662-26-102 Replace Morgue Air Handling Unit San Francisco VA Medical Center

VHA MASTER SPECIFICATIONS

TABLE OF CONTENTS

Section 00 01 10

SECTION NO. DIVISION AND SECTION TITLES DATE

DIVISION 00 - SPECIAL SECTIONS

00 01 10 Table of Contents 11-22

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 General Requirements 11-21 01 32 16 Project Schedules (Small Projects – Design/Bid/Build) 11-21 01 33 23 Shop Drawings, Product Data, and Samples 09-22 01 35 26 Safety Requirements 10-22

DIVISION 02 – EXISTING CONDITIONS

02 41 00 Demolition 08-17

DIVISION 05 METALS

05 50 00 Metal Fabrications

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 01 50 19 Preparation for Re-Roofing 01-21 07 22 00 Roof and Deck Insulation 01-21 07 51 13 11 Hot-Applied Built-Up Asphalt Roofing 12-21 07 51 13 13 Cold-Applied Built-Up Asphalt Roofing 12-21 07 60 00

DIVISION 23 – HEATING, VENTILATING, AND AIR

CONDITIONING (HVAC)

23 05 11 Common Work Results for HVAC 03-23 23 05 12 General Motor Requirements for HVAC 03-23 23 05 41 Noise and Vibration Control 03-23 23 05 93 Testing, Adjusting, and Balancing for HVAC 03-23 23 08 00 Commissioning of HVAC Systems 03-23 23 09 23 Direct-Digital Control System for HVAC 03-23 23 21 13 Hydronic Piping 03-23

23 34 00 HVAC Fans 23 64 00 Packaged Water Chillers 23 74 13 Packaged, Outdoor, Central-Station Air-Handling Units 03-23 23 82 16 Air Coils 03-23

11-01-21

01 00 00 -1

SECTION 01 00 00

GENERAL REQUIREMENTS

1.1 SAFETY REQUIREMENTS

A. Refer to Scope of Work for references to Safety Requirements. VHA Directive 7715 is the preeminent guidance in the execution of task orders against this contract. Further reference is made to 01 35 26, Safety Requirements, which, if requiring significant modifications, will be included in documentation for individual task orders.

1.2 GENERAL INTENTION

A. The San Francisco Veterans Affairs (VA) Medical Center (SFVAMC) has requirements for execution that are of non-recurring maintenance and repair in nature. This includes but is not limited to work such as repair and replacement of infrastructure, site improvements, and renovations of spaces and finishes. This specifically excludes construction of any new building or addition to existing that adds space. It also excludes any action with a construction cost outside of the range of $2,000 -

$5,000,000 as indicated in the Job Order Contract.

B. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

1.3 STATEMENT OF BID ITEMS

A. Provide all labor, materials, and services required to execute job/task orders made against this contract vehicle.

1.4 SPECIFICATIONS AND DRAWINGS

A. The contractor shall not be required to maintain drawings or specifications on each job site as concurrent requirements may exist. The contractor shall maintain construction documents in proximity to work as a means of clear communication of trades and read documentation of redline changes.

B. Discrepancies between the specifications and the statement of work shall be reported by the contractor to the Contracting Officer and the Contracting Officer’s Representative for resolution.

1.5 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

01 00 00 -2

2. The general contractor is responsible for assuring that all subcontractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. General contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. For working outside the “Normal Working Hours” as defined in the contract, the general contractor shall give 3 days notice to the Contracting Officer so that security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

3. No photography of VA premises is allowed without written permission of the Contracting Officer.

4. VA reserves the right to close down or shut down the project site and order general contractor’s employees off the premises in the event of a national emergency. The general contractor may return to the site only with the written approval of the Contracting Officer.

5. Contractor shall adhere to all security standards regarding VA data. C&A requirements do not apply, and a Security Accreditation Package is not required.

C. Key Control

1. The general contractor shall be responsible for security of job site to include perimeter fences, worksite ingress and egress, and security of all government and contractor equipment and materials within the area of work allocated to the contractor.

2. The contractor shall provide not less than two keys to the COR for locked spaces OR provide combinations to locks to spaces and perimeter fences. This does not pertain to contractor property such as job trailers, toolboxes, and equipment though contractor property is subject to search and inspection upon notifications.

1.6 OPERATIONS AND STORAGE AREAS

A. The contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The contractor shall hold and save the

Government, its officers and agents, free and harmless from liability of any nature occasioned by the contractor's performance.

01 00 00 -3

B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the contractor only with the approval of the Contracting Officer and shall be built with labor and materials furnished by the contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the contractor and shall be removed by the contractor at its expense upon completion of the work.

C. The contractor shall, under regulations prescribed by the Contracting Officer, use only established roadways, or use temporary roadways constructed by the contractor when and as authorized by the

Contracting Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the contractor shall protect them from damage. The contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

E. Workers are subject to rules of Medical Center applicable to their conduct.

F. Execute work so as to interfere as little as possible with normal functioning of Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and contractor's personnel, except as permitted by COR where required by limited working space.

