Attachment II - SOW - Irrigation Pump Motor and VFD.pdf

United States Department of Agriculture Agricultural Research Service

STATEMENT OF WORK

IRRIGATION PUMP MOTOR AND VFD PROJECT

Crop Improvement and Protection Research Unit

Salinas, CA

Date: February 25, 2022

STATEMENT OF WORK

1.0 CONTRACT PROJECT:

a. Project Number: TBD

b. Project Title: Irrigation Pump Motor and VFD Project

c. Project Location: Crop Improvement and Protection Research Unit 1672 Old Stage Road., Salinas, CA 93908

2.0 PROJECT CONTACT PERSONS:

a. CONTRACTING OFFICER (CO):

TBD

USDA-ARS-PWA

Email: Tel. No.:

b. LOCATION MONITOR (LM):

Sharon Benzen

USDA-ARS-PWA

1636 E. Alisal St., Salinas, CA 93905 Email: sharon.benzen@usda.gov Tel. No.: 831-594-9926

c. ADMINISTRATIVE OFFICER (AO):

Janet Krugle

USDA-ARS-PWA

1636 E. Alisal St., Salinas, CA 93905 Email: Janet.Krugle@usda.gov Tel. No.: 831-755-2812

d. CONTRACTING OFFICERS REPRESENTATIVE (COR):

Thomas Goebel

USDA-ARS-PWA

800 Buchanan Street Albany, CA 94710 Email: thomas.goebel@usda.gov Tel. No.: 510-559-6331

e. AREA SAFETY AND HEALTH MANAGER Ken Cushman

USDA-ARS-PWA

800 Buchanan Street Albany, CA 94710 Email: ken.cushman@usda.gov Tel. No.: 510-529-5921

f. ENGINEERING PROJECT MANAGER (EPM) Thomas Goebel

USDA-ARS-PWA

800 Buchanan St. Albany, CA 94710 Email: thomas.goebel@usda.gov Tel. No.: 510-559-6331 mailto:sharon.benzen@usda.gov mailto:Janet.Krugle@usda.gov mailto:thomas.goebel@usda.gov mailto:ken.cushman@usda.gov mailto:thomas.goebel@usda.gov

3.0 SCOPE OF SERVICES:

The Contractor shall provide all professional services necessary for the accomplishment of the contract project and such required services shall be in accordance with requirements as described herein.

a. The Contractor shall provide services for the following tasks marked by an “X”:

[X] Provide a cost proposal to complete the project as per project requirements.

[X] Provide and install all material to complete the project as per project requirements.

4.0 PROJECT REQUIREMENTS:

The Contractor will install a variable frequency drive and vertical shaft electric motor and all appurtenances as described in Section 4.2.

The contractor will install a variable frequency drive and vertical shaft electric motor and provide all electrical and plumbing connections to provide for a fully functional irrigation system.

The contractor shall provide and install the following materials according to Section 4.2:

o Variable Frequency Drive:

150 HP Yaskawa Variable Frequency Drive with Bypass, or equal

• 208 Amp, 460 Volt, HOA, Speed Pot, Strikesorb, Optimized Load Reactor, Transducer, Welding Cable, and Ring Terminal Wall o Vertical Hollow Shaft Electric Motor:

150 HP Inverter Duty Vertical Hollow-Shaft Electric Motor

a. The Contractor will work with site personnel to ensure project is accomplished in a timely manner.

b. The Contractor’s work shall adhere to the criteria stated within these project requirements, drawings, and specifications. All construction shall comply with applicable federal, state, and local code requirements as well as current industry standards, (i.e., EPA, ASTM, GSA, AASHTO, etc.) and health and safety codes, in effect at the time of contract award.

c. All work to meet all pertinent Unified Facilities Guide Specifications (UFGS) and ARS 242.1M standards. UFGS available at http://www.wbdg.org/ffc/dod/unified-facilities-guide-specifications-ufgs. ARS 242.1M available at https://www.afm.ars.usda.gov/ppweb/pps-and-manuals/.

d. This project falls under the DAVIS BACON Wage Act.

4.1 Background & Site Description:

The project site is located at the Crop Improvement and Protection Research Unit 1672 Old Stage Road., Salinas, CA 93908.

Spence Field is a 175-acre research farm owned and operated by the Federal Government for conducting agricultural research on cool season vegetables and strawberries. There is one deep irrigation well on the property and it was drilled in 1998. The current well motor is a loaner and http://www.wbdg.org/ffc/dod/unified-facilities-guide-specifications-ufgs http://www.wbdg.org/ffc/dod/unified-facilities-guide-specifications-ufgs https://www.afm.ars.usda.gov/ppweb/pps-and-manuals/ https://www.afm.ars.usda.gov/ppweb/pps-and-manuals/ needs to be replaced with a new 150 HP electrical motor. A new Variable Frequency Drive (VFD) motor controller will be added to save electricity and water. The electrical panel box and well plumbing will remain with additional electrical work tying into the existing system. The plumbing station consists of sand filter tanks and two electrical booster irrigation pumps, which will remain operational. A nearby concrete pad is available for the VFD unit and a protective structure will be added at a later date.

4.2 Bid Schedule:

Base Item: Provide materials, labor, equipment to install variable frequency drive and vertical hollow shaft electric motor.

Work includes installation of 150 HP Variable Frequency Drive with Bypass, 150 HP Inverter Duty vertical hollow shaft electric motor, 140’ 4/0 Electric Wire, 1 buss bar, 1 time clock, 1 power distribution block, 1 ground rod assembly, and all conduit and related appurtenances.

4.3 Description of Work:

a. The Contractor will remove the existing motor and provide to Location Monitor.

b. The Contractor will install new motor onto existing well.

c. The VFD will be installed on the existing concrete pad.

d. The Contractor will install all wiring and connect to existing power box.

e. The Contractor will test all systems to ensure proper operation.

f. The Contractor will provide a turn-key project satisfying all Local, State, and Federal requirements.

g. The Contractor will provide and install the necessary materials per Section 4.2. Contractor shall properly dispose of any trash or unused materials off-site.

h. Contractor is responsible for any damage to adjacent equipment and miscellaneous objects that may become damaged during installation of the project. The Contractor is responsible for making repairs to meet or exceed conditions prior to damage.

i. The Contractor is responsible for visiting the site prior to submitting a bid to observe existing conditions. No compensation will be provided for conditions that would be visible during an on-site visit for persons experienced performing this type of work.

4.4 Government Furnished Equipment\Services

a. Government will be available to assist with the identification of possible other under-ground utilities but does not guarantee location of all utilities.

b. Government will furnish a reasonable amount of electricity and water.

5.0 GENERAL REQUIREMENTS:

5.1 Permits: Where governing regulations and imposed codes and standards require notices, permits, licenses, inspections, tests, and similar items or actions in order to lawfully proceed with the required work, the Contractor shall obtain items and take those actions in accordance with the regulations of the governing authority. The costs of such permits, licenses, inspections, etc., are the obligation of the Contractor. No permits are anticipated for this project.

5.2 Existing Installations / Demolition: Contractor shall modify existing installations as needed to accommodate the new installation. Contractor shall coordinate modification of existing installations with Government. All disturbances of existing systems shall be thoroughly coordinated with the Government to prevent disturbances that might jeopardize on-going operations and research. Government reserves the right to retain any equipment / materials removed as part of the scope of work. Contractor shall coordinate any equipment / materials to be retained with Government prior to starting demolition operations.

Contractor shall legally dispose all any materials removed that will not be retained.

5.3 Installation: It shall be the responsibility of the Contractor to complete work in accordance with Federal, State, and Local Code Standards. Additional procedures and materials may be required than is indicated herein. If any item specified herein conflicts with the applicable codes and recommendations, the Contractor shall bring it to the attention of the Contracting Officer Representative for immediate resolution.

5.4 Submittals: Provide manufacturer’s descriptive literature/shop drawings for all materials to the Location Monitor for review. The descriptive literature shall be annotated/ highlighted to show its conformance with contract requirements. Submittals are required for new materials and will be stamped and/or signed by the general contractor prior to submission to the Government. Contractor is responsible for any costs incurred for equipment ordered without prior approval.

5.5 Quality Control: The work performed under this contract shall be subject to continuous audit by the Location Monitor. Quality control is the exclusive responsibility of the Contractor.

5.6 Protection of Work and Property/Safety Requirements:

a. Contractor shall furnish a Site Specific Safety Plan (SSSP) or Accident Prevention Plan (APP) ten days after contract award. SSSP / APP shall be approved by the Government before construction work commences.

b. The Contractor shall protect the work, the site, and all existing property and structures within the limits of the construction activities or that may be affected thereby until acceptance of the work. Any damage to property shall be repaired at the Contractor’s expense, to pre-damaged condition to the satisfaction of the Location Monitor.

c. Safety and health matters, as they relate to the work, are the exclusive responsibility of the Contractor. The Contractor shall furnish, erect, and maintain barricades, warning lights, signs, guards, or take other precautions as may be required by law or local authorities of the protection and security.

d. Contractor is responsible for verifying location of any underground utility and is responsible for any damaged caused to such utilities.

5.7 Temporary Facilities:

a. Temporary utilities (water and electricity) may be furnished to the Contractor by the Government, if so requested. The Contractor shall maintain and protect all such utilities during the course of construction and shall repair or replace any items damaged through its own negligence.

b. Should the Contractor require any power or utility shutdowns during construction, the

Contractor shall obtain approval for such shutdown from the Location Monitor twenty-one (21) working days prior to the need.

5.8 Materials and Equipment:

a. The material and equipment to be furnished under these contract documents shall be the standard products of manufacturers regularly engaged in the production of such materials and equipment and shall be the manufacturer’s latest standard design.

b. All materials and equipment to be incorporated in the work shall be handled and stored by the manufacturer, fabricator, supplies and Contractor before during and after shipment in a manner to prevent any injury, theft or damage of any kind to the materials and equipment. All materials and equipment furnished by the Contractor shall be subject to inspection and approval by the CO/Location Monitor.

c. Government will not furnish any labor or equipment to unload or move materials or supplies.

5.9 Cleanup: The construction site shall be kept clean and free of debris at all times. Restore areas disturbed as nearly as possible to the original appearance and condition. Upon completion of the project, and prior to final inspection, the Contractor shall remove from the premises all unused material, trash, and debris resulting from the work to the satisfaction of the Location Monitor.

5.10 Warranty:

a. Submit data concerning the standard one year warranty for workmanship, including the warranty periods (dates), and warranty contacts with names, addresses and telephone numbers.

b. Extended Equipment/Product Warranties: Obtain and furnish to the Contracting Officer all written warranties for equipment/products that have extended warranties (warranty periods exceeding the standard one-year warranty) furnished under the contract. The warranty period shall begin on the same date as project acceptance and shall continue for the full/product warranty period. The warranties shall be fully executed and delivered to the Contracting Officer prior to final acceptance of the facility.

5.11 Final Payment/Contract Closeout: The following documents are REQUIRED PRIOR TO

FINAL PAYMENT (other documents may also be required):

a. General contractors minimum one (1) year warranty on work.

b. Operation and Maintenance Data

c. Release of liens.

d. Final Invoice

6.0 PROJECT SCHEDULE: The Contract time for this project is 90 calendar days from Notice to Proceed.

7.0 Photos

Photo 1. Site Location

Photo 2. Existing Site Layout

Photo 3. Existing Plumbing Station

Photo 4. Existing Concrete Pad

Photo 5. Existing Electrical Connection Point

Photo 6. Existing Electrical Connection Point