Attachment F Mandatory Requirements Checklist RFP 758 2500000347.xlsx
XLSX spreadsheet 20 KB Posted
- Attached to
- IT Peripherals, Components & Services Online Ordering System State and local contract opportunity
- Solicitation number
- RFP-758-2500000347-1
- Issued by
- Elliott County, Kentucky
About this file
This document is a Mandatory Requirements Checklist for Request for Proposal (RFP) 758 2500000347, issued by the Commonwealth of Kentucky (COT) for an Information Technology (IT) Peripherals and Components & Related Services Online Ordering System. The solicitation seeks a comprehensive technology procurement contract covering a wide range of peripheral devices including bar code readers, computer carts, data storage drives, digital cameras, monitors, printers, networking cards, projectors, UPS/battery backups, and various audio/visual hardware. The proposed contract requires vendors to maintain an updated catalog of the latest technology and ensure no discontinued or refurbished items are provided without specific approval.
Key contract requirements include providing manufacturer's most favorable warranties, replacing damaged hardware at no cost to the Commonwealth, delivering orders within 30 working days, submitting monthly sales reports, and offering expedited delivery options. Vendors must provide an accurate invoice with specific contract and delivery order numbers, with payment terms set at NET 30 after complete order delivery and acceptance. The contract emphasizes technology currency, quality assurance, and responsive vendor performance, with strict compliance requirements that will determine proposal responsiveness and potential contract award.
View the file
Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| Attachment B - Cost Proposal Form RFP 758 2500000347.docx | DOCX document | |
| ATTACHMENT C Annual Affidavit and Other Affidavits RFP 758 2500000347.docx | DOCX document | |
| Final_RFP_758_2500000347_1_SO_FORM.PDF | ||
| Attachment A RFP 758 2500000347 .pdf | ||
| ATTACHMENT D VENDORS QUESTION FORM RFP 758 2500000347.xlsx | XLSX spreadsheet | |
| ATTACHMENT E Personal Information Security & Breach Investigation Act-HB5 RFP 758 2500000347.pdf |
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Text version
Sheet1
ATTACHMENT F MANDATORY REQUIREMENTS CHECKLIST
RFP 758 2500000347 INFORMATION TECHNOLOGY (IT) PERIPHERALS AND COMPONENTS & RELATED SERVICES ONLINE ORDERING SYSTEM
| Offeror shall indicate compliance with each mandatory requirement by responding YES. Proposals that do not meet all mandatory requirements shall be deemed non responsive and shall not be considered. Attachment F should be submitted with the Technical Proposal. | ||
| YES | NO | |
| SECTION 3 MANDATORY REQUIREMENTS | ||
| Section 3.1 ENTIRE SECTION | ||
| Section 3.2 | Peripherals and Components |
Peripherals and Components are devices that attach to, work in conjunction with, supported by, update, enhance and/or integrate with computer systems. The devices shall include, but not limited to, wired or wireless input devices, output devices and storage devices such as:
| • Bar Code Readers | • Computer Carts | ||||
| • Data Storage/Drives | • Digital Cameras | ||||
| • Digital Signage Displays | • Docking Stations | ||||
| • Graphic Tablets | • Headsets | ||||
| • Keyboards | • Memory Upgrades | ||||
| • Microphones | • Computer Mice | ||||
| • Networking Cards | • Projectors | ||||
| • Interactive Flat Panel Monitors | • Badge/ID Card Printers | ||||
| • Video Walls | • Speakers | ||||
| • Touchpads | • UPS/Battery Backups | ||||
| • Audio/Visual Hardware | • Cables (excluding CAT6) | ||||
| • Toner/Ink Cartridges | • Modems | ||||
| •Scanners | • Plotters | ||||
| • Monitors | • Printers/Copiers/Multifunctional Devices | ||||
| Section 3.2.A No discontinued, refurbished, rebuilt, or remanufactured peripherals or components shall be allowed under this contract unless otherwise approved by COT. |
Section 3.2.D The list or catalog of items must be maintained and updated as necessary to ensure the latest technology is available to the Commonwealth.
Section 3.3 ENTIRE SECTION
| Section 3.4 ENTIRE SECTION |
| Section 3.6 ENTIRE SECTION |
| Section 3.7 ENTIRE SECTION |
| Section 3.8 The manufacturer’s most favorable warranty offered to preferred customers shall apply to all hardware. A copy of such warranty shall be furnished to the agency upon delivery of the hardware. The vendor will not be liable under the above warranty for any defects or damages resulting from unforeseeable causes beyond the control and without the fault or negligence of the bidder, such as misuse or neglect by the State, acts of God, fires, floods and hurricanes. |
| Section 3.9 The vendor must replace, at no cost to the Commonwealth, hardware that is damaged upon delivery to the Commonwealth |
| Section 3.10 ENTIRE SECTION |
| Section 3.11 The invoice shall include the agency’s Delivery Order number and/or the Commonwealth contract number. The Commonwealth shall not be charged for any travel or travel related expenses. |
| Section 3.12.A Delivery shall not exceed thirty (30) working days after receipt of order. Expedited delivery should be an available option to the Commonwealth if needed. |
| Section 3.12.B payment shall not be made until the entire order has been delivered and accepted unless otherwise approved by the agency. Payment shall be NET 30 after an accurate invoice has been submitted by the vendor. |
| Section 3.13 Monthly Reports of all sales to the Commonwealth shall be submitted to COT’s Contracting Officer at stephanier.williams@ky.gov on a date negotiated with the awarded vendor. Specific contents of such report shall be negotiated. |
| Section 3.14 ENTIRE SECTION |
| Section 3.15 ENTIRE SECTION |
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