1. Do not store materials and equipment in other than assigned areas.

2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by Department of Veterans Affairs in quantities sufficient for not more than ten work days. Provide unobstructed access to Medical Center areas required to remain in operation.

3. Where access by Medical Center personnel to vacated portions of buildings is not required, storage of contractor's materials and equipment will be permitted subject to fire and safety requirements.

G. Construction Safety Rounds: VA will perform construction safety rounds weekly. Contractor superintendent or contractor’s Competent Person will be present during these safety inspections.

COR will identify the date and time of these weekly inspections.

I. Buildings will be occupied during performance of work.

01 00 00 -4

1. Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas of construction against dust and debris, so that equipment and affected areas to be used in the Medical Centers operations will not be hindered.

Contractor shall permit access to Department of Veterans Affairs personnel and patients through other construction areas which serve as routes of access to such affected areas and equipment. These routes whether access or egress, shall be isolated from the construction area by temporary partitions and have walking surfaces, lighting, etc. to facilitate patient and staff access. Coordinate alteration work in areas occupied by Department of Veterans Affairs so that

Medical Center operations will continue during the construction period.

N. Normal Working Hours and Federal Holidays: Standard daily contract work hours at the San Francisco

VA Medical Center (SFVAMC) are from 7:00 AM to 5:00 PM, Monday through Friday, except for Federal

Holidays. The contractor shall submit alternative work schedules (time outside of normal working hours) to the Contracting Officer’s Representative for approval not less than 24 hours in advance of work.

O. Stored Equipment and Materials as per VAAR 852.232-70(d)are also subject to the stipulation that such materials are to be placed into service within 60 days of delivery as validated on the approved project schedule. For the purposes of verification in this respect “true costs” as referenced in VAAR

852.232-70(b)(2) will be those accompanied by an invoice reflecting the product and quantity to be verified and the costs assigned.

1.7 ALTERATIONS

A. Survey: Before any work is started, the contractor shall make a thorough survey of areas of buildings in which alterations occur and areas which are anticipated routes of access. Any differing site conditions as compared to the offered proposal discovered during said survey shall be documented and provided in a report as a submittal. Such differing site conditions will be addressed in conjunction with the government in advance of significant performance having potential to adversely impact Medical Center operations. Any conditions that could be reasonably observed without destruction will not be considered unforeseen if not included in the differing site conditions report.

E. Final Cleanup: Upon completion of project, or as work progresses, remove all construction debris from above ceiling, vertical shafts and utility chases that have been part of the construction.

F. Disposal and Retention: Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows per Article 1.9, DISPOSAL

AND RETENTION.

01 00 00 -5

1.8 INFECTION PREVENTION MEASURES

A. Implement the requirements of VAMC’s Infection Control Risk Assessment (ICRA) team. ICRA Group may monitor dust near the construction work and require the contractor to take corrective action immediately if the safe levels are exceeded.

B. Establish and maintain a dust control program as part of the contractor’s infection preventive measures in accordance with the guidelines provided by ICRA Group. Prior to start of work, prepare a plan detailing project-specific dust protection measures, including periodic status reports, and submit to COR for review for compliance with contract requirements. No work shall start without approved ICRA permit and full coordination with COR.

1. All personnel involved in the construction or renovation activity shall be educated and trained in infection prevention measures established by the Medical Center.

C. Medical Center Infection Control personnel shall monitor for airborne disease (e.g. aspergillosis) as appropriate during construction. A baseline of conditions may be established by the Medical Center prior to the start of work and periodically during the construction stage to determine impact of construction activities on indoor air quality. In addition:

1. The COR and VAMC Infection Control personnel shall review pressure differential monitoring documentation to verify that pressure differentials in the construction zone and in the patient-care rooms are appropriate for their settings. The requirement for negative air pressure in the construction zone shall depend on the location and type of activity. Upon notification, the contractor shall implement corrective measures to restore proper pressure differentials as needed.

2. In case of any problem, the Medical Center, along with assistance from the contractor, shall conduct an environmental assessment to find and eliminate the source.

D. In general, the following preventive measures shall be adopted during construction to keep down dust and prevent mold.

1. Do not perform dust producing tasks within occupied areas without the approval of the COR. For construction in any areas that will remain jointly occupied by the Medical Center and contractor’s workers, the contractor shall:

a. Provide plastic, fire-resistant sheets to isolate larger areas when generating dust indoors.

01 00 00 -6

b. HEPA filtration is required where the exhaust dust may reenter the breathing zone.

Contractor shall verify that construction exhaust to exterior is not reintroduced to the

Medical Center through intake vents, or building openings. Install HEPA (High Efficiency

Particulate Accumulator) filter vacuum system rated at 95% capture of 0.3 microns including pollen, mold spores and dust particles. Insure continuous negative air pressures occurring within the work area. HEPA filters should have ASHRAE 85 or other pre-filter to extend the useful life of the HEPA. Provide both primary and secondary filtrations units. Exhaust hoses shall be heavy duty, flexible steel reinforced and exhausted so that dust is not reintroduced to the Medical Center.

c. Adhesive Walk-off/Carpet Walk-off Mats, minimum 600mm x 900mm (24” x 36”), shall be used at all interior transitions from the construction area to occupied Medical Center area.

These mats shall be changed as often as required to maintain clean work areas directly outside construction area always.

d. Vacuum and wet mop all transition areas from construction to the occupied Medical Center at the end of each workday. Vacuum shall utilize HEPA filtration. Maintain surrounding area frequently. Remove debris as they are created. Transport these outside the construction area in containers with tightly fitting lids.

e. The contractor shall not haul debris through patient-care areas without prior approval of the

COR and the Medical Center. When approved, debris shall be hauled in enclosed dust proof containers or wrapped in plastic and sealed with duct tape. No sharp objects should be allowed to cut through the plastic. Wipe down the exterior of the containers with a damp rag to remove dust. All equipment, tools, material, etc. transported through occupied areas shall be made free from dust and moisture by vacuuming and wipe down.

f. Using a HEPA vacuum, clean inside the barrier and vacuum ceiling tile prior to replacement.

Any ceiling access panels opened for investigation beyond sealed areas shall be sealed immediately when unattended.

g. There shall be no standing water during construction. This includes water in equipment drip pans and open containers within the construction areas. All accidental spills must be cleaned up and dried within 12 hours. Remove and dispose of porous materials that remain damp for more than 72 hours.

h. At completion, remove construction barriers and ceiling protection carefully, outside of normal work hours. Vacuum and clean all surfaces free of dust after the removal.

01 00 00 -7

E. Final Cleanup:

1. Upon completion of project, or as work progresses, remove all construction debris from above ceiling, vertical shafts and utility chases that have been part of the construction.

2. Perform HEPA vacuum cleaning of all surfaces in the construction area. This includes walls, ceilings, cabinets, furniture (built-in or free standing), partitions, flooring, etc.

3. All new air ducts shall be cleaned prior to final inspection.

1.9 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of in accordance with law. Normal construction debris is to be disposed of through landfill by the contractors means. Potential Asbestos-Containing

Materials are to be disposed of per law. Manifests of such disposal are to be approved by and provided to the VA.

1.19 TEMPORARY USE OF EXISTING ELEVATORS

A. Contractor will be allowed the use of existing elevators. The contractor shall provide maximum protection of elevator components.

1.18 AVAILABILITY AND USE OF UTILITY SERVICES

A. The Government shall make all reasonably required amounts of utilities available to the contractor from existing outlets and supplies, as specified in the contract. The contractor shall carefully conserve any utilities furnished without charge.

B. Electricity (for Construction and Testing): Furnish all temporary electric services.

1. Obtain electricity by connecting to the Medical Center electrical distribution system. Electricity is available at no cost to the contractor.

1.22 CONSTRUCTION SIGN

A. Provide two (2) construction signs at each entrance to the construction area. Signs shall be of a durable material, 300 mm (12 inch) high and 760 mm (30 inch) wide. Background shall be of yellow gloss paint. Lettering shall be in blue gloss paint, with letters 50 mm (2 inch) high in Helvetica. Letter as follows:

DANGER - KEEP OUT

CONSTRUCTION AREA

AUTHORIZED PERSONNEL ONLY

01 00 00 -8

PLEASE EXCUSE THE INCONVENIENCE

WE ARE WORKING TO IMPROVE YOUR FACILITY

B. Maintain signs and remove them when directed by the COR.

1.23 SAFETY SIGN

A. Prior to commencing work, the contractor shall provide proof that an OSHA-certified “competent person” (CP) (29 CFR 1926.20 (b) (2)) will maintain a presence at the work site whenever the general or subcontractors are present.

B. All contracted employees must be able to speak and understand English. Contracted employees must be legally employed in the United States of America.

C. All employees of general contractor or subcontractors shall have the 10-hour or 30-hour OSHA certified Construction Safety course and/or other relevant competency training. Copies of training records shall be submitted before start of work.

D. Provide Safety Signs per OSHA requirements and as directed by the Contracting Officer's

Representative. All safety signs shall be commercially produced.

1.24 CONSTRUCTION AND DEMOLITION DEBRIS MANAGEMENT

A. This project requires compliance with the City of San Francisco’s Construction and Demolition

Ordinance, number 27-06, for managing construction and demolition debris, where at least 65% can be reused/recycled and diverted away from the landfill. Compliance with this City Ordinance can be accomplished through using a registered transporter and registered facility for managing the construction/demolition debris. For more information, refer to the following websites:

Construction and Demolition Ordinance:

https://sfenvironment.org/sites/default/files/fliers/files/cd_ordinance.pdf

List of Registered Transporters:

https://sfenvironment.org/sites/default/files/fliers/files/sfe_zw_cd_registered_facilities_list_190222.

pdf

List of Registered Facilities:

https://sfenvironment.org/sites/default/files/fliers/files/sfe_zw_cd_registered_facilities_list_181108.

pdf https://sfenvironment.org/sites/default/files/fliers/files/cd_ordinance.pdf https://sfenvironment.org/sites/default/files/fliers/files/sfe_zw_cd_registered_facilities_list_190222.pdf https://sfenvironment.org/sites/default/files/fliers/files/sfe_zw_cd_registered_facilities_list_190222.pdf https://sfenvironment.org/sites/default/files/fliers/files/sfe_zw_cd_registered_facilities_list_181108.pdf https://sfenvironment.org/sites/default/files/fliers/files/sfe_zw_cd_registered_facilities_list_181108.pdf

01 00 00 -9

Construction and Demolition Forms and Resources https://sfenvironment.org/construction-demolition-resources

1.25 HISTORIC PRESERVATION

A. Where the contractor or any of the contractor's employees, prior to, or during the construction work, are advised of or discover any possible archeological, historical and/or cultural resources, the contractor shall immediately notify the COR verbally, and then with a written follow up.

1.26 PARKING

A. There will be minimal parking space on site available to the contractor for staging, container, or debris box. Coordinate through the COR prior to staging or placing container or debris box.

1.27 I.D. BADGES

A. All workers are required to obtain a time-limited I.D. badge from the VA Police Service, located on the ground floor of Building 203. This badge must be worn always when workers are on site.

B. Workers anticipated to be on site greater than 30 days are required to attain a personal identification contractor badge. The COR will assist and monitor the process. Workers will be allowed on site while this requirement is in process.

1.28 CONSTRUCTION SCHEDULE

B. Within 10 calendar days after receipt of Notice to Proceed, the contractor shall submit a

Construction Schedule in accordance with the contract requirements. This will demonstrate phasing subject to revisions.

1.29 DAILY LOGS AND REPORTING REQUIREMENTS

A. The Contractor shall generate or display current iterations the following documentation:

1. Contractor Production Report as per VA Form 10101.

2. ICRA Permit and daily construction checklist

3. Revised egress routes for construction workers. These should be inspected daily

B. VA Form 10101 will be posted by the contractor to the VA-utilized construction management software

(Submittal Exchange). Access to the software will be provided by the government at no cost to the contractor.

https://sfenvironment.org/construction-demolition-resources

01 00 00 -10

1.30 TB TESTING REQUIREMENTS

A. The contractor shall be responsible for providing written documentation that all his employees and subcontractor employees that will be working within the identified areas of the Medical Center have a PPD tuberculin skin test (TST Testing) for Tuberculosis screening within the last 12 months prior to starting work at the San Francisco VA Medical Center. The contractor shall insure that those individuals keep current annual test results throughout the duration of the project. The contractor is responsible to insure these documents are kept current and are readily available for review upon request. The contractor shall provide this written document to the Contracting Officer (CO) or

Contracting Officer’s Representative naming their employees or subcontractor employees, the date they were tested and the PPD Skin Test results. Documentation on where the test was performed is also required. If the employee has never had a PPD Skin Test, then a two-step skin test or an FDA approved Quantiferon blood test is required.

B. If the employee or the subcontractor employee test results are positive or their PPD Skin Test has been found to be positive in the past, the contractor is required to also state in writing if the employee was treated for latent Tuberculosis with INH. If the employee is a new PPD Skin Test Converter, a

Chest X-Ray is required with proper documented results. The identified areas at the San Francisco

VAMC that require these documented tests and results as part of the contract are buildings 1 (ground floor only), 8, 200, 203 and 208.

1.31 SEASONAL INFLUENZA VACCINE REQUIREMENTS

A. Seasonal influenza vaccination is the single best way to prevent the spread of influenza in healthcare settings. It is the policy of this Medical Center that any contractor working in buildings 8, 203, 208, 200 (defined as patient care areas) must show evidence of receiving a flu shot during the flu season or wear an ordinary loop mask while working within 6 feet of the breathing zone of any patient. The contractor will be responsible for ensuring its employees have had this vaccination while working in patient care areas between November 1 and March 31. Flu vaccination can be done at an outside provider or through SFVA Occupational Health at no charge. Proof of vaccination must be shown to the Contracting Officer’s Representative prior to start of work using the self-certification form for each employee that will be working in patient care areas at the SFVAMC during the defined timeline.

1.32 ASBESTOS

A. Materials containing asbestos can be found throughout the facility, thus appropriate safety precautions be taken by the contractor. Materials containing asbestos are not to be disturbed.

Working in an asbestos environment, such as above a ceiling, will require an approved containment with a HEPA filter system, certified/qualified worker, and a qualified Industrial Hygienist to monitor

01 00 00 -11 the work environment as per OSHA requirements. Appropriate documentation must be submitted to the VA for approval that verifies qualifications.

1.34 CONSTRUCTION MANAGEMENT SOFTWARE

A. The VA will provide and the contractor must use construction management software for the purposes of submissions of record. This system will address schedules, submittals, RFI’s, daily logs, meeting agenda’s and minutes, etc. Current software platform is Submittal Exchange.

- - - E N D - - -

01 32 16.15 - 1

12-01-25

SECTION 01 32 16.15 PROJECT

SCHEDULES

(SMALL PROJECTS – DESIGN/BID/BUILD)

1.1 DESCRIPTION

A. The Contractor will develop a fully Resource loaded (cost) Network Analysis System (NAS) plan/diagram and computer generated schedule demonstrating fulfillment of the entire contract requirements, will keep the plan and computer generated schedule up-to-date in accordance with the specification requirements of this section and will utilize the plan for scheduling, coordinating, mitigating and monitoring work under this contract (including all activities of subcontractors, equipment vendors and suppliers) and verification of every Periodic Progress Schedule Updates and Progress Payment Submission of the work under this contract.

1.3 SUBMITTALS

A. Initial Schedule:

1. Submit an initial schedule within 7 calendar days after Notice to Proceed (NTP).

2. Conduct a schedule review meeting with the Government within 14 calendar days after

NTP.

3. The Government will respond by approving the initial schedule, rejecting the schedule and identifying the reason for rejection, or by asking the contractor for additional information clarifying the proposed schedule activities and timelines.

4. The Government will use the approved initial schedule to monitor progress until the baseline schedule is approved.

5. The Government may withhold progress payments until the initial schedule is approved.

C. Baseline Schedule.

1. No more than 30 calendar days after approval of the initial schedule, prepare and submit a baseline schedule to the Government for review, in accordance with the technical and schedule submittal requirements listed in this specification.

2. The Government will respond by accepting the baseline schedule, rejecting the schedule and identifying the reason for rejection, or by asking for more information.

01 32 16.15 - 2

3. Address the reasons for rejection or provide the information requested and resubmit the revised baseline schedule no more than 10 calendar days after the Government’s response.

4. The Government may withhold progress payments until the baseline schedule is approved.

D. Monthly Schedule Update.

1. Prepare and submit a monthly schedule update to the Government that depicts the status of the project as of the end of the month, in accordance with the technical and schedule submittal requirements listed in this specification.

2. The update must reflect a new data date, work performed up to, but not including, the new data date, and the plan for completing the project.

3. Submit the schedule update by the first Monday of the following month.

4. The Government may withhold progress payments until the monthly schedule update is approved.

5. Each monthly schedule update must be submitted with the associated schedule log.

E. Revised Schedule.

1. The Government has the right to request a revised schedule.

2. Circumstances leading to such a request include, but are not limited to:

a. A projected or forecasted delay to scheduled interim or project completion dates.

b. A significant difference between the actual sequence or duration of work and that depicted in the schedule.

3. Prepare and submit the revised schedule no more than 10 calendar days after the

Government’s request in accordance with the technical and schedule submittal requirements listed in this specification.

4. The Government will respond by accepting the revised schedule, rejecting the schedule and identifying the reasons for rejection, or by requesting more information. Address the reasons for rejection or submit the information requested no more than 10 calendar days after the

Government’s request.

5. The Government may withhold progress payments until the revised schedule is approved.

01 32 16.15 - 3

G. The Government’s approval of any schedule, whether initial, baseline, update, or revised, does not modify the contract or constitute endorsement or validation by the Government of the Contractor's logic, activity durations, or assumptions in creating the schedule. By approving the schedule, the

Government does not guarantee that the project can be performed or completed as scheduled. If the Contractor or the Government discover errors after the schedule has been approved, correct the error(s) in the next schedule submission.

1.5 PROJECT SCHEDULE REQUIREMENTS

A. Show on the project schedule the sequence of work activities/events required for complete performance of all items of work. The Contractor shall:

1. Show activities/events as:

a. Contractor's time required for submittal of shop drawings, templates, fabrication, delivery and similar pre-construction work.

b. Contracting Officer's and Architect Engineer's review and approval of shop drawings, equipment schedules, samples, template, or similar items.

c. Interruption of VA Facilities utilities, delivery of Government furnished equipment, and rough-in drawings, project phasing and any other specification requirements.

d. Test, balance and adjust various systems and pieces of equipment, maintenance and operation manuals, instructions and preventive maintenance tasks.

e. VA inspection and acceptance activity/event with a minimum duration of five workdays at the end of each phase and immediately preceding any VA move activity/event required by the contract phasing for that phase.

- - - END - - -

03-01-26

01 33 23 - 1

SECTION 01 33 23

SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES

PART 1 – GENERAL

1.1 DESCRIPTION

A. This specification defines the general requirements and procedures for submittals. A submittal is information submitted for VA review to establish compliance with the contract documents.

B. Detailed submittal requirements are found in the technical sections of the contract specifications.

The Contracting Officer may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective technical specifications at no additional cost to the government.

C. VA approval of a submittal does not relieve the Contractor of the responsibility for any error which may exist. The Contractor is responsible for fully complying with all contract requirements and the satisfactory construction of all work, including the need to check, confirm, and coordinate the work of all subcontractors for the project. Non-compliant material incorporated in the work will be removed and replaced at the Contractor’s expense.

