Attachment I - SOW.pdf

Statement of Work National Centers for Animal Health

20075 Bldg. 125 Sand Storage Containment USDA, Ames, IA

May 21, 2024 Project Requirements:

1.0 A. Background:

The USDA National Centers for Animal Health, 1920 Dayton Ave, Ames, IA, 50010 is in need of a new sand containment solution. This project will provide a 24’ x 20’ sand storage containment structure located near building 125 to support animal husbandry operations that occur within this building.

B. Scope:

This project will provide a sand containment facility composed of eco-blocks and a hoop-style roof. The requirements are listed below. The contractors shall verify the final design and provide the labor and materials to install the 24’ by 20’ structure. A site visit is highly encouraged.

a. Siting: The sand storage containment shall be sited in the location noted in the attached drawings, to the west of building 125. The containment structure shall be 24’ wide by 20’ deep, with the opening to the east to allow for loading/unloading of sand. The exterior side of the north wall shall be a minimum of 6’ feet from the manhole to the north of the structure. Shelter shall be placed as far west as possible on the available concrete pad.

The contractor is responsible for reviewing the topography and identifying a precise location that facilitates the placement of the block placement and subsequent attachment of the roof per manufacturer requirements. Drainage of the sand containment structure’s site shall be evaluated, and the final configuration and siting must reduce pooling within the structure. Final location must be approved by the COR prior to any construction activities.

b. Eco-Blocks: Blocks shall be uniform in color, be made of concrete, and be 2’ wide by 3’ high in size. Blocks shall be 6’ long (typical), except at corners to maintain the running bond. Shorter blocks shall be purchased for this purpose.

c. Eco-Block placement: Eco-blocks shall be used to form three walls of the structure (north, west, south). Blocks shall be placed in a running bond pattern in accordance with manufacturer’s recommendations to maintain an acceptable aesthetic. Blocks shall not be damaged during placement. The final wall shall be 6’ height. Block layout shall be reviewed and approved by the COR.

d. Roof: A hoop roof shall have an affixed fabric backing and shall be placed in accordance with the manufacturer’s specifications. The hoop size shall be 24’ by 20’.

e. Site Activities: The contractor shall provide all equipment required to perform all activities. Any ground that is disturbed during placement activities shall be repaired to existing or better. The contractor shall maintain a clean and safe work area.

f. All fabrication, erection and testing shall be in accordance all Federal, State and Local codes. All work performed will need to be documented IAW EPA standards/regulations.

C. Contractor/vendor Qualifications:

Work on/for this project shall be completed by tradesmen with at least 5 years of experience and fully trained and current on concrete block and hoop structure installation. The contractor shall submit jobs completed that are of similar size and scope.

D. Project Timeline:

All work will need to be scheduled with the Government’s representative. Contractor shall be given 180 days from the “Notice to Proceed” to complete the project. The contractor shall have 2 weeks to complete the onsite work.

E. Warranty:

The Bldg. 125 Sand Storage Containment shall be warranted to be free from defects in workmanship and materials used. The period of warranty shall be 12 months from the date the project is completed. Trouble/service call response time for the warranty shall be less than 5 Business days.

General Requirements

1.01 Work Restrictions & Conditions

A. Site Security Access

1. Access to the construction site is controlled by a security fence and visitor/contractor check-in/check-out system. All contractor/subcontractor employees shall sign-in and out at the main site entrance gate and wear a contractor/visitor identification badge at all times while on the site. The ID badges will be turned in at the end of the workday. A current government-issued identification with a picture ID is required for entry.

2. Access to each individual site shall be arranged by the Contracting Officer's Representative according to the schedule submitted by the contractor and approved by the Contracting Officer’s Representative. The contractor shall coordinate and schedule his/her work under this contract to cause the least interference with the normal flow of visitor and employee traffic.

3. Construction vehicles will be allowed access adjacent to the work; contractor employee’s personal vehicles shall be parked in the facility parking lots.

