Attachment D SWAM Standard Reporting Template.xlsx
XLSX spreadsheet 17 KB Posted
- Attached to
- RFP FDC-1264
- Solicitation number
- RFP-125763
- Issued by
- Virginia
About this file
This is a SWAM Standard Reporting Template for James Madison University, designed to track subcontracting expenses for goods and services projects. The form requires prime contractors to report all subcontractors—regardless of current SWAM certification status—on a quarterly basis to swamreporting@jmu.edu. Reporting must include complete Schedule of Values information, subcontractor names, Federal Tax IDs, and certification details. The template accommodates multiple certification types including Minority-Owned Business (MB), Women-Owned Business (WB), Micro Business (O), Service Disabled Veteran (SDV), Small Business (SB), Employment Service Organization (ESO), 8(a), Economically Disadvantaged Woman Owned Small Business (EDWOSB), Federal Service Disabled Veteran (FSDV), Disadvantaged Business Enterprise (DBE), and Airport Concession Disadvantaged Business Enterprise (ACDBE).
The reporting form requires accurate completion of all prime contractor information, including JMU contract number, Federal Employer Identification Number (FEIN), and SWAM certification number if applicable. Subcontractor reporting must include tiered level designation (first or second tier), Federal Tax ID, SBSD Certification Number, Certification Expiration Date, certification type(s), and current project payments. The form includes sample entries for reference and emphasizes that payment may be withheld if complete and accurate information is not submitted. Contractors with questions or concerns should contact Phillip Ewell at swamreporting@jmu.edu, ewellpw@jmu.edu, or 540-568-7999.
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Other files
| File | Type | Posted |
|---|---|---|
| FDC-1264 - Addendum - 1.pdf | ||
| FDC-1264.docx | DOCX document | |
| FDC-1264 - Addendum - 3.pdf | ||
| FDC-1264 - Addendum - 2.pdf |
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Text version
Instructions
Reporting Instructions
| 1) Complete all information accurately |
| 2) Contact Phillip Ewell (swamreporting@jmu.edu, ewellpw@jmu.edu or 540-568-7999) to discuss questions or concerns with reporting on this form |
| 3) Include the Schedule of Values No.(s) that relate to the payments received and being reported on the current reporting (please note the Schedule of Values number(s) on this report may not be the same as the one you are submitting the form with) |
| 4) ALL sub-contractors should be reported, even if they are not currently SWAM certified (our staff will attempt to contact them to see if they are capable of certifying) |
| 5) The Schedule of Values should be completed entirely with a vendor name included regardless of whether you believe the firm is SWAM or not - this helps for matching between this report and the Schedule of Values - it also helps us to continue to follow up on certifications with vendors that may not be currently certified. |
| 6) Suppliers should be reported as they are considered the same as sub-contractors |
Reporting Form James Madison University - SWaM Subcontracting Expenses - Goods & Services Projects
| JMU Contract Number: | "contract number" | Certfication Types | ||
| Name of Prime Contractor: | "name" | MB | Minority-Owned Business | |
| SWAM Reporter Contact: | "contact name" | WB | Women-Owned Business | |
| SWAM Reporter Contact E-mail: | "e-mail" | O | Micro Business | |
| SWAM Reporter Contact Phone: | "phone" | SDV | Service Disabled Veteran | |
| Prime Contractor Fed. Tax ID: | "FEIN" | SB | Small Business | |
| Prime Contractor SWAM #: (if applicable) | "cert #" | ESO | Employment Service Organization | |
| 8(a) | 8(A) | |||
| *Subcontractor Reporting Form must be completed and submitted quarterly to swamreporting@jmu.edu *Payment may be withheld by terms of the contract if complete and accurate information is not submitted *For questions or concerns contact Phillip Ewell (swamreporting@jmu.edu or 540-568-7999) | EDWOSB | Economically Disadvantaged Woman Owned Small Business | ||
| FSDV | Federal Service Disabled Veteran | |||
| DBE | Disadvantaged Business Enterprise | |||
| ACDBE | Airport Concession Disadvantaged Business Enterprise |
| Name of Subcontractor | First / Second Tier | Subcontractor’s Fed. Tax ID # | SBSD Certification Number | Certification Expiration Date | Certification Type(s) | Current Project Payments |
| Rockingham Steel (Sample) | 1 | 11-2222222 | 654361 | 7/11/09 | SB | $ |
| Harrisonburg Industrial (Sample) | 2 | 22-3333333 | 612345 | 6/11/10 | MB | $ |
| Linville Erectors (Sample) | 2 | 33-4444444 | 789101 | 10/11/2009 | WB | $ |
File details come from the government source that posted it. Updated .