Attachment_G_Price_Schedule.xlsx
XLSX spreadsheet 28 KB Posted
- Attached to
- Fleet Mgmt/Maint Coordination of Services
- Solicitation number
- 2000018364
- Issued by
- Minnesota
About this file
Price Schedule for Fleet Management and Maintenance Coordination Services
This is a Price Schedule attachment (Attachment G) for a Request for Proposal issued by the Minnesota Department of Administration for fleet management and maintenance coordination services for participating State agencies. The RFP seeks proposals for a web-based fleet management platform to administer vehicle maintenance, repairs, roadside assistance, warranty and recall management, and reporting functions across State agencies. The deadline for submitting questions is September 23, 2026, at 2:00 pm Central Time, with questions directed to Allyson Youngquist at allyson.youngquist@state.mn.us. Responses must be submitted electronically through the SWIFT Supplier Portal by the date and time specified in the RFP event posting.
Pricing must be submitted in Attachment G: Price Schedule with mandatory responder input in yellow-colored cells across three primary sections: Section 1 requests monthly vehicle enrollment fees per vehicle type (passenger vehicles, light trucks under and over 10K GVWR, medium trucks, heavy trucks over 26K GVWR, and off-road equipment/trailers); Section 2 requests an invoice fee percentage for preventative maintenance and repair services charged against individual incident invoices; and Section 3 requests pricing for four additional services including fuel card integration, telematics system integration, fleet consulting, and fleet replacement intelligence tools. Responders may submit optional pricing in Sections 4 and 5 for additional services and discounts. All pricing must include services such as written materials, postage, dedicated website, roadside assistance, PM maintenance coupons, reports, data transfer, and coding updates, with no separate or additional charges permitted except for electronic transfer fees not to exceed three percent (3%) if the maintenance supplier elects expedited payment within three business days.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Fleet_Mgmt_Maint_Coordination_of_Services.pdf | ||
| F-533_RFP_Sample_Contract_and_Exhibits.pdf | ||
| F-533_rfp.pdf | ||
| F-533_rfp_attachments.docx | DOCX document |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Price Schedule Instructions
| PRICE SCHEDULE INSTRUCTIONS |
| Responders may not alter the Price Schedule in any manner unless instructions on the Price Schedule indicate otherwise. |
| 1 | Responder is responsible for submitting all required information as noted below. Mandatory Responder input cells are yellow-colored (Sections 1,2, and 3) |
| 2 | Responder must familiarize themselves with all terms and conditions of the RFP prior to completing Attachment G: Price Schedule. Failure to complete all requested information may result in proposal disqualification. |
| 3 | For all dollar amounts and discount percentages that a Responder may enter, a Responder may enter up to two (2) decimal places (1/100th). |
| 4 | All items provided as stated for Monthly Services, Preventative Maintenance & Repair, Roadside Assistance, Glass Repair, and discounts must include: all required and proposed services, including but not limited to, written materials, postage, dedicated website, and coding updates. |
| 5 | Section 1, Monthly vehicle enrollment fee - Monthly fee per vehicle/equipment to supply all of the requirements as detailed in Attachment F: Specifications. This is to include, but is not limited to, written materials, postage, dedicated website, roadside assistance, PM maintenance coupon book for each vehicle, reports, data transfer, etc. |
| 6 | Section 2, Preventative Maintenance & Repair - Invoice Fee %: Enter the percentage that will be charged against the total amount of each individual incident invoice. For example, if the total invoice amount is $100.00 and the administrative fee is 2%, the administrative fee charged to the Contractor for that invoice would be $2.00. |
| 7 | Section 4, Additional and Responder-Offered Monthly Fleet Maintenance Services, Not Included in Method of Award (Optional) may be entered. |
| 8 | Section 5, Additional Responder-Offered Discounts (Optional) may be entered. |
&"Arial,Regular"&10&A Fleet Maintenance Services (Statewide)
&F Page &P of &N
Proposed Price Schedule
| ATTACHMENT G: PRICE SCHEDULE | ||
| Responder Company Name: | ||
| Contact Name: | ||
| Contact telephone & email: | ||
| # | ||
| 1 | VEHICLE TYPE | Monthly Vehicle Enrollment Fee ($/vehicle) |
| Passenger Vehicle |
| Light Truck under 10K GVWR - Class 2 |
| Light Truck 10K - 16K GVWR - Class 3 & 4 |
| Medium Truck 16K - 26K GVWR - Class 5 & 6 |
| Trucks over 26K GVWR |
| Off Road Equipment & Trailers |
2 Preventative Maintenance & Repair, Roadside Assistance Invoice Fee %
| VEHICLE TYPE | Invoice Fee % |
| All Vehicle Types from #1 |
Allyson Youngquist: Allyson Youngquist:
| Enter to second decimal place. | 3 | Additional Monthly Fleet Maintenance Services, Not Included in Method of Award (Mandatory) | |||
| Fleet Maintenance Service (Other Products/Services) | Description of Service | Unit of Measure (UOM) | Pricing | ||
| Fuel Card Services Integration | Integrate data from State-contracted vendors into the Contractor's website/system, including the receipt, upload, and maintenance of such information for use by the State. | Additional dollar amount added to Plans, per vehicle, per month for end-users that elect to add service | |||
| Telematics System | Ability to integrate and link telematics information within the Contractor's website/system, including telematics data provided by State agencies or third-party vendors contracted by State agencies. | Additional dollar amount added to Plans, per vehicle, per month for end-users that elect to add service | |||
| Fleet Consulting | Provide proactive analysis, recommendations, and advisory services to assist the State in improving fleet maintenance, vehicle replacement planning, and fleet right-sizing efforts. | Additional dollar amount added to Plans, per vehicle, per month for end-users that elect to add service | |||
| Fleet Replacement Intelligence | Provide a life cycle management tool that compares current total cost of ownership against projected replacement costs to assist the State in determining the optimal time to replace a unit or vehicle. | Additional dollar amount added to Plans, per vehicle, per month for end-users that elect to add service |
| 4 | Additional Responder Proposed Monthly Fleet Maintenance Services, Not Included in Method of Award (Optional) | |||
| Fleet Maintenance Service (Other Products/Services) | Description of Service | Unit of Measure (UOM) | Pricing |
| 5 | Additional Responder-Offered Discounts (Optional) | |||
| Discount Offer | Description of Offer | Unit of Measure (UOM) | Discount Rate |
* All pricing submitted for Monthly Services, Preventative Maintenance & Repair, Roadside Assistance, Glass Repair, and discounts must include: all required and proposed services, including but not limited to, written materials, postage, dedicated website services and coding updates, roadside assistance, reporting, data transfers, and any associated administrative or operational costs. No fees or percentage deductions may be charged to maintenance supplier invoices except for an electronic transfer fee not to exceed three percent (3%), and only if the maintenance supplier elects payment within three (3) business days. Any fees or associated costs necessary to provide the requested services must be incorporated into the prices submitted in the proposal.
No separate or additional charges, including per-incident fees or other supplemental charges of any kind, will be accepted or permitted to be charged to Contract Users or Maintenance Suppliers.
File details come from the government source that posted it. Updated .