cleaning-disinfection.html https://www.cdc.gov/coronavirus/2019-ncov/community/organizations/cleaning-disinfection.html https://www.cdc.gov/coronavirus/2019-ncov/community/disinfecting-building-facility.html https://www.cdc.gov/coronavirus/2019-ncov/community/disinfecting-building-facility.html https://www.epa.gov/pesticide-registration/list-n-disinfectants-use-against-sars-cov-2 https://www.epa.gov/pesticide-registration/list-n-disinfectants-use-against-sars-cov-2 https://www.epa.gov/pesticide-registration/list-n-disinfectants-use-against-sars-cov-2

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f. Cleaning staff must immediately report breaches in PPE (e.g., tear in gloves) or any potential exposures to their supervisor.

g. Cleaning staff and others must clean hands often, including immediately after removing gloves and after contact with an ill person, by washing hands with soap and water for 20 seconds. If soap and water are not available and hands are not visibly dirty, an alcohol-based hand sanitizer that contains 60%-95% alcohol may be used. However, if hands are visibly dirty, always wash hands with soap and water.

1.3. Touch Surface High Traffic Areas Can Include

a. Building entrance(s) doors and major hallway doors (door handles, push bars, panic hardware, door knobs, door locks, and general highly touched surface areas on doors),

b. Common areas at building entrances (to include reception or front desk areas, countertop surfaces, highly touched surfaces, table tops, arms of chairs, etc.),

c. Hallway light switches, handicap access buttons, hand rails along steps and halls, and drinking fountains,

d. Common kitchen areas (countertop surfaces, tabletops and chairs, light/other switches, refrigerator handles and outer surfaces, and other highly touched areas),

e. Other reception or break areas

f. The contractor shall not be held liable for incidental damages to Government electronic equipment such as keyboards, computer mice, or laptops that occur in the regular course of touch surface/touchpoint cleaning.

1.4. Work Hours.This work is scheduled on a proposal-by-proposal and requirement-by-requirement basis and performed during normal duty hours of 0800 am to 4:00 pm Monday-Friday

– not including Federal Holidays or weekends. The contract manager or alternate(s) must be available 24 hours by telephone and shall provide the COR and CO with their 24 hour telephone number in order to respond to the requirements of this contract.

1.4.1. Response Times. The contractor shall respond via telephone to all notifications of work within a 1 business day. The contractor shall respond in-person to the COR, at the work site, within

1 business day from the telephone response in order to complete a site visit and provide the estimate. Services shall commence within 24 hours of government approval. After three (3) denied service from the contractor, COR will notify CO and this could result in removal of this contract.

1.5. Performance Period. Performance Period is a three (3) year period from date of contract award.

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1.6. Training Requirements. All personnel performing disinfecting services shall receive training in infection control in accordance with Occupational Safety and Health Administration (OSHA) requirements. All personnel shall be trained about the sources of exposure to the virus, the hazards associated with that exposure, and appropriate workplace protocols in place to prevent or reduce the likelihood of exposure.

a. Workers required to use PPE shall be trained including the following:

1.1.1 When to use PPE

1.1.2 What PPE is necessary

1.1.3 How to properly use and take off PPE

1.1.4 How to properly dispose of and disinfect, inspect for damage, and maintain PPE

1.1.5 Limitations of PPE

b. Applicable standards include the PPE (29 CFR 1910.132), Eye and Face Protection (29

CFR 1910.133), Hand Protection (29 CFR 1910.138), and Respiratory Protection (29 CFR

1910.134) standards

1.6.1. When the potential exists for exposure to human blood, certain body fluids, or other potentially infectious materials, workers must receive training required by the Bloodborne

Pathogens (BBP) standard (29 CFR 1910.1030), including information about how to recognize tasks that may involve exposure and the methods, such as engineering controls, work practices, and

PPE, to reduce exposure.