4. The Contractor shall use only the service roads and access routes approved by the Contracting Officer’s Representative.

5. Work shall be generally confined to the immediate area of the Bldg. 125 Sand Storage Containment. Unless accompanied by a NCAH/USDA employee, the Contractor, subcontractors, and their employees shall not enter buildings or facilities not specifically part of this project. Reasons included, but are not limited to, disease control and health requirements.

6. Additional security requirements may be imposed when the Federal Government raises the Homeland Security Alert Level. Additional directions will be provided if the situation occurs.

7. Failure to comply with access requirements shall be adequate grounds for removal of the Contractor/subcontractor employees from the site and barring further site access to individuals.

B. Work Hours: Regular work hours for the site are 7:00am to 4:30PM, Monday through Friday, excluding Government holidays. Requests for exceptions to this schedule shall be made in writing forty-eight (48) hours in advance and approved by the Contracting Officer's Representative.

C. Work Outside Regular Work Hours: Work scheduled outside regular work hours including late hours, Saturdays, Sundays, and Government holidays requires Contracting Officer’s Representative (COR) approval in advance. Make application to the COR at least 5 calendar days prior to such work to allow arrangements to be made by the Government for access to the work area and inspection & monitoring arrangements. Requests shall include the exact dates, hours, location, and purpose of the exception. If approved, the COR will coordinate access with the site security office.

D. Construct Work in stages to accommodate Owner’s use of premises during construction period. Coordinate construction schedule and operations with Contracting Office’s Representative (COR).

E. Coordinate use of premises under direction of the COR. Contractor shall confine construction equipment, storage of materials and equipment and operations of workers to areas permitted by law, ordinances, permits, or requirements of Contract Documents, and shall not unreasonably encumber premises with construction equipment or other material or equipment.

1. Assume full responsibility for protection and safekeeping of items under this Agreement, stored on site.

2. Move any stored items, under Contractor’s control, which interfere with operations of

Owner or separate contractor.

3. Obtain and pay for use of additional storage or Work areas needed for operations.

F. Owner will occupy premises during entire period of construction for conduct of its normal operations. Coordinate with Owner’s Representative/COR in all construction operations to minimize conflict, and to facilitate Owner usage. Contractor shall at all times conduct its operations as to ensure least inconvenience to Owner.

G. Deliveries:

a. Contractor shall ensure that any materials that are delivered by FedEx, UPS, etc. are delivered to the jobsite and NOT to the USDA warehouse dock at Building 24 or to the north warehouse, Building 11. The USDA and/or the COR will not be responsible for receiving any materials destined for the project. USDA reserves the right to refuse any unscheduled deliveries that arrive at either warehouse or at the main gate. Special considerations shall be made with the COR in advance of the delivery.

b. Contractor shall notify the COR of any scheduled deliveries. The COR will add the carrier or company to the visitor’s schedule. Contractor will meet the delivery and escort them to the jobsite.

1.02 Security Clearance Requirements

A. Use of Premises

1. Limit use of premises to work in areas indicated. Do not disturb portions of site beyond areas in which the work is approved.

2. Keep driveways, entrances, walkways, and doorways serving premises clear and available to the Government, employees, visitors and emergency vehicles at all times.

Do not use these areas for parking or storage of materials.

3. Limited parking may be available on the site away from each facility.

4. The contractor shall provide a list of all staff employees that will be working on the project to the Engineering Project Manager (EPM) a minimum of five days in advance.

The contractors that will be onsite will be required to provide a valid driver’s license and be a valid United States Citizen to be able to access campus.

5. Once onsite, contractors will be escorted by a USDA employee to the location of the work and will be escorted at all times while onsite.

