ATTACHMENT H - Allowable Cost of Work Matrix 060325.docx
DOCX document 53 KB Posted
- Attached to
- Grice-Adair Center for Educational Excellence
- Solicitation number
- 146269
- Issued by
- Multnomah County, Oregon
About this file
This document is an Allowable Cost of Work Matrix for the Grice-Adair Center for Educational Excellence in Oregon, serving as a pricing and cost allocation tool for the contract opportunity. The matrix establishes the framework for determining which costs are allowable and how they should be categorized across different work elements or project components. The document provides detailed guidance on cost classifications, enabling bidders and contractors to understand which expenses can be claimed as reimbursable costs under the contract terms and how those costs align with specific deliverables or service categories.
The matrix functions as a reference document for cost accounting purposes, outlining the parameters for direct and indirect cost allocation, labor classifications, materials, and other project-related expenses. This tool is essential for both the contracting agency and potential bidders to ensure transparent pricing, consistent cost tracking, and compliance with allowable cost standards throughout contract execution. The matrix supports accurate budget development, cost estimation, and financial reporting requirements for the educational excellence initiative.
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Text version
EXHIBIT H
ALLOWABLE COST OF WORK MATRIX
| Description |
| Construction Costs |
Paid by Owner Costs included in CM/GC Fee Misc. Costs Paid by Owner
Direct Cost of the Work General Conditions Work
PROJECT STAFFING/LABOR
(All labor costs shall be in accordance with CM/GC Contract section 9.b, including requirements for District written prior approval.)
| 1 |
| Principal in Charge |
X
| 2 |
| Project Executive |
X
| 3 |
| Senior Project Manager |
X
| 4 |
| Project Manager |
X
| 5 |
| General Superintendent (for project specific time only) |
X
| 6 |
| Project Superintendent |
X
| 7 |
| Site/Area Superintendents |
X
| 8 |
| Project Engineers |
X
| 9 |
| Field Engineers |
X
| 10 |
| General Foreman |
X
| 11 |
| Working Foreman for Direct Cost of the Work |
| X |
| 12 |
| Working Foreman for General Conditions Work |
X
| 13 |
| Project Admin / Coordinator |
X
| 14 |
| Estimator |
X
| 15 |
| Scheduler |
X
| 16 |
| QA/QC Engineer (for project specific time only) |
X
| 17 |
| Commissioning Agent |
X
| 18 |
| BIM Manager |
X
| 19 |
| MEP Coordinator |
X
| 20 |
| LEED Coordinator |
X
| 21 |
| Safety Coordinator (site based) |
X
| 22 |
| Detailer for Direct Cost of the Work |
| X |
| 23 |
| Detailer for General Conditions Work |
X
| 24 |
| Wages (including labor burden) for CM/GC self-performed work associated with Direct Cost of the Work |
| X |
| 25 |
| Wages (including labor burden) for CM/GC self-performed work associated with General Conditions Work |
X
| 26 |
| Wages (including labor burden) for all other CM/GC staff not specifically identified within this matrix |
X
| 27 |
| All Sick Leave |
X
| 28 |
| All Vacation Time |
X
| 29 |
| All Disability Leave |
X
| 30 |
| Subcontracts associated with Direct Cost of the Work |
| X |
| 31 |
| Subcontracts associated with General Conditions Work |
X
| 32 |
| All other subcontracts unless approved otherwise by District |
X
JOBSITE OFFICE & EXPENSES
| 33 |
| Office trailer rental |
X
| 34 |
| Jobsite office material costs and expendables |
X
| 35 |
| District & A/E temp office rental (furnished by CM/GC) |
X
| 36 |
| Office furniture / equipment |
X
| 37 |
| Computers, printers, copiers, software, IT equipment/systems at site |
x
| 38 |
| Plans & Specifications for sub bidding |
X
| 39 |
| Plans & Specifications for day-to-day job operations |
X
| 40 |
| As-builts |
X
| 41 |
| Public notices |
X
| 42 |
| Publications/Advertisements |
X
| 43 |
| Postage/FedEx |
X
| 44 |
| Project photos |
X
| 45 |
| Drinking water, coffee/tea, ice, cups |
X
| 46 |
| Project meals for team meetings not including PPS |
X
| 47 |
| Project Petty cash Expenditures (identified to the project, reasonable and supported by receipts) |
X
| 48 |
| Office supplies |
X
| 49 |
| Storage trailer rental |
X
INSURANCE & BONDS
| 50 |
| Insurance GL (in accordance with District contract only) |
| X |
| 51 |
| Builder’s Risk |
X
| 52 |
| General Contractor Payment & Performance Bond |
X
| 53 |
| Subcontractor Bonds |
| X |
| 54 |
| Subcontractor Default Insurance |
X
PERMITS
| 55 |
| Demolition / Haz Mat |
X
| 56 |
| Noise Permit |
X
| 57 |
| Grading Permit |
X
| 58 |
| Foundation Permit |
X
| 59 |
| Building Permit |
X
| 60 |