1.2 DEFINITIONS

A. Preconstruction Submittals: Submittals which are required prior to issuing contract notice to proceed or start construction. For example, Certificates of insurance; Surety bonds; Site-specific safety plan;

Construction progress schedule; Schedule of values; Submittal register; List of proposed subcontractors.

B. Shop Drawings: Drawings, diagrams, and schedules specifically prepared to illustrate some portion of the work. Drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be integrated and coordinated.

C. Product Data: Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions, and brochures, which describe and illustrate size, physical appearance, and other characteristics of materials, systems, or equipment for some portion of the work. Samples of warranty language when the contract requires extended product warranties.

D. Samples: Physical examples of materials, equipment, or workmanship that illustrate functional and aesthetic characteristics of a material or product and establish standards by which the work can be judged. Color samples from the manufacturer's standard line (or custom color samples if specified) to be used in selecting or approving colors for the project. Field samples and mock-ups are constructed to establish standards by which the ensuing work can be judged.

E. Design Data: Calculations, mix designs, analyses, or other data pertaining to a part of work.

01 33 23 - 2

F. Test Reports: Report which includes findings of a test required to be performed by the Contractor on an actual portion of the work. Report which includes finding of a test made at the job site or on sample taken from the job site, on portion of work during or after installation.

G. Certificates: Document required of Contractor, or of a manufacturer, supplier, installer, or subcontractor through Contractor. The purpose is to document procedures, acceptability of methods, or personnel qualifications for a portion of the work.

H. Manufacturer's Instructions: Pre-printed material describing installation of a product, system, or material, including special notices and MSDS concerning impedances, hazards, and safety precautions.

I. Manufacturer's Field Reports: Documentation of the testing and verification actions taken by manufacturer's representative at the job site on a portion of the work, during or after installation, to confirm compliance with manufacturer's standards or instructions. The documentation must indicate whether the material, product, or system has passed or failed the test.

J. Operation and Maintenance Data: Manufacturer data that is required to operate, maintain, troubleshoot, and repair equipment, including manufacturer's help, parts list, and product line documentation. This data shall be incorporated in an operations and maintenance manual.

K. Closeout Submittals: Documentation necessary to properly close out a construction contract. For example, Record Drawings and as-built drawings. Also, submittal requirements are necessary to properly close out a phase of construction on a multi-phase contract.

1.5 SUBMITTAL PREPARATION

A. Each submittal is to be complete and in sufficient detail to allow ready determination of compliance with contract requirements.

B. Collect required data for each specific material, product, unit of work, or system into a single submittal. Prominently mark choices, options, and portions applicable to the submittal. Partial submittals will not be accepted for expedition of construction effort. Submittal will be returned without review if incomplete.

C. If available product data is incomplete, provide Contractor-prepared documentation to supplement product data and satisfy submittal requirements.

D. All irrelevant or unnecessary data shall be removed from the submittal to facilitate accuracy and timely processing. Submittals that contain the excessive amount of irrelevant or unnecessary data will be returned without review.

E. Provide a transmittal form for each submittal with the following information:

1. Project title, location and number.

2. Construction contract number.

01 33 23 - 3

3. Date of the drawings and revisions.

4. Name, address, and telephone number of subcontractors, supplier, manufacturer, and any other subcontractor associated with the submittal.

5. List paragraph number of the specification section and sheet number of the contract drawings by which the submittal is required.

6. When a resubmission, add alphabetic suffix on submittal description. For example, submittal

18 would become 18A, to indicate resubmission.

7. Product identification and location in project.

F. The Contractor is responsible for reviewing and certifying that all submittals are in compliance with contract requirements before submitting for VA review. Proposed deviations from the contract requirements are to be clearly identified. All deviations submitted must include a side-by-side comparison of item being proposed against item specified. Failure to point out deviations will result in the VA requiring removal and replacement of such work at the Contractor's expense.

G. Stamp, sign, and date each submittal transmittal form indicating action taken.

H. Stamp used by the Contractor on the submittal transmittal form to certify that the submittal meets contract requirements is to be similar to the following:

1.6 SUBMITTAL FORMAT AND TRANSMISSION

A. Provide submittals in electronic format, with the exception of material samples. Use PDF as the electronic format, unless otherwise specified or directed by the Contracting Officer.

1.8 OPERATION AND MAINTENANCE DATA

A. Submit data specified for a given item within 30 calendar days after the item is delivered to the contract site.

B. In the event the Contractor fails to deliver O&M Data within the time limits specified, the Contracting

Officer may withhold from progress payments 50 percent of the price of the item with which such

O&M Data are applicable.

1.9 TEST REPORTS

COR may require specific tests after work has been installed or completed which could require contractors to repair test area at no additional cost to contract.

1.10 VA REVIEW OF SUBMITTALS AND RFIS

A. The VA will review all submittals for compliance with the technical requirements of the contract documents. The Architect-Engineer for this project will assist the VA in reviewing all submittals and

01 33 23 - 4 determining contractual compliance. Review will be only for conformance with the applicable codes, standards and contract requirements.

