ATTACHMENT I - SOW Construct Shade Structures.pdf

United States Department of Agriculture Agricultural Research Service

STATEMENT OF WORK

Construct Shade Structures

Dale Bumpers Small Farms Research Center, Booneville, AR

Everett Wilson Date: 1/10/2022

STATEMENT OF WORK

1.0 CONTRACT PROJECT:

Construct Shade Structures at the USDA, ARS, Dale Bumpers Small Farm Research Center, 6883 AR-23, Booneville, AR 72927

2.0 PROJECT CONTACT PERSONS: TBA

Location Coordinator/Director

Administrative Officer

Animal Scientist

Animal Scientist Research Technician & Location Coordinator

Engineering Project Manager/COR

3.0 SCOPE OF SERVICES:

The Contractor shall provide all professional services necessary for the accomplishment of the contract project and such required services shall be in accordance with requirements as described herein.

a. The Contractor shall provide services for the following tasks marked by an “X”:

[X] Provide a cost proposal to complete the project as per project requirements.

[X] Install all Government supplied material to complete the project as per project requirements.

4.0 PROJECT REQUIREMENTS:

The Contractor shall furnish a cost proposal to acquire and construct a series of 27 carports to serve at shade structures on government prepared pads at the locations to be specified by the Lab. The structures will be constructed according to this scope of work. The work includes the furnishing of all labor, equipment, and tools to construct the structures. The contractor will provide a turn-key product that insures the proper installation of all material to the satisfaction of the Lab.

a. The Contractor will work with site personnel to ensure project is accomplished in a timely manner.

b. Installation shall meet the satisfaction of Lab personnel and any applicable sections of the Uniform Federal Guide Specifications. The UFGS specifications can be suppled if necessary, upon request

c. The Contractor’s work shall adhere to the criteria stated within these project requirements and specifications. All construction shall comply with applicable federal (USDA Natural Resources Conservation Services), and local code requirements as well as current industry standards, (ie: UBC, IBC, ASTM, etc.)

and health and safety codes, in effect at the time of contract award.

d. Davis Bacon Wage Rates apply to all construction contracts in excess of $2,000.

Employee payroll logs for the project will be required to verify wage rates are being adhered to.

e. Payment, bid, or other bonds may be required per the Contracting Officer’s bid package. Obtaining and the cost of these bonds is the responsibility of the Contractor. Proof of Insurance is also required.

f. Shutoff of utilities, if necessary, shall be scheduled no less than ten working days in advance.

g. The Contractor is responsible for visiting the site prior to submitting a bid to observe existing conditions. No compensation will be provided for conditions that would be visible during an on-site visit for persons experienced performing this type of work. Accordingly, it is highly encouraged that the Contractor visit the area and verify the conditions of the property and existing configurations.

This means the Contractor shall inspect visually the area and investigate to determine any problem to perform the job. Discuss with the customer to ensure no other information useful for the assessment is missing. Provide written recommendations of any required additional work, or changes to the present scope through better alternatives.

h. Clean up all debris from construction sites once job is completed.

i. Contractor will schedule work with location to ensure current research is not impacted.

j. The Contractor will be responsible for providing tools, equipment, and enough trained personnel to perform the work without problems and delays.

k. The Contractor must follow all working safety regulations, Covid-19 safety regulations, and site-specific requirements. Contractor shall provide their personnel with appropriate safety equipment such as gloves, steel-toe shoes, ocular protection, etc.

5.1 Bid Schedule:

The Base Bid shall include all work described in 5.2 Description of Work.

5.2 Description of Work:

The USDA-ARS Dale Bumpers Small Farms Research Center facility has a requirement for 27 prefabricated carports to be acquired and erected in the livestock pastures, for cattle to serve as livestock shade structures. The work includes the furnishing of all labor, equipment, tools, and supplies necessary to construct and erect the structures.

CONSTRUCTION CRITERIA

a) The Contractor will be responsible for providing tools, equipment and enough trained personnel in order to perform the work without problems and delays.

They shall be able to provide personnel to work in two shifts at the same time.

b) The details and tasks to be accomplish include the following:

a. The acquisition & erection of 27 (twenty-seven) units of 18’x21’x7’ (eave side height) open (regular style) carports to be installed on government prepared pads in livestock pastures in order to provide animals with shade and protection from the elements.

i. Color of the exterior metal shall be Forest Green or equivalent color to match existing structures and must be approved prior to purchasing by Contractor by Lab personnel.

ii. The support metal shall be 12 gauge galvanized square tubing (2.25”).

iii. Includes certified mobile home anchoring for each unit

b. The location details will be provided upon site visit.

c. Wind permits ARE NOT required due to the location of the sheds (non-city limits). However, the units must be designed, with acceptable engineering documentation, for a wind rating of at least 125MPH and a snow load of 35lbs per square foot.

5.2.1 Pre-Construction Phase Services

a. Pre-Construction Submittals

Prior to Construction NTP the following submittals must be submitted to the Contracting Officer (CO) for approval:

1. Work Hours, per Section H.30 entitled, MAXIMUM WORKWEEK –

CONSTRUCTION SCHEDULE. The work hours will include the daily start and stopping time, and days of the week the Contractor proposes to carry out the work.