1.6.2. Further information on OSHA's BBP training regulations and policies is available for employers and workers on the OSHA Bloodborne Pathogens and Needlestick Prevention Safety and Health Topics page located at https://www.osha.gov/SLTC/bloodbornepathogens/

1.6.3. OSHA's Training and Reference materials Library contains training and reference materials developed by the OSHA Directorate of Training and Education as well as links to other related sites. The materials listed for Bloodborne Pathogens, PPE, Respiratory Protection, and SARS may provide additional material for employers to use in preparing training for their workers

1.7. Ordering Procedures

1.7.1. The Government intends to issue Call numbers for each requirement that arises, which will be based on the negotiated cost as detailed in the bid schedule.

1.7.2. Performance shall begin within 24 hours of receipt of call unless otherwise directed in writing by the COR or CO.

1.7.3. The Government may require the disinfection services of multiple buildings within a BPA call.

https://www.osha.gov/SLTC/bloodbornepathogens/

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1.7.4. The contractor shall identify a proposed cleaning schedule as soon as practicable upon receipt of each BPA call. This schedule will allow the Government to ensure that the appropriate buildings/areas to be cleaned/disinfected are vacant and to allow proper escorting through secret/secure areas as applicable.

1.7.5. The contractor shall submit a notice of completion to the COR or Procurement Contracting

Officer (PCO) when the work has been completed.

1.8 Contract Site Visit. Contractor shall schedule a site visit with the CO within three (3) business days of BPA awarded. Site visits will be required for all proposals.

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SECTION II

SERVICES SUMMARY

2.0. Services Summary. The contract service requirements are summarized into performance objectives that relate directly to essential services. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The Services Summary (SS) and the contractor’s Quality Control Plan (QCP) provide information on contract requirements, the expected level of contractor performance and the expected method of government surveillance and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies. During the first initial 30 days of the contract, two additional errors on each task shall be allowed in an effort to identify normal phase-in problems.

Performance Objective PWS Para Performance Threshold

Services

All work accomplished per PWS and IAW

Industry Standards.

1.2 No more than 1 valid

complaints per month.

Response Times

Contractor responded and began work within the required response times.

1.4.1 No more than 2 missed response

time per Call.

Non-Service

Contractor not providing service

1.4.1 No more than 3 times

2.1. Quality Control. Contractor shall develop and maintain a quality control program to ensure disinfection services are performed in accordance with commonly accepted commercial practices and services identified in this Statement of Work (SOW). A Contractor quality control plan (QCP) shall be developed and submitted to the CO and COR within five days of contract award for acceptance. Once accepted the contractors performance will be evaluated using the Contractors

QCP and Government quality assurance procedures.

2.2. Quality Assurance. The Government will evaluate contractor’s performance through on-site inspections of contractor’s performance.

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SECTION III

CONTRACTOR REQUIREMENTS

3.0. Contract and Project Manager. The contractor shall provide a contract/project manager who shall be responsible for the overall management and coordination of the work required under this contract. The name of this person and alternate(s) shall be designated in writing to the COR and CO at contract start date. The contract manager or alternate(s) shall be available by phone and provide a 24 hour phone number in order to respond to the requirements of this contract. The project manager or alternate(s) shall respond to government requirements, questions, concerns, within 1 hour from notification. The contract and project manager along with any alternate(s) must be able to read, write, speak and understand the English language.

3.1. Contract Employees. Contractor employees shall be U.S. citizens or have the legal right to be in, and work in, the U.S.A. Foreign born employees will be required to show proof of citizenship, or proof of right to be in, and work in, the U.S.A. The contractor shall not employ persons who are identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. The contractor shall not employ any person who is an employee of the U.S. Government if it presents a conflict of interest per DoD Directive 5500.7; applies to both military and civilians. The on-site contract employees must be able to read, write, speak and understand the English language.

3.2. Personnel. Contractor personnel shall present a neat appearance. Contractor personnel shall be easily recognizable while on the installations in conjunction with this contract and shall be accomplished through the wearing of distinctive clothing bearing the company name or logo ensuring that it identifies contractor personnel easily and quickly for reasons of security, safety and personal protection.