B. Period of review for submittals begins when the VA COR receives submittal from the Contractor.

C. Period of review for each resubmittal is the same as for initial submittal.

D. VA review period is 15 business days for submittals.

E. VA review period is 10 business days for RFIs.

F. The VA will return submittals to the Contractor with the following notations:

1. "Approved": authorizes the Contractor to proceed with the work covered.

2. "Approved as noted": authorizes the Contractor to proceed with the work covered provided the

Contractor incorporates the noted comments and makes the noted corrections.

3. "Disapproved, revise and resubmit": indicates noncompliance with the contract requirements or that submittal is incomplete. Resubmit with appropriate changes and corrections. No work shall proceed for this item until resubmittal is approved.

4. "Not reviewed": indicates submittal does not have evidence of being reviewed and approved by

Contractor or is not complete. A submittal marked "not reviewed" will be returned with an explanation of the reason it is not reviewed. Resubmit submittals after taking appropriate action.

1.11 APPROVED SUBMITTALS

A. The VA approval of submittals is not to be construed as a complete check, and indicates only that the general method of construction, materials, detailing, and other information are satisfactory.

B. VA approval of a submittal does not relieve the Contractor of the responsibility for any error which may exist. The Contractor is responsible for fully complying with all contract requirements and the satisfactory construction of all work, including the need to check, confirm, and coordinate the work of all subcontractors for the project. Non-compliant material incorporated in the work will be removed and replaced at the Contractor’s expense.

C. After submittals have been approved, no resubmittal for the purpose of substituting materials or equipment will be considered unless accompanied by an explanation of why a substitution is necessary.

D. Retain a copy of all approved submittals at project site, including approved samples.

1.12 WITHHOLDING OF PAYMENT

A. Payment for materials incorporated in the work will not be made if required approvals have not been obtained.

01 35 26 - 1

SECTION 01 35 26

SAFETY REQUIREMENTS

1.1 APPLICABLE PUBLICATIONS:

A. Latest publications listed below form part of this Article to extent referenced. Publications are referenced in text by basic designations only.

B. National Fire Protection Association (NFPA):

70-2020 .............................. National Electrical Code

70E-2018 ............................ Standard for Electrical Safety in the Workplace

C. The Joint Commission (TJC)

TJC Manual ......................... Comprehensive Accreditation and Certification Manual

D. U.S. Occupational Safety and Health Administration (OSHA):

29 CFR 1910 ....................... Safety and Health Regulations for General Industry

29 CFR 1926 ....................... Safety and Health Regulations for Construction Industry

1.2 DEFINITIONS:

A. OSHA “Competent Person” (CP). One who is capable of identifying existing and predictable hazards in the surroundings and working conditions which are unsanitary, hazardous or dangerous to employees, and who has the authorization to take prompt corrective measures to eliminate them (see 29 CFR 1926.32(f)).

B. Competent Person, Cranes and Rigging.

The CP, Cranes and Rigging, as defined in EM 385-1-1 Appendix Q, is a person meeting the competent person, who has been designated in writing to be responsible for the immediate supervision, implementation and monitoring of the Crane and Rigging Program, who through training, knowledge and experience in crane and rigging is capable of identifying, evaluating and addressing existing and potential hazards and, who has the authority to take prompt corrective measures regarding such hazards.

C. Competent Person, Fall Protection

The CP, Fall Protection, is a person meeting the competent person requirements as defined in

EM 385-1-1 Appendix Q and in accordance with ASSE/SAFE Z359.0, who has been designated in

01 35 26 - 2 writing by the employer to be responsible for immediate supervising, implementing and monitoring of the fall protection program, who through training, knowledge and experience in fall protection and rescue systems and equipment, is capable of identifying, evaluating and addressing existing and potential fall hazards and, who has the authority to take prompt corrective measures with regard to such hazards.

D. High Risk Activities

High Risk Activities are activities that involve work at heights, crane and rigging, excavations and trenching, scaffolding, electrical work, and confined space entry.

E. "Qualified Person" means one who, by possession of a recognized degree, certificate, or professional standing, or who by extensive knowledge, training and experience, has successfully demonstrated his ability to solve or resolve problems relating to the subject matter, the work, or the project.

F. High Visibility Accident. Any mishap which may generate publicity or high visibility.

G. Mishap: Mishap in this specification is defined according to the EM 385-1-1. A mishap is any unplanned, undesired event that occurs during the course of work being performed. This includes accidents, incidents, and near misses.

H. Mishap Criticality Categories

1. No impact/Near-Miss – near miss incidents that shall be investigated and reported to the VA within 24 hours.

2. Minor incident/impact – incidents that require first aid or result in minor equipment damage

(less than $5000). These incidents must be investigated and reported to the VA within 24 hours.

3. Moderate incident/impact – Any work-related injury or illness that results in any of the following. These incidents must be investigated and are required to be reported to the VA within 2 hours.

a. Days away from work (any time lost after day of injury/illness onset).

b. Restricted work.

c. Transfer to another job.