B. Adherence to Security Policies and Procedures

1. The Contractor shall adhere to all Site, APHIS and USDA security policies and procedures including Code of Federal Regulations Requirements, Standard Operating Procedures, Security Directives, Security Procedures, General Orders, Post Orders and any applicable Government Policies and Procedures.

a. Failure to adhere to or violation of any above listed requirements, procedures, directives, orders and/or policies may result in criminal prosecution or contractor representative or contractor employee (violator) removal.

1.03 Intent of Contract Drawings

A. Government provided drawings, henceforth referred to as “Contract Drawings”, do not attempt to show complete details of building construction that may affect installation.

Government provided diagrams of proposed systems are for reference only and do not necessarily show physical arrangement of all equipment and/or maximum number of devices. Minimum system requirements are shown.

B. Devices are shown diagrammatically only. System layout does not necessarily show maximum number of system components and should not be used for obtaining quantities for linear runs of conduits and wires. The contractor shall provide all conduits and wire wherever needed to complete installation of specific equipment required and provided by the contractor.

C. Locations of existing and Government concept devices are approximate and may be distorted for clarity in representation.

1.04 Regulatory Requirements

A. The equipment materials, installation, workmanship, and operation shall conform to the most stringent applicable requirements of the most recent editions of the associated publications, in the below section and in the attached specifications unless otherwise noted:

1. National Fire Protection Association (NFPA)

a. NFPA 101 – Safety to Life from Fire in Buildings and Structures.

b. NFPA 1 – Uniform Fire Code

c. NFPA 5000 – Building Construction and Safety Code

2. Underwriters Laboratories, Inc. (UL)

a. Appropriate UL Standards

3. State and Local Building Codes as adopted by the Authority Having Jurisdiction (AHJ).

4. The Uniform Federal Accessibility Standards (UFAS)

5. Occupational Safety and Health Administration (OSHA)

6. Architectural Barriers Act (ABA)

7. Equipment Manufacturer Printed Instructions

8. Environmental Protection Agency (EPA)

9. Department of Natural Resources (DNR)

B. All work shall be completed in accordance with the Iowa Statewide Urban Design and

Specifications (SUDAS) most recent edition. The SUDAS Standard Specifications are modified by the following additions. These are supplemental specifications, and they shall prevail over those published in the SUDAS Standard Specifications Manual.

1. Underground Facilities:

a. Shown or Indicated: The information and data shown or indicated in the Contract Documents with respect to existing Underground Facilities at or contiguous to the Site is based on information and data furnished to Owner by the Owners of such underground facilities, including Owner, or by others. Unless it is otherwise expressly provided in the Supplementary Conditions:

i. Owner shall not be responsible for the accuracy or completeness of any such information or data provided by others; and

ii. The cost of all the following will be included in the Contract Price, and Contractor shall have full responsibility for:

1. Reviewing and checking all such information and data.

2. Locating all Underground Facilities shown or indicated in the

Contract Documents.

3. Coordination of the Work with the Owners of such Underground

Facilities, including Owner, during construction.

4. The safety and protection of all such underground facilities and repairing any damage thereto resulting from the Work.

a) Not Shown or Indicated: If an Underground Facility is uncovered or revealed at or contiguous to the Site which was not shown or indicated, or not shown or indicated with reasonable accuracy in the Contract Documents, Contractor shall, promptly after becoming aware thereof and before further disturbing conditions affected thereby or performing any Work in connection therewith (except in an emergency), identify the owner of such Underground Facility and give written notice to that owner and to the COR. COR will promptly review the Underground Facility and determine the extent, if any, to which a change is required in the Contract Documents to reflect and document the consequences of the existence or location of the Underground Facility. During such time, Contractor shall be responsible for the safety and protection of such Underground Facility. If Contractor concludes that a change in the Contract Documents is required, a Work Change Directive or a Change Order will be issued to the Contracting Officer to reflect and document such consequences. An equitable adjustment shall be made in the Contract Price or Contract Times, or both, to the extent that they are attributable to the existence or location of any Underground Facility that was not shown or indicated or not shown or indicated with reasonable accuracy in the Contract Documents and that Contractor did not know of and could not reasonably have been expected to be aware of or to have anticipated. If Owner and Contractor are unable to agree on entitlement to or on the amount or extent, if any, of any such adjustment in Contract Price or Contract Times, Owner or Contractor may make a Claim.