3.3. Vehicles. The contractor shall provide and maintain all equipment and vehicles necessary to perform the requirements of this contract. Contractor vehicles shall have the company name prominently displayed on both sides of the vehicle and be maintained to present a neat, professional appearance. All contractor vehicles shall be properly registered, licensed and insured. The CO or COR may inspect the contractor’s vehicles at any time and direct the removal of any unsafe or unusable vehicle from the installation. Contractor vehicles shall be used solely for the intended purpose of performing services in accordance with this contract. Vehicle failure shall not alleviate the contractor from performing any requirement contained in this contract.

3.4. Equipment. The contractor shall provide and maintain all equipment necessary to perform the requirements of this contract. All equipment used in the performance of this contract shall be in good operable condition and carry an Underwriters Laboratory (U/L) listing. Equipment found to be unsafe or unable to function as designed, shall not be used in performance of this contract.

The CO or COR may inspect the contractor’s equipment and vehicles at any time and direct the removal of any unsafe or unusable equipment or vehicle from the installation. The contractor shall provide adequate numbers of equipment items to effectively fulfill the scope of this contract.

Equipment failure shall not alleviate the contractor from performing any requirement contained in this contract.

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3.5. Regulations and Standards. The contractor shall comply with all Edwards Air Force Base safety standards and all OSHA standards. Resolution of citations for violations of Occupational

Safety, Health Act Safety, and Health Standards is the contractor’s responsibility.

3.5.1. Safety and Health Standards. It is the contractor's responsibility to ensure its employees and managers have a comprehensive understanding of and full compliance with OSHA requirements. Detailed information is available on the OSHA website at http://www.osha.gov. It is the contractor's sole responsibility for compliance with OSHA, Public Law 91-596. The contractor shall comply with all federal, state and local laws, and Air Force Instructions for the protection of their employees while working on an Air Force Installation or property. The protection of contractor employees is exclusively the obligation of the contractor. Contractor shall manage all work areas to ensure the safety of building occupants, base personnel, or visitors in or near the areas.

The contractor will be required to follow current Health Protection Condition (HPCON) restrictions and sanitization procedures to include social distancing and wearing of Center for

Disease Control (CDC) - approved face masks while conducting business on the base or test locations to maintain personal and public health and safety.

3.5.1.1. Mishap Reporting. The contractor shall record and promptly report to the CO and

Government Program manager (GPM) pertinent facts regarding mishaps involving government personnel or property coincident to work performed as part of the Statement of Work that occur on or off an Air Force installation in accordance with AFI 91-204, Safety Investigation and Hazard

Reporting. In the event of an accident or mishap, the Contractor shall take prudent and reasonable action to establish control of the accident or mishap scene until relieved by the CO and GPM. If the Government elects to conduct an investigation of the accident or mishap, the Contractor shall cooperate fully and assist Government personnel in the investigation until such is complete.

3.5.1.2. Safety and Health Plan. In accordance with AFI 91-202, AFMC Supplement, The US Air

Force Mishap Prevention Program, the contractor shall submit a Safety and Health Plan to contracting for review and acceptance by the 412 TW/SEG prior to contract award. The Safety and

Health Plan will describe capabilities and processes to ensure compliance with safety and health requirements during the performance of the work described in the solicitation. The Safety and

Health Plan must include site-specific mishap reporting procedures for incidents which result in damage to government property or injury to Air Force personnel.

The contractor’s plan shall include appropriate measures to ensure the contractor reacts promptly to investigate, correct and track alleged safety & health violations and/or uncontrolled hazards in contractor work areas. The contractor’s Plan must include appropriate points of contact (name, position, and contact numbers) for immediate notification should a safety issue be identified.

The contractor is responsible for establishing these requirements for all subcontractors who qualify as subcontractors under the resulting contract.

3.5.1.3. Safety Equipment. Contractors will be responsible for providing CDC-approved face masks for their personnel as well as the selection and acquisition of personal protective equipment

(PPE) in performance of this contract. Safety equipment includes shoes or boots, head, face and eye protection, respirators, and gloves.

