ATTACHMENT E-VHEPC_Unified_Quarterly_Reporting_Template_v3 4.17.2026.xlsx

This is a Quarterly Reporting Template for the Vendor Health and Educational Purchasing Consortium (VHEPC) used to track purchases made under state and local contracts. The template is designed for two distinct reporting categories: University purchases and Non-Member entity purchases. The reporting format requires vendors to submit detailed transaction information organized by quarters, with each submission including the vendor name, contract number, and reporting period end date. The template captures comprehensive purchasing data across all transactions, enabling the consortium to monitor contract utilization and vendor performance throughout the contract term.

The template requires detailed line-item reporting for each purchase transaction, including purchase order numbers, invoice information, ordering dates, department identifiers, and product or service classifications. Reporting entities must provide specific product and manufacturer details, including SKU numbers, manufacturer names and part numbers, units of measure, and pricing information at multiple levels (MSRP, contract price, and net invoiced price). The template tracks quantity or hours for each transaction and calculates extended volumes to establish total purchase amounts. This standardized reporting structure applies uniformly to both university members and non-member purchasing entities within the VHEPC consortium, facilitating consistent data collection and analysis across all participating institutions and organizations for contract administration and compliance purposes.