1.05 Coordination

A. The contractor shall coordinate all work with the Contracting Officer's Representative. In general, Owner will need a minimum of four weeks’ notice to prepare spaces for contractor to come in and complete work.

C. The contractor shall submit a schedule for review and approval by the Contracting Officer's

Representative within ten (10) days of task order award.

D. The contractor shall be solely responsible for coordinating work with all subcontractors and ensuring that all items of joint use in conjunction with installations are completed.

1.06 Special Provisions

A. The Contractor shall confine all operations to within the work limits of the project and exercise special care to maintain natural surroundings undamaged. All surfaces that have been altered during the construction of the Bldg. 125 Sand Storage Containment shall be refinished to match original condition by skilled personnel of the trades involved at no additional expense to the Government.

B. Finished surfaces of existing facilities that are affected, marred, scratched, or damaged by the contractor shall be refinished to match original condition.

1. Patching material shall be of the same type, style, and thickness, and shall be finished to match existing adjacent surface construction in color and texture.

2. Patching material, paint color, paint material and paint application methods shall be approved in advance by the Contracting Officer’s Representative.

C. No building structural members shall be cut or altered without prior approval of the Contracting Officer's Representative.

D. Any damage resulting from contractor's operation shall be brought to the attention of the Contracting Officer's Representative immediately.

E. The contractor shall take all necessary and reasonable measures to keep the work site clean of trash and debris. Work areas shall be cleaned immediately as work in that area is completed, and before moving to a new work site. Place all trash and debris in OSHA approved containers, remove, and dispose of trash off site daily.

F. The contractor shall move all materials, and equipment, including ladders and scaffolding from the site at the completion of each day's operation unless otherwise approved by the Contracting Officer's Representative.

G. The contractor shall provide proper safety equipment to workmen and ensure a safe environment for employees and the general public at all times. The contractor shall work to ensure free, unobstructed, and safe access to and about the work area.

1.07 Temporary Facilities

A. Utilities: The existing USDA utilities at the site may be used by the Contractor for completion of the contract work at no cost to the Contractor. The Contractor shall be responsible for making and removing any utility connections.

B. Telephones: The Contractor shall equip all his foremen and work leaders with cell phones as necessary to coordinate the work effort. The Government will not provide any phone service to the project.

C. Construction Trailer: The Contractor may locate a job trailer to the site. Location and services shall be coordinated with the COR prior to delivery of any materials and/or construction beginning on site.

D. Toilet Facilities: The existing USDA toilet facilities at Building 154 may be used by the

Contractor for completion of the contract work at no cost to the Contractor.

E. Dumpster/Roll-off: The Contractor may locate a dumpster/roll-off to the site. Location and services shall be coordinated with the COR.

1.08 Confined Space Program:

A. The Contractor and/or subcontractor employees who will be entering Confined Spaces shall be adequately trained and equipped for access and extraction. The Contractor shall provide all ventilation equipment, air quality monitoring, harnesses, and other safety equipment as appropriate for OSHA compliance. The Contractor’s Confined Space program shall substantially conform to the NCAH plan.

B. The Contractor shall submit a written copy of their plan(s) for acceptance by the COR prior to entry into any confined spaces.

C. The Contractor shall provide copies of entry logs and monitoring to the Owner’s

Representative at any time requested during the project effort.

1.09 Lock-out/Tag-out Program:

A. The Contractor and/or subcontractor employees who will be working on the job will apply a lockout/tagout (LOTO) process to control dangerous energy sources. The Contractor/subcontractor shall have a LOTO program established and use Contractor LOTO locks, tags, and procedures.

B. The Contractor/subcontractor shall review their LOTO program with NCAH FEU personnel to coordinate LOTO programs before implementing LOTO.

1.10 Hot Work Plan:

A. The Contractor/subcontractor shall have a written plan in place to manage the safety and fire hazards associated with hot work. The Plan shall include fire watch and all other requirements in accordance with OSHA. The Contractor/subcontractor shall maintain written records of hot work until final acceptance of the project and shall provide copies to the Owner’s Representatives at any time requested.

1.11 Submittal & Shop Drawings Procedures

A. Submittal Register: At the beginning of the project, the Contractor will provide a Submittal Register identifying all the items called out in the Specifications for submittal to the COR for approval. The Contractor will update and maintain the Submittal Register to show the current status of all required submittals.

B. Submittal Requirements

1. Format: There is no formal submittal transmittal or format for this project other than the documents shall be submitted as PDF files, scanned or created in documents that can be easily read when printed on 11x17 sheets. Exceptions for larger sheet sizes will be considered by the COR. Failure of the Contractor to provide legible submittals will be adequate grounds for rejection.

2. Identification: Submittals shall be labeled and marked for this project. The identification shall include: Contractor/subcontractor’s name, date of submittal, description of item, specification section, and details on product data that are marked clearly for this project.

C. Submittal Procedures: All submittals will be in PDF form emailed to the Contracting Officer and Contracting Officer’s Representative. The reviewed submittals will be emailed back to the Contractor upon approval or disapproval. This same submittal process will be used for RFIs, Change Bulletins, etc.

D. Approved Submittals: The approval/acceptance of submittals is not to be construed as a complete check. Approval or acceptance will not relieve the Contractor of the responsibility for any error which may exist.

E. Submittal items for this project:

1. Sand Storage Containment Placement.

2. Eco/Concrete Block Specification.

3. Eco/Concrete Block Layout and Placement.

4. Hoop Structure Specification.

5. Hoop Structure Installation.

1.12 Close-out Submittals

A. Warranty Documentation

1. Warranty List: Provide a warranty summary sheet in spreadsheet format with all the warranties listed by section, description, supplier, warranty contact, start date, end date.

Provide electronic copy to the COR and place printed copy in the front of the Warranty Binder.

2. Warranty Copies in Binder: Provide one signed & dated copy of all warranties for valve/parts installed on the project. The Warranty binder shall be divided by Specification Section and shall be provided to the COR. An electronic (scanned) copy of the Warranty Binder in a PDF file shall be submitted with the final close-out documentation.

B. Operation & Maintenance Manuals: Contractor shall provide a printed copy of all Operation

& Maintenance documentation provided with the Bldg. 125 Sand Storage Containment installed in the project and place the manuals in an organized binder. The O&M Manuals shall be organized by specification section and shall have an index at the front of the binder.

The Contractor shall also provide a PDF version of the Manuals to be submitted with the close-out documentation.

C. Record Drawings

1. Redline Specifications: During the construction period the Contractor shall keep an updated & marked-up or “redline” copy of the project specifications on the jobsite. The redline set shall include notes on changes, RFI responses, and other field notes. At the end of the project the Contractor shall electronically scan the redline specifications and provide an electronic copy in PDF to the Owner along with the close-out documentation.

2. Redline Drawings: During the construction period the Contractor shall keep an updated “redline” or “conformed” copy of the project drawings on the jobsite. The redline set shall include notes on changes, RFI responses, and other field notes. At the end of the project the Contractor shall electronically scan the redline drawings at full-size and in color, and provide an electronic copy in PDF to the Owner along with the close-out documentation.

END OF SECTION

Location Coordinator:Contracting Officer Rep.:Contracting Officer:Engineering Project Manager:

Task

Order #:

Drawing Title:PROJECT TITLE:

FEU Project #:

Drawing Number:

Agricultural Research Service U.S. Department of Agriculture

NCAH

1920 Dayton Avenue Ames, Iowa 50010

Revision:

Client:

Sheet: Of

Designer:

Date:

Date:

TBD TBD Randy Ferriss TBD

BUILDING 125

SAND STORAGE

CONTAINMENT

TBD -- General

For Bid 5/17/2024

N/A G001

20075 ARU 1 5

UNITED STATES DEPARTMENT OF AGRICULTURE

AGRICULTURE RESEARCH SERVICE

NATIONAL CENTERS FOR ANIMAL HEALTH

BUILDING 125 SAND STORAGE CONTAINMENT

SITE ENTRANCE

INDEX OF DRAWINGS

S001

Title & Index Page

Side View

S002

S003

Front View

G001

Top View

SiteC001

NEW SAND STORAGE

CONTAINMENT LOCATION

TRAFFIC

ROUTE TO JOB

SITE

N

S

W E

EXISTING SAND STORAGE

CONTAINMENT LOCATION

Order #:

Drawing Title:PROJECT TITLE:

FEU Project #:

Drawing Number:

Agricultural Research Service U.S. Department of Agriculture

NCAH

1920 Dayton Avenue Ames, Iowa 50010

Revision:

Client:

Sheet: Of

Designer:

Date:

Date:

TBD TBD Randy Ferriss TBD

BUILDING 125

SAND STORAGE

CONTAINMENT

-- -- Side View

For Bid 5/17/2024

N/A S001

20075 ARU 2 5

North Side View

CONCRETE ECO-BLOCK

2'x3'x6'

WHITE HOOP FABRIC

STRUCTURE TO BE CONSTRUCTED

ON EXISTING GRADE.

5'-0" 5'-0"

9'

1/

4" 6'

20'

S

N

E W

Order #:

Drawing Title:PROJECT TITLE:

FEU Project #:

Drawing Number:

Agricultural Research Service U.S. Department of Agriculture

NCAH

1920 Dayton Avenue Ames, Iowa 50010

Revision:

Client:

Sheet: Of

Designer:

Date:

Date:

TBD TBD Randy Ferriss TBD

BUILDING 125

SAND STORAGE

CONTAINMENT

-- -- Front View

For Bid 5/17/2024

N/A S002

20075 ARU 3 5

Front View

STRUCTURE TO BE CONSTRUCTED

ON EXISTING GRADE.

9'

1/

4"

24' outside to outside

6'

24'

CONCRETE ECO-BLOCK

2'x3'x6'

W

E

S N

Order #:

Drawing Title:PROJECT TITLE:

FEU Project #:

Drawing Number:

Agricultural Research Service U.S. Department of Agriculture

NCAH

1920 Dayton Avenue Ames, Iowa 50010

Revision:

Client:

Sheet: Of

Designer:

Date:

Date:

TBD TBD Randy Ferriss TBD

BUILDING 125

SAND STORAGE

CONTAINMENT

-- -- Top View

For Bid 5/17/2024

N/A S003

20075 ARU 4 5

6' -0

24'-0"

'-0

2'-0"

Top View

STRUCTURE TO BE CONSTRUCTED

ON EXISTING GRADE.CONCRETE ECO-BLOCK

2'x3'x6'

LOWER LEVEL SHOWN.

W

E

S N

Order #:

Drawing Title:PROJECT TITLE:

FEU Project #:

Drawing Number:

Agricultural Research Service U.S. Department of Agriculture

NCAH

1920 Dayton Avenue Ames, Iowa 50010

Revision:

Client:

Sheet: Of

Designer:

Date:

Date:

TBD TBD Randy Ferriss TBD

BUILDING 125

SAND STORAGE

CONTAINMENT

-- -- SIte

For Bid 5/17/2024

N/A C001

20075 ARU 5 5

BUILDING 125

EXISTING SAND STORAGE

CONTAINMENT

NEW SAND STORAGE

CONTAINMENT LOCATION.

Opening to face East.

N

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