01 35 26 - 3

d. Medical treatment is beyond first aid.

e. Loss of consciousness.

f. A significant injury or illness diagnosed by a physician or other licensed health care professional, even if it did not result in (1) through (5) above or,

g. any incident that leads to major equipment damage (greater than $5000).

4. Major incident/impact – Any mishap that leads to fatalities, hospitalizations, amputations, and losses of an eye as a result of contractors’ activities. Or any incident which leads to major property damage (greater than $20,000) and/or may generate publicity or high visibility. These incidents must be investigated and are required to be reported to the VA as soon as practical, but not later than 2 hours after the incident.

E. Load Handling Equipment (LHE)

LHE is a term used to describe cranes, hoists and all other hoisting equipment (hoisting equipment means equipment, including crane, derricks, hoists and power operated equipment used with rigging to raise, lower or horizontally move a load).

F. Medical Treatment. Treatment administered by a physician or by registered professional personnel under the standing orders of a physician. Medical treatment does not include first aid treatment even through provided by physician or registered personnel.

1.3 SUBMITTAL REQUIRMENTS:

A. Government approval or concurrence is required for submittals with a "G" designation; submittals not having a "G" designation are submitted for information only.

B. Preconstruction Submittals

1. Accident Prevention Plan (APP); G

C. Reports

1. Monthly Contractor Health Safety and Environmental (HS&E) Performance Report; G

2. Notifications and Reports;

3. Mishap Reports;

4. Near-Miss Reports;

01 35 26 - 4

D. Work Plans

1. Standard Lift Plan; G

3. Activity Hazard Analysis (AHA); G

5. Hot Work Permit

E. Certificates

1. Contractor Safety Self-Evaluation Checklist

2. Crane Operators/Riggers Certifications; G

3. Certificate of Compliance

4. Mobile Cranes Inspection Certificate

5. License Certificates

6. Machinery & Mechanized Equipment Certification Form

1.4 REGULATORY REQUIREMENTS:

A. In addition to the detailed requirements included in the provisions of this contract, comply with 29

CFR 1926, comply with 29 CFR 1910 as incorporated by reference within 29 CFR 1926, and all applicable federal, state, and local laws, ordinances, criteria, rules and regulations. Submit matters of interpretation of standards for resolution before starting work. Where the requirements of this specification, applicable laws, criteria, ordinances, regulations, and referenced documents vary, the most stringent requirements govern except with specific approval and acceptance by the Resident

Engineer or Contracting Officer Representative.

1.5 ACCIDENT PREVENTION PLAN (APP):

A. The APP (aka Construction Safety & Health Plan) shall interface with the Contractor's overall safety and health program. Include any portions of the Contractor's overall safety and health program referenced in the APP in the applicable APP element and ensure it is site-specific. The Government considers the Prime Contractor to be the "controlling authority" for all worksite safety and health of each subcontractor(s). Contractors are responsible for informing their subcontractors of the safety provisions under the terms of the contract and the penalties for noncompliance, coordinating the work to prevent one craft from interfering with or creating hazardous working conditions for other

01 35 26 - 5 crafts, and inspecting subcontractor operations to ensure that Mishap prevention responsibilities are being carried out.

B. The APP shall be prepared as follows:

1. Written in English by a qualified person who is employed by the Prime Contractor articulating the specific work and hazards pertaining to the contract. Specifically articulating the safety requirements found within these VA contract safety specifications and the latest version of the

United States Army Corps of Engineers – Safety and Occupational Health (SOH) Requirements -

EM 385-1-1 Manual.

2. Address both the Prime Contractors and the subcontractors work operations.

3. State measures to be taken to control hazards associated with materials, services, or equipment provided by suppliers.

4. Address all the elements/sub-elements and in order as follows:

a. SIGNATURE SHEET. Title, signature, and phone number of the following:

1) Plan preparer (Qualified Person such as corporate safety staff person or contracted

Certified Safety Professional with construction safety experience);

2) Plan approver (company/corporate officers authorized to obligate the company);

3) Plan concurrence (e.g., Chief of Operations, Corporate Chief of Safety, Corporate

Industrial Hygienist, project manager or superintendent, project safety professional).

Provide concurrence of other applicable corporate and project personnel (Contractor).

b. BACKGROUND INFORMATION. List the following:

1) Contractor;

2) Contract number;

3) Project name;

4) Brief project description, description of work to be performed, and location; phases of work anticipated (these will require an AHA).

01 35 26 - 6

c. STATEMENT OF SAFETY AND HEALTH POLICY. Provide a copy of current corporate/company Safety and Health Policy Statement, detailing commitment to providing a safe and healthful workplace for all employees. The Contractor’s written safety program goals, objectives, and accident experience goals for this contract should be provided. The

Statement of Safety and Health Policy must be signed by a company executive.

d. RESPONSIBILITIES AND LINES OF AUTHORITIES. Provide the following:

1) A statement of the employer’s ultimate responsibility for the implementation of his SOH program;