2. Construction Cost Proposal presented in a cost break-out format resembling a Schedule of Values will be submitted in MS Excel with all formulas intact and not protected. Written work proposal will be submitted in MS Word.

3. Quality Control Plan.

4. Environmental Protection Plan.

5. Accident Prevention Plan/Safety Plan.

6. The construction contractor (CC) shall provide to the CO a list of contract personnel of the general and subcontractors, who will be emergency contacts, including address, and telephone numbers for use in an emergency. As changes occur and additional information becomes available, the CC shall update the list.

7. Contractor must always have a superintendent on the job when working on this project.

5.2.2 Base Bid

a. Contractor to acquire and install approved carport structures on government prepared pads.

5.3 Government Furnished Equipment\Services

a. The Government will provide government prepared pads only.

6.0 GENERAL REQUIREMENTS:

6.1 Permits: Where governing regulations and imposed codes and standards require notices, permits, licenses, inspections, tests, and similar items or actions in order to lawfully proceed with the required work, the Contractor shall obtain items and take those actions in accordance with the regulations of the governing authority. The costs of such permits, licenses, inspections, etc., are the obligation of the Contractor.

6.2 Existing Installations / Demolition:

a. Contractor shall modify, upon obtaining permission from the Lab, any existing installations as needed to accommodate the new Installation.

b. Contractor shall coordinate demolition / modification of any existing installations with Owner if necessary.

c. All disturbances of existing systems shall be thoroughly coordinated with the

Owner to prevent disconnecting equipment that might jeopardize on-going research.

d. Owner reserves the right to retain any materials removed as part of the scope of work. Contractor shall coordinate any materials to be retained with Owner prior to starting demolition operations.

e. Contractor shall legally dispose all equipment / materials removed that will not be retained.

f. Contractor shall divert project waste to recycle where practical. The Contractor shall track and document the amount of waste diverted to recycle. The Contractor shall submit diversion documentation as part of closeout. If no waste is diverted to recycle, the Contractor shall submit a letter stating this and why diversion was not practical.

6.3 Installation: It shall be the responsibility of the Contractor to complete work in accordance with the manufacturer’s recommendations and Industry Standards.

Additional procedures and materials may be required than is indicated herein. If any item specified herein conflicts with the applicable codes and recommendations, the Contractor shall bring it to the attention of the Contracting Officer Representative for immediate resolution.

6.4 Submittals:

The Contractor shall provide hard copy and electronic submittals n for carport structures, anchoring plan, and colors to the CO, Lab and EPM for approval prior to purchasing the structures.

6.5 Quality Control: The work performed under this contract shall be subject to continuous audit by the COR. Quality control is the exclusive responsibility of the Contractor.

6.6 Protection of Work and Property/Safety Requirements:

a. The Contractor shall protect the work, the site, and all existing property and structures within the limits of the construction activities or that may be affected thereby until acceptance of the work. Any damage to property shall be repaired at the Contractor’s expense, to pre-damaged condition to the satisfaction of the COR.

b. Safety and health matters, as they relate to the work, are the exclusive responsibility of the Contractor. The Contractor shall furnish, erect, and maintain barricades, warning lights, signs, guards, or take other precautions as may be required by law or local authorities of the protection and security.

c. Contractor is responsible for verifying location of any underground utility and is responsible for any damaged caused to such utilities.

d. All employees of the general contractor or subcontractors shall have the 10-hour OSHA certified Construction Safety course and /or other relevant competency training. Supervisors shall have completed the 30-hour OSHA training.

e. Submit training records of all such employees to the Contracting Officer for approval before the start of work.

6.7 Temporary Facilities:

a. Temporary utilities (water and electricity) may be furnished to the Contractor by the Government, if so requested. The Contractor shall maintain and protect all such utilities during construction and shall repair or replace any items damaged through its own negligence.

b. Should the Contractor require any power or utility shutdowns during construction, the Contractor shall obtain approval for such shutdown from the COR prior to the need.

c. Contractor shall provide sanitary facilities for crews.

6.8 Materials and Equipment:

a. The government prepared pads will be Government supplied and accessed at the site for installation.

6.9 Cleanup: The construction site shall always be kept clean and free of debris. Restore areas disturbed as nearly as possible to the original appearance and condition. Upon completion of the project, and prior to final inspection, the Contractor shall remove from the premises all unused material, trash, and debris resulting from the work to the satisfaction of the COR.

6.10 Warranty:

a. The installation of the structures shall be done under standard one-year warranty for workmanship, including the warranty periods (dates), and warranty contacts with names, addresses and telephone numbers.

6.11 Final Payment/Contract Closeout: The following documents are REQUIRED PRIOR TO

FINAL PAYMENT (other documents may also be required):

a. General contractors one (1) year warranty on work.

b. Release of liens.

c. Employee payroll\time sheets

d. Invoice

7.0 PROJECT SCHEDULE: The Contract time for this project is 90 calendar days after NTP.