| Tree Permit |
| X |
| 61 |
| Trade Permits |
| X |
TEMPORARY FACILITIES & UTILITY EXPENSES
| 62 |
| Mobilization/Demobilization |
X
| 63 |
| Project signage |
X
| 64 |
| Temporary telephone/internet connection |
X
| 65 |
| Temporary/Haul roads and work pads |
X
| 66 |
| Temp utility bills |
X
| 67 |
| Temporary toilets |
X
| 68 |
| Temporary water |
X
| 69 |
| Temporary fencing |
X
| 70 |
| Temporary enclosures (Inc. covered walkways & lights) |
X
| 71 |
| Temporary stairs |
X
| 72 |
| Temporary power & equipment |
X
| 73 |
| Temporary HVAC service & equipment |
X
| 74 |
| Temporary storage facilities |
X
| 75 |
| Temporary road |
X
| 76 |
| Weather protection |
X
PROFESSIONAL & VARIOUS SERVICES
| 77 |
| Soils report |
X
| 78 |
| Testing and Inspections |
X
| 79 |
| Re-testing of failed inspections |
X
| 80 |
| Facility training |
X
| 81 |
| Value engineering |
X
| 82 |
| Legal |
X
| 83 |
| Photography |
X
| 84 |
| Computer |
X
| 85 |
| CPM |
X
| 86 |
| Layout & Surveying |
X
| 87 |
| Accounting/Data Processing |
X
| 88 |
| Engineering |
X
| 89 |
| Engineering for performance spec work |
| X |
SAFETY & SITE SECURITY
| 90 |
| Safety meetings & stand-downs |
X
| 91 |
| Safety treatments & arrangements |
X
| 92 |
| Safety equipment for CMGC personnel. Subs provide own in COW. |
X
| 93 |
| First aid kits & supplies for CMGC personnel. Subs provide own in COW. |
X
| 94 |
| Safety railing and nets |
X
| 95 |
| Safety signage |
X
| 96 |
| Hard hats, goggles, gloves, etc. when not included in labor costs |
X
| 97 |
| Safety incentive programs, t-shirts, lunches |
X
| 98 |
| Security |
X
| 99 |
| Flagging/Traffic control |
X
| 100 |
| Opening protection |
X
| 101 |
| Barricades & lights |
X
| 102 |
| Walkie talkies |
X
| 103 |
| Respectful Workplace Program |
X
POLLUTION CONTROLS
| 104 |
| Dust control |
X
| 105 |
| Noise control |
X
| 106 |
| Erosion control |
X
| 107 |
| Pollution control |
X
TRANSPORTATION, HANDLING, CONVEYANCE & FREIGHT
| 108 |
| Project vehicle rental (for site specific use only) |
X
| 109 |
| Project vehicle fuel/maintenance |
X
| 110 |
| Parking/Shuttles |
X
| 111 |
| Personal vehicle mileage (commuting excluded) |
X
| 112 |
| Man-lift materials and rental |
X
| 113 |
| Man-lift erect/dismantle |
X
| 114 |
| Man-lift operator |
X
| 115 |
| Crane rental |
X
| 116 |
| Forklifts |
X
| 117 |
| Freight & transport costs (inc. manpower, overseas freight, inland trucking, custom clearance, brokerage fee) |
X
| 118 |
| Temporary Trash chute |
X
| 119 |
| Miscellaneous hauling & errands |
X
| 120 |
| Material handling & distribution |
X
| 121 |
| Dump permits/fees |
X
| 122 |
| Trash removal/hauling |
X
EQUIPMENT, RENTALS & MAINTENANCE
| 124 |
| Material & equipment related to Direct Cost of the Work |
| X |
| 125 |
| Rental - contractor owned equip (less than $500 will be purchased) |
| X |
| 126 |
| Material Caused by and Identified to General Conditions (3rd party receipts required) |
X
| 127 |
| Flatbed truck rental/operation and fuel/maintenance |
X
| 128 |
| Mobile crane |
X
| 129 |
| Tower crane |
X
| 130 |
| Tower crane foundation |
X
| 131 |
| Manhoist |
X
| 132 |
| Manhoist foundation |
X
| 133 |
| Truck |
X
| 134 |
| Forklift |
X
| 135 |
| Generators |
X
| 136 |
| Pumps |
X
| 137 |
| Fuel |
X
| 138 |
| Maintenance |
X
| 139 |
| Water truck (for general site maintenance) |
X
| 140 |
| Air Compressor (for general site maintenance) |
X
| 141 |
| Water pumping equipment |
X
| 142 |
| Other dewatering equipment |
X
| 143 |
| Equipment rental -third party related to Direct Cost of Work |
| X |
| 144 |
| Contractor capital equipment purchases and expenditures |
X
SMALL TOOLS
| 144 |
| Small tools & maintenance (less than $500 will be purchased) |
X
CLEAN UP
| 145 |
| Periodic cleanup |
X
| 146 |
| Final cleanup |
X
| 147 |
| Rubbish service |
X
MISCELLANEOUS & OTHER
| 148 |
| Travel, hotel, per diem and related costs for District requested travel |
X
| 149 |
| Travel, hotel, per diem and related costs for site-based staff (pre-approved by Owner) |
X
| 150 |
| Bonuses |
X
| 151 |
| Warranty |
X
| 152 |
| Entertainment |
X
| 153 |
| Company meeting |
X
| 154 |
| Company sponsored party |
X
| 155 |
| Corrective work not due to contractor fault |
X
| 156 |
| All other Corrective/Non-conforming Work |
X
| 157 |
| Liquidated damages |
X
| 158 |
| Costs of the work that cause the GMP to be exceeded |
X
| 159 |
| Costs for finger-print background checks if required by Owner |
X
| 160 |
| Drug testing |
X
NOTE: Anything not specifically delineated herein is considered a part of the General Conditions Work
| Rev. 060325 |
| Page 5 of 6 |
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