Attachment_C_Full_Proposal_Guidance_Planning_Purposes.docx

For Planning Purposes Only MMoMA Full Proposal Package Guidance

1. Overview:

Below is the Full Proposal Package general guidance for planning purposes only. In the event the instructions in this guidance deviate or conflict from the Invitation to Submit a Full Proposal for MMoMA, the instructions in the invitation will take precedence. Note: The full proposal evaluation criteria will remain unchanged in the invitation to submit a full proposal and will be provided in writing to all abstract submitters deemed selectable as part of their invitation package. This Attachment is provided for informational and subject to administrative/technical updates.

2. Full Proposal Submission Guidelines Proposers requesting Procurement Contracts or Other Transaction Agreements must submit proposals through the Broad Agency Announcement Tool (visit Proposer Instructions: General Terms and Conditions for instructions). Note: This is the same submission portal used for abstract submission. For proposers requesting a Cooperative Agreement, proposals must be submitted through Grants.gov (visit Proposer Instructions: Grants/Cooperative Agreements for instructions).

3. Full Proposal Package Instructions & Process Once abstract review is completed, the proposers for selected abstracts will be sent an invitation to submit a Full Proposal package, in which the proposers will be asked to provide further details on their proposed solution. The Full Proposal content and format (to include templates, submittal instructions for Full Proposals, evaluation criteria) will be provided in the invitation to submit a Full Proposal. The draft attachments are provided below.

· Attachments D, E, F, and G contain specific instructions and templates and constitute a full proposal submission for proposers requesting a Procurement Contract or Other Transaction Agreement.

· Attachments D, E, and G contain specific instructions and templates and constitute a full proposal submission for proposers requesting a Cooperative Agreement. Proposers requesting a Cooperative Agreement must also complete the SF424 (R&R) Budget form through Grants.gov.

4. Full Proposal Package Evaluation and Selection

a. Proposal Evaluation Proposals will be evaluated using the following criteria listed in descending order of importance. Overall Scientific and Technical Merit; Cost and Schedule Realism; and Proposer’s Capabilities or Related Experience.

· Overall Scientific and Technical Merit: The proposed technical approach is innovative, feasible, achievable, and complete. Detailed technical rationale is provided delineating why the proposed approach can achieve the program goals and metrics. Task descriptions and associated technical elements provided are complete and logically sequenced, with all proposed deliverables clearly defined so the final outcome of the award’s work achieves the goal. The proposal identifies major technical risks, and planned mitigation efforts are clearly defined and feasible.

· Potential Contribution and Relevance to the DARPA Mission: The potential contributions of the proposed effort bolster the national security technology base and support DARPA’s mission to make pivotal early technology investments that create or prevent technological surprise. The proposed intellectual property restrictions (if any) will not significantly impact the Government’s ability to transition the technology.

· Cost and Schedule Realism: The proposed costs and schedule are realistic for the technical and management approach and accurately reflect the technical goals and objectives of the solicitation. All proposed labor, material, and travel costs are necessary to achieve the program metrics, are consistent with the proposer's SOW, and reflect a sufficient understanding of the costs and level of effort needed to successfully accomplish the proposed technical approach. The costs for the prime proposer and proposed subawardees are substantