ATTACHMENT - I - SoW - Replace Roofing Building 3 12 and 13 Gaineville FL.pdf

United States Department of Agriculture Agricultural Research Service

STATEMENT OF WORK

REPLACE ROOF (Building 3, 12 and 13) Asset #: 661500B003; 661500B012; 661500B013

Center for Medical, Agricultural and Veterinary Entomology (CMAVE)

1700 S.W. 23RD DRIVE

Gainesville, FL 32608

Prepared by Tochie Ezento

July 26, 2023

Statement of Work USDA, Agricultural Research Service

Table of Contents

1. Scope of Work

2. Codes and Standards

3. Project Summary

4. Utilization of Bio-Based Products

5. Safety

6. Contractor Requirements

7. Documentation Requirements

8. General Requirements

9. Period of Performance

10. Guaranty

11. Project Contacts

12. Roofing Pictures

13. Building Drawing………………………………………………………………………………..11 -13

1. Scope of Work

As a result of frequent and costly leaks repairs occurring in building 3,12 and 13 and due to the fact that they have exceeded their useful lifecycle, the roofing for these build must be replaced.

The building have an approximate total square foot of 11,997 built-up roof. These building has 2 to 3 inches of polyurethane foam with a rubberized coating. They are located at 1700 S.W.

23rd Drive, Gainesville, FL 32608. The successful bidder is required to remove and dispose of the existing roofing system to the deck and provide a thermoplastic polyolefin (TPO) roofing system.

The new roof is required to be a cool roofing with a 30-year no-dollar-limit warranty. The roof can qualify as cool roof by meeting or exceeding the minimum 0.55 solar reflectance (3-year aged) and 0.75 thermal emittance (new or aged); or by meeting or exceeding the minimum Solar Reflectance Index (SRI) (3-year aged) of 64. Low sloped roofs can be single-ply membranes such as thermoplastic polyolefin (TPO).

Manufacturer's literature for all materials to be installed on the job, including installation details and plans, quantity and thickness of materials, and all other information to show the intended installation procedures and suitability for the site, shall be submitted with the contractor's quote. The contractor shall also submit current verification of certification by the roofing system manufacturer.

Obtain primary and secondary components and structural framing members, wall assemblies, clips, closures, and other accessories from the standard products of a single manufacturer to operate as a complete system for the intended use. Recommended testing to ensure watertightness shall be performed in the presence of the Maintenance Supervisor (Site Manager).

The installing contractor shall be a licensed/certified installer of the roofing manufacturer. The contractor shall provide a manufacturer's technical representative to inspect the roofing process at least 3 times during the installation. The representative must have authorization from the manufacturer to approve field changes and be thoroughly familiar with the products to be used in the geographical area where construction will take place.

1.1. Base Bid

The contractor shall provide a detailed proposal and a detailed cost breakdown for the entire project as specified in this statement of work. All proposals shall be in unlocked MS Word format, and all cost proposals shall be detailed in unlocked MS Excel format with formulas working.

1.2. Site Visit

Contractors are encouraged to visit the site and be escorted by a government representative to confirm locations, dimensions, and conditions of the project before a bid is submitted. The site visit shall be for the purpose of observing first-hand any conditions relevant to the completion of this project. No consideration will be given to claims based on lack of knowledge of existing conditions, except where contract documents make definite provisions for adjustment in cost or extension due to existing conditions not readily foreseeable.

Contractor must be registered in System for Award Management, (SAM), prior to submitting a bid. Registration can be completed at www.sam.gov/portal/public/SAM

2. Codes and Standards

Applicable Codes and Standards apply and are not limited to the following

ANSI - American National Standards Institute.

ASME - American Society of Mechanical Engineers.

NEC - National Electrical Code, NFPA 72.

OSHA - Occupational Safety and Health Administration

ADA – Americans with Disabilities Act

All work must meet ARS 242.1M “ARS Facilities Design Standards” for the defined scope of this project in addition to meeting all Local, State and Federal codes, and latest IBC codes. The document may be found at https://www.afm.ars.usda.gov/ppweb/pdf/242-01m.pdf.

3. Project Summary

The project consists of the following elements:

1) Set up work area with barriers and safety lines.

2) Protect ground area structures, equipment, plants and vegetation along the perimeter of the roof to protect against falling material during roof removal.

3) Remove all existing roof systems down to the wood deck.

4) Remove any trim, flashing or siding over existing soffits and fascia.

5) Remove all existing gutters, downspouts, splash blocks

6) Inspect wood deck. Repair as needed before installing new roof.

7) Inspect soffits and fascia. Repair as needed before installing new roof.

8) Inspect all roof deck fasteners and replace with new fasteners that meet Florida building code requirements as required.

9) Inspect roof trusses for hurricane straps. Install hurricane straps per code requirements as needed.

10) Furnish and install primary and secondary water barrier system over entire roof per code requirements as needed.

http://www.sam.gov/portal/public/SAM https://www.afm.ars.usda.gov/ppweb/pdf/242-01m.pdf

11) Furnish and install thermoplastic polyolefin roofing that meets Florida building code.

Roof color must match that of the surrounding buildings, samples to be submitted and approved by Administrative Officer (AO) before ordering.

12) Furnish and install all necessary flashings and trim needed to complete a weather tight roof system.

13) Furnish and install flashing and covering of soffits and fascia.

14) Furnish and install new gutters, downspouts and splash blocks.

The facility will be occupied during construction activities. All work shall be scheduled in advance and coordinated with the facility representative to minimize the disruption to daily operations and research programs.

4. Utilization of Bio-Based Products

The contractor shall utilize products and material based from bio- based materials as applicable, (e.g. bio-based greases; bio-based hydraulic fluids, bio-based absorbents), to the maximum extent possible without jeopardizing the intended end use of detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to the applicable Federal Specifications and Standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer Representative (COR). Products can be found at: www.biopreferred.gov

5. Safety

The contractor will submit a Site Safety Specific Plan (SSSP)/Accident Prevention Plan in industry recognizable format to the Contracting Officer within 14 days of contract award. The Government shall review the SSSP prior to the start any construction activities.

Safety and health matters, as they relate to the work, are the exclusive responsibility of the contractor. The contractor shall furnish, erect, and maintain barricades, warning lights, signs, guards, or take other precautions that may be required by law or local authorities for the protection and security of the grounds, facilities and personnel.

6. Contractor Requirements

The contractor shall provide a complete and functional installation, including all labor, supervision, tools, materials, equipment, apparatus, transportation, rigging and other equipment and services necessary to accomplish the work in accordance with the intent and meaning of this statement of work.

http://www.biopreferred.gov/

The project work shall be performed per the following guidelines:

1) Contractor will verify all dimensions and existing site conditions prior to beginning work.

2) The contractor shall always be responsible for protecting his work and ensuring the safety of his crew and ARS employees.

3) Contractor shall remove and dispose of all construction related materials from all work areas daily and remove these waste materials from the site on a weekly basis.

4) Contractor is required to manage the project and consult with the Government prior to beginning all work phases.

5) Contractor shall perform work in a manner that minimizes the impact to daily operations of the facility and its workers.

6) Contractor will provide daily reports of work performed to the AO and weekly status cc the EPM on all report and correspondence.

7) Contractor must have a superintendent on the jobsite when crews are performing the installation work.

8) Contactor will provide their own restroom facility.

9) Contractor to include commissioning of the new system

All work is to be performed according with building codes, ordinances and laws of the Authority having jurisdiction on the project. When the requirements of the building codes, ordinances and laws conflict with any other part of the building codes, ordinances and laws, the most restrictive requirement shall prevail.

7. Documentation Requirements

7.1. Material Submittals

The contractor shall submit for approval all documents necessary to describe the complete design intent to successfully complete and deliver a fully functioning system.

Electronic submittals on all equipment and materials used on this project shall be submitted to the EPM, AO, and CO noted in this document. All applicable products will have the Miami Dade Notice of Acceptance highlighted or otherwise noted.

7.2. Pre-Construction Submittals

Prior to construction activities beginning the following submittals must be provided to the AO and EPM for approval.

1. Project Schedule (including daily work start/stop time)

2. Site Specific Safety Plan (SSSP) / Accident Prevention Plan

3. List of contract personnel of the general and subcontractors

8. General Requirements

8.1. Damage to Property:

The Contractor shall protect the work, the site, and all existing property and structures within the limits of the construction activities or that may be affected thereby until acceptance of the work. Any damage to property shall be repaired to pre-damaged condition to the satisfaction of the AO.

8.2. Inspection and Acceptance

A government representative shall inspect and approve the work performed on this project.

The Contractor shall schedule inspection a minimum of 2 days in advance with the AO.

9. Period of Performance

The completion of this project shall not exceed 180 days from date of notice to proceed. A request for time extension must be submitted to the Contracting Specialist in writing. Each request must include specific and detailed reasons in support of the schedule alteration.

9.1. Work Hours:

Contractor work hours shall be Monday through Friday, 7:00 A.M. to 4:30 P.M. except on Government holidays. Any changes to work schedule shall be submitted to Contacting Officer for written approval prior to schedule change.

10. Guaranty

The contractor shall provide and submit a single guarantee stating that all portions of the work are in accordance with Contract requirements. Guarantee all work against faulty and improper material and workmanship for a period not less than ten (10) years from date of final acceptance by the USDA, except where manufacturer guarantees or warranties are for longer terms. The contractor shall correct any deficiencies which occur during the guarantee period within 24 hours after notification.

11. Warranty

The contractor shall provide a roofing system installer warranty and a roofing system warranty in accordance with the following:

Roofing System Installer Warranty The roof system installer must warrant for a period of not less than two years that the roof system, as installed, is free from defects in installation workmanship, to include the roof membrane, flashing, insulation, accessories, attachments, and/or sheet installation integral to a complete watertight roof system assembly. Make warranty directly to the Government.

Correction of defective workmanship and replacement of damaged or affected materials are the responsibility of the roof system installer. All costs associated with the repair or replacement work are the responsibility of the installer.

Roofing System Warranty Furnish a roof system manufacturer's 30-year no-dollar-limit materials and installation workmanship warranty, for a watertight roof system construction. The warranty shall run directly to the Government and commence at time of Government's acceptance of the roof work. The warranty shall state that:

a. If within the warranty period the roof system, as installed for its intended use in the normal climatic and environmental conditions of the facility, becomes non-watertight, shows evidence of moisture intrusion into the roof system, blisters, cracks, ruptures, splits, delaminates, disbands, or shows evidence of excessive weathering due to defective materials or installation workmanship, the repair or replacement of the defective and damaged foam and coating materials of the roof system and correction of defective workmanship shall be the responsibility of the manufacturer. All costs associated with the repair or replacement work shall be the responsibility of the manufacturer.

b. When the manufacturer or his approved applicator/installer fail to perform the repairs within 72 hours of notification, emergency temporary repairs performed by others shall not void the warranty.

Continuance of Warranty Repair or replacement work, that becomes necessary within the warranty period must be approved, as required, and accomplished in a manner so as to restore the integrity of the roof system assembly and/or validity of the roof membrane manufacturer warranty for the remainder of the manufacturer warranty period.

Conformance and Compatibility The entire roofing and flashing system must be in accordance with specified and indicated requirements, including fire and wind resistance requirements for the location of the work.

Work not specifically addressed and any deviation from specified requirements must be in general accordance with recommendations of the NRCA Roofing and Waterproofing Manual, manufacturer published recommendations and details, and compatible with surrounding components and construction. Submit any deviation from specified or indicated requirements to the Contracting Officer for approval prior to installation.

The contractor is required to clean up daily and maintain safety barriers and use any other necessary precautions to ensure the safety of the building occupants.

12. Project Contacts—TBA Following Award

Contracting Officer (CO):

TBD

Engineering Project Manager (EPM):

Administrative Officer (AO)

Real Property Specialist (RPS)

Area Safety and Health Manager (ASHM):

Location Monitor:

Building Drawings and Floor Plan

Building 3 Roof

Building 12

Building 12 Roof

Building 13 Roof

Building 3 floor plan

Building 13 floor plan