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SECTION IV

BASE SECURITY REQUIREMENTS

4.0. Security Requirements. All contractor employees will be subject to a criminal history background check in accordance with Air Force Manual (AFMAN) 31-113, Installation Perimeter

Access Control, and 412th Test Wing Integrated Defense Plan (IDP) 31, Volume I (the AFMAN and IDP are both limited access documents but more details on the requirements/process in terms of background checks can be provided by the CO upon request). COR with required information on new employees at least 3 days prior to their desired start date. Vehicle registration, proof of insurance, and a valid driver's license must be presented for vehicles. Credential renewals and/or updates for existing employees shall be sent to the COR at least 90 days prior to expiration date to include flight line badges and access passes. Flight Line driver licenses are required for certain areas/buildings and require passing a flight line driver's course. Installation Commanders may deny access and credentials based on information obtained during identity vetting that indicates the individual may present a threat to the good order, discipline, and morale of the installation.

4.1. Base Access. For contractor personnel who wish to obtain long-term Base access via an Air

Force Materiel Command (AFMC) Form 496, Application for AFMC Identification Card, in accordance with Air Force Federal Acquisition Regulation Supplement (AFFARS) Clause

5352.242-9000, Contractor Access to Air Force Installations, the Prime Contractor shall submit a written request on company letterhead to the CO with the following information (prior to submitting a request for Base access via an AFMC Form 496): 1) contract number, 2) location of work, 3) expiration date (must be on or before contract’s expiration date), and 4) names of employees/ subcontractor employees needing access to the base, to include each employee’s company name.

It is recommended that the prime contractor provide a copy of the request letter to each employee for verification purposes when the employee comes to the 412 CEG Security Manager B3500 office to get their AFMC Form 496 signed. Employees for which no request letter can be found or provided will result in the employee being asked to return on another date/time so verification can be made.

4.1.1. Base passes will be limited to the length of the contract not to exceed 3 years from the date the AFMC Form 496 is submitted to the 412 CEG Security Manager for signature.

4.1.2. The AFMC Form 496 will be reviewed and approved by the 412 CEG Security Manager.

The Security Manager will then send an email to COR informing that employee can call Edwards

AFB Pass & Registration Office in Building 3000 at (661) 275-3220 to schedule an appointment to have their base pass made

4.1.3. The contractor shall comply with all base security regulations. Additionally, the contractor shall comply with actions dictated by force protection condition changes/measures. For real-world situations/exercises, changes to force protection conditions could impact contractor performance of work and can include denial of access to the installation to perform work.

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4.1.4. Only employees who will be working on the contract consistently/frequently should be submitted for a long term Base pass.

4.1.5. The Contractor shall comply with all security requirements imposed by the Installation.

Specific security considerations will be handled on an individual Task Order basis as required.

4.1.6. The contractor shall report suspicious activity (refer to Edwards AFB Contractor

Antiterrorism Awareness pamphlet) to Security Forces at 661-277-3340 in a timely manner.

4.1.7. The Contractor and its employees shall comply with all base traffic regulations.

4.1.8. No States are subject to Real ID Act enforcement at this time. The Department of Defense will accept standard State-issued driver's licenses and identification cards from all U.S. States and territories as proof of identity. Please visit the Department of Homeland Security's (DHS) website to get the latest information, https://www.dhs.gov/current-status-states-territories

4.1.9. Contractor personnel who require routine physical access to the installation shall comply with Level I - Antiterrorism Awareness training requirements. Routine physical access applies to contractor personnel whose contract, performance work statement/statement of work has a 45 day or more period of performance. AT Level I training provides contractor employees with the requisite knowledge necessary to remain vigilant for possible terrorist threats. AT Level I training can be taken at https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf for non-Common Access Card

(CAC) holders. CAC holders may complete AT Level I training (Force Protection course) via the

Advanced Distributed Learning Service at https://golearn.adls.af.mil/login.aspx. Tracking for each contractor or subcontractor employee is the responsibility of the COR or unit Antiterrorism

Representative.

4.1.10. The contractor shall be responsible for safeguarding all government property, equipment and materials provided for Contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

4.1.11. During performance of the contract, the Contractor shall be responsible for obtaining required identification for newly assigned personnel.

4.1.12. The contractor shall be responsible for prompt return of credentials and vehicle passes for:

1) any employee who no longer requires access to the work site; 2) upon request by a CO; and 3) upon completion or termination of the contract. The prime contractor shall ensure that all Base identification passes issued to employees and subcontractor employees are returned to the issuing office. Failure to comply with these requirements may result in withholding of payment.

4.1.13. Contractor employees are prohibited from possessing weapons, firearms or ammunition, on themselves or within contractor-owned or privately owned vehicle while on Edwards AFB.

4.2. Access to Work Site. The Contractor shall provide appropriate identification for entering the

AF installation in accordance with AFFARS 5352.242-9000; if required to access secret/secure building areas, the Contractor shall be required to provide proof of U.S. citizenship.

https://www.dhs.gov/current-status-states-territories https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf https://golearn.adls.af.mil/login.aspx

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SECTION V

GOVERNMENT FURNISHED USE OF SERVICES

5.0. Government Furnished Services. The Government will allow connection to electricity and water service as necessary for accomplishment of work IAW this contract. The Contractor shall furnish all transportation, equipment, material and labor necessary to obtain the utilities from the existing systems/outlets.

5.1. Utility Conservation. The contractor shall adhere to all base level utility conservation practices or requirements. The contractor shall be responsible for operating under conditions that prevent waste of utilities.

5.2. Facilities Damage. The contractor shall be responsible for any and all damage to buildings, facilities, grounds, and used by his/her work forces or equipment, and shall repair said damages to the satisfaction of the COR at no expense to the Government.

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SECTION VI

ENVIRONMENTAL MANAGEMENT

6.0. Environmental Protection. The contractor shall comply with all applicable Federal, state and local laws, regulations and standards that are or may become applicable to the Contractor’s activities in performance of this PWS.

6.1. Hazardous Material Identification and Safety Data Sheet Requirements. The contractor shall ensure all hazardous materials (HM) are authorized and managed in compliance with applicable sections of Air Force Manual 32-7002, Environmental Compliance and Pollution

Prevention, and Edwards Air Force Base (AFB) HM policy, to ensure compliance with Emergency

Planning and Community Right-to-Know Act of 1986 (42 U.S.C. 11001-11050), and Pollution

Prevention Act of 1990 (42 U.S.C. 13101-13109).

6.1.1. For all chemicals/materials procured for this project by any means other than an installation

HAZMART, the Contractor shall provide the following to the Contracting Officer Representative

(COR), at least 45 days prior to the start of the project:

Completed contractor Hazardous Materials Usage Tracking Form Current Safety Data Sheets.

6.1.2. The contractor shall provide material usage updates to the COR (not later than the 5th of the month). The COR will forward all contractor provided information to the 412CEG/CEVC HM

Program Manager. For guidance regarding tracking of HM, usage and regulatory requirements, or questions regarding completing this form, contact the Edwards AFB Environmental Management

Office at (661) 277-1401 or email 412CEG.CEVC.HMWorkflow@us.af.mil. For questions concerning projects at AFRL, call (661) 277-5135.

6.1.3. Any products that meet the criteria of “Hazardous Waste” must be bar coded and tracked until permanently removed from government property. Criteria for identifying hazardous waste are contained in Subpart C of 40 CFR Part 261. Note: Products containing chlorofluorocarbons

(CFC’s) or ozone depleting substances shall not be allowed or approved for use.

6.1.4. The contractor shall comply with Pollution Prevention and Right-to-Know Information requirements. Control of environmental pollution requires consideration of air, water, and land uses, and involves the management of noise, solid waste, thermal energy and radioactive materials, as well as other pollutants. Protective measures shall be incorporated to control pollution and/or correct environmentally impacting conditions that may develop resulting from this contract.

Environmental protection shall be provided during the life of the contract.

6.1.5. The contractor shall comply with Environmental Management Systems requirements. The

Contractor’s work under this contract shall conform with all operational controls identified in the applicable agency or facility Environmental Management Systems and provide monitoring and measurement information necessary for the Government to address environmental performance relative to the goals of the Environmental Management Systems.

mailto:412CEG.CEVC.HMWorkflow@us.af.mil

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6.1.6. The contractor shall comply with Aerosols requirements. Unless otherwise specified in the contract, the contractor shall reduce its use, release, or emissions of high global warming potential hydrofluorocarbons, when feasible, from aerosol propellants or solvents under this contract. When determining feasibility of using a particular alternative, the Contractor shall consider environmental, technical and economic factors as specified in this clause.

6.2. Permits. The contractor shall be solely responsible for obtaining at its cost and expense any environmental permits required for its operations under the contract, independent of any existing permits held by the government. Any and all environmental permits required for any of the contractor’s operations or activities would be subject to prior concurrence of the government. The contractor acknowledges that the government will not consent to being named a secondary discharger or co-permittee for any operations or activities of the contractor under the contract. In the event the government is named as a secondary discharger or co-permittee for any activity or operation of the contract, the government shall have the right to take reasonable actions necessary to prevent, suspend, or terminate such activity or operation, including terminating this contract, without liability or penalty.

6.3. Right to Inspect. The government’s rights under this contract specifically include the right for government officials to inspect upon reasonable notice the work site for compliance with environmental, safety and occupational health laws and regulations; whether or not the government is responsible for enforcing them. Such inspections are without prejudice to the right of duly constituted enforcement officials to make such inspections. The government normally will give the contractor 24 hours prior notice of its intention to inspect, unless it determines the entry is required for safety, environmental, operations or security purposes.

6.4. Non-compliance. If the contractor is found to not be in compliance with any of these regulations, there may be cause for the facility to shut down contractor operations until the associated problem is remedied by the contractor (where applicable). Any sanitary deficiencies shall require immediate correction.

6.5. Spill Response. The contractor is responsible to report and promptly clean up all spills in a manner consistent with current environmental regulations. In the event that it is necessary to utilize Government material, equipment or personnel to clean up a Contractor caused spill, the

Contractor shall be required to reimburse the Government for all associated costs.

6.6. Failure to Insist On Compliance. The failure of government to insist, in any one or more instances, upon performance of any of the terms, covenants or conditions of this contract shall not be construed as a waiver or relinquishment of government's right to the future performance of any such terms, covenants or conditions and the Contractor's obligations in respect to such future performance shall continue in full force and effect.

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6.7. Green Procurement. The Green Procurement Program (GPP) is a mandatory Federal acquisition program that focuses on the purchase and use of environmentally preferable products and services. Many different items are covered by the GPP. Recycled-content products are designated by the Environmental Protection Agency (EPA). “Bio-based” products made from renewable plant materials are designated by the United States Department of Agriculture (USDA).

Energy and water efficient products are designated by the Department of Energy (DOE). The GPP also requires the Government to avoid purchasing Ozone Depleting Substances (ODS) and EPA-designated Priority Chemicals. Environmentally preferable purchasing (EPP) is a voluntary program, and it encourages the purchase of goods and services that have decreased effects on human health and the environment (compared to the competing goods and services that serve the same purpose), but are not already required by one of the mandatory GPP elements.

6.7.1. Green Procurement is mandated except when the contractor can show that the product with recycled content does not meet intended specifications, has excessive cost, or cannot be delivered in time to support the schedule of the contract. If the contractor is unable to locate a specified product meeting the GPP requirement, identify the issue to the CO or GPM for guidance. The GPP is based on legal requirements and the Department of Defense facilities and are subject to enforcement action if these requirements are ignored.

