Attachment_E_-_Authorization_Letter_Dooley.docx
DOCX document 18 KB Posted
- Attached to
- Statewide Contract CA|1-21-13-02B|0000028009
- Contract number
- 1-21-13-02B
- Issued by
- California
About this file
This document is a template authorization letter designed for California law enforcement agencies, specifically addressing the certification requirements for purchasing and transferring ammunition. The letter is intended to be used by the head of a law enforcement agency to formally authorize specific individuals within their organization to purchase, receive, and acquire ammunition for exclusive agency use.
The authorization letter outlines critical compliance requirements with California state law, including the agency head's responsibility to notify the vendor when authorized representatives change employment status or when leadership transitions occur. The document serves as a formal certification that the ammunition will be acquired solely for official agency purposes and in full compliance with federal, state, and local regulations. The letter must be signed by the agency head, include their contact information, and can be used to facilitate ammunition procurement for law enforcement organizations.
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Text version
Attachment E – Authorization Letter
***Template Letter for California Law Enforcement Agencies*** [Insert Agency Letterhead w/ phone number]
[November XX, 20XX]
RE: Certification for Purchase/Transfer of Ammunition to Law Enforcement Agency
To Whom It May Concern, My name is [Head of Agency], and I am the head of the [Agency Name]. This letter is provided to you for the purposes of satisfying the requirements of California law for the sale and/or transfer of ammunition to [Agency Name].
The following individuals is/are authorized by me to purchase, receive, and acquire ammunition on behalf of my organization, is/are employed by my organization, and is/are authorized to conduct ammunition transactions on behalf of and for the exclusive use of our organization.
[Full Name(s) of Authorized Representative(s)]
This authorization will be valid until revoked in writing by me or a representative of my agency.
I fully understand that it is our organization’s responsibility to notify you if/when a purchasing representative is no longer employed by and/or no longer has permission to purchase ammunition on behalf of my organization.
My organization is further aware that it is required to notify you in the event that I am no longer the head of my agency. And it is aware that a letter from the new head of my agency will be required before ammunition can be received by the organization.
I certify that we are acquiring this ammunition for the exclusive use of our agency and in compliance with all federal, state, and local laws. It is our responsibility to notify you if the laws governing the acquisition of ammunition by our organization changes.
I swear under the laws of the State of California that the foregoing is true and correct.
Sincerely, [Signature of Head of Agency] [Head of Agency Phone Number]
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