6.7.2. The contractor shall make maximum use of products containing recovered materials that are

EPA-designated items, Affirmative Procurement of EPA-Designated Items in Service and

Construction Contracts. The list of EPA-designated items is available at https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program.

6.8. Audit. This contract may be subject to audit by any and all cognizant government agencies.

The contractor shall make available all records, which it maintains with respect to this contract, to such agencies.

6.9. Recycling, Trash and Litter Control. The contractor shall strive to recycle as much cardboard, paper, plastic, wood and metal as possible through the installation’s Qualified Recycling

Program (QRP), and shall develop a strict recycling, trash and litter control program. The recycling and litter control program shall consist of supplying an adequate number of covered recycling, trash and litter receptacles in all appropriate locations. The QRP may be able to provide limited additional recycling containers and bins as required call (661)-277-1167 for coordination).

The contractor shall take precautions to prevent Foreign Object Debris (FOD) while working on or around the flight line. The contractor will be responsible to remove all debris as a result of the contract activity.

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6.10. Visual Site Inspection (VSI). The contractor shall contact Environmental Management at

(661) 277-9223 or 277-1401 at least 7-days prior to occupying the Government provided space to schedule a move-in VSI. The contractor shall contact Environmental Management at least 30-days prior to vacating the premises to schedule a closeout VSI and obtain environmental clearance. The

VSI is used to assess any environmental damage caused by the contractor’s occupancy. The contractor shall be responsible for mitigating environmental impacts caused by their occupancy. The contractor shall maintain environmental compliance at all times in accordance with federal, state and local requirements and will be subject to announced and unannounced inspections by 412 CEG/CEVC, local, state and federal authorities.

6.11. Environmental Protection Far Clauses. The following Environmental Protection FAR

Clauses are applicable:

FAR Clause Number

52.223-3: Hazardous Material Identification and Material Safety Data

52.223-4: Recovered Material Certification

52.223-5: Pollution Prevention and Right-to-Know Information

52.223-10: Waste Reduction Program

DFAR Clause Number

252.223-7001: Hazard Warning Labels

252.223-7006: Prohibition on Storage, Treatment, and Disposal of Toxic or Hazardous

Materials

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SECTION VII

GENERAL INFORMATION

7.0. Continuation of Essential DOD Contractor Services during Crisis. In Accordance With

Dodi 1100.22, (12 Apr 2010) Continuation of Essential DoD Contractor Services During Crises, DFARS 237.76, and the Air Force implementation thereof, unless otherwise directed by the CO or

COR, it is determined that the services as identified in this PWS are essential for performance during a crisis.

(1) All services in this PWS are designated as essential services for performance during crisis IAW DFARs 237.76, “Continuation of Essential Contractor Services” and the contractor shall prepare a plan for performing these services in accordance with DFARs 252.237-

7023. Hereafter, the personnel identified by the contractor to perform these services shall be referred to as “Mission Essential Contractor Personnel.”

(2) The requirement for continuation of essential services could possibly be as currently scheduled in the PWS; however, the schedule will be determined based on the crisis requirements. The CO or COR will contact the contract manager by telephone or in person that essential services are required. This will be followed up in writing and subsequently by modification to the contract to incorporate the requirements via full text or by reference. The contractor may file a proposal for cost or other impacts under the Changes clause or a Request for

Equitable Adjustment.

(3) Within 30 days after award, the contractor shall provide a written list of all

“Mission Essential Contractor Personnel” to the CO or COR. The list shall identify names and base location where each employee will perform work under this contract.

(4) The contractor shall develop contingency plans for tasks designated as essential no later than 30 days after the start of the contract to provide reasonable assurance of continuation of services during crisis conditions.

7.1. Traffic Laws. The Contractor and its employees shall comply with all base traffic regulations and speed limits.

7.2. Weapons, Firearms and Ammunition. Contractor employees are prohibited from possessing weapons, firearms or ammunition, on themselves or within Contractor-owned or privately owned vehicle while on Edwards AFB.

7.3. Controlled Unclassified Information (CUI). The Contractor shall comply with DOD 5400-

7-R, Chapter 4, DoD Freedom of Information Act Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting and safeguarding CUI material.

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7.4. Reporting Requirements. Contractor personnel shall report to the COR or an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DOD personnel, Contractor personnel, resources and classified or unclassified defense information.

7.5. Physical Security. The Contractor shall be responsible for safeguarding all government property and controlled forms provided for Contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

7.6. No Smoking Policy. There is an Air Force Policy of NO SMOKING in any Government building IAW AFI 40-102 (3 Jun 1994).

7.7. Fire Prevention and Protection. Fire department telephone extension is 911(on base lines) and 277-4540 for off base lines and cell phones, for emergencies.

7.8. Security Forces and Emergency Medical Services. Security Forces telephone extension is

911 (base phone only) for emergencies, or 661-277-3340 for EAFB and AFRL or 661-272-6757 for AFP42 from cellular phones or off base phones. Security Forces for non-emergency calls is

661-277-3340 for EAFB and AFRL. Security Forces at AFP42 is 661-272-6600/6601. In the event of a medical emergency, base ambulance service for transporting an i4.3.

8.1. Additional Consideration for Employers

a. Employers should work with their local and state health departments to ensure appropriate local protocols and guidelines, such as updated/additional guidance for cleaning and disinfection, are followed, including for identification of new potential cases of COVID-19.

b. Employers should educate staff and workers performing cleaning, laundry, and trash pick-up activities to recognize the symptoms of COVID-19 and provide instructions on what to do if they develop symptoms within 14 days after their last possible exposure to the virus. At a minimum, any staff should immediately notify their supervisor and the local health department if they develop symptoms of COVID-19. The health department will provide guidance on what actions need to be taken. When working with your local health department check their available hours.

c. Employers should develop policies for worker protection and provide training to all cleaning staff on site prior to providing cleaning tasks. Training should include when to use PPE, what PPE is necessary, how to properly don (put on), use, and off (take off)

PPE, and how to properly dispose of PPE.

d. Employers must ensure workers are trained on the hazards of the cleaning chemicals used in the workplace in accordance with OSHA’s Hazard Communication standard (29 CFR

1910.1200).

e. Employers must comply with OSHA’s standards on Bloodborne Pathogens (29 CFR

1910.1030), including proper disposal of regulated waste, and PPE (29 CFR 1910.132).

https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html

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APPENDIX A

CONTRACTOR HAZARDOUS MATERIALS USAGE TRACKING FORM EXAMPLE

Contractor Hazardous Materials Usage Tracking Form

Contractor instructions for completing this form:

Prior- to start of project, complete this form and submit along with the manufacturer’s original SDS(s), to the Government

Contracting Officer Representative.

Each month- report HAZMAT usage (for prior month’s usage), by submitting this form to the Government Contracting Officer

Representative for duration of the contract.

Contracting Officer Representative instructions: Return this form to the Environmental Management office via the Hazardous Materials Program workflow: 412CEG.CEVC.HMWorkflow@us.af.mil

For questions please call (661) 277-1468.

Contractor Name: ____________________________ Phone __________________ Date of Report _________________

Reporting Period _____________________

Government Contracting Officer Representative __________________ Organization/Office _____________ Phone

Contract #_____________ Project #____N/A___________________ Location of Work & Description _________________________________

Contract Start Date & End Date ______________________________________________________________

Safety Data Sheet (SDS)

Product Identifier Part # Manufacturer

Type of

Contai ner

Size of

Contai ner

Total

Quant ity

Used

EESOH MSN (to be added by Hazmat

Manager)

Example: PROMAR 400 Interior Latex Semi-

Gloss Enamel, Extra White Process (How is material used): Used to paint H-62 office interior walls.

B31W44

SHERWIN WILLIAMS Can 1 GL 2

8010PHM00002

1.

2.

3.

mailto:412CEG.CEVC.HMWorkflow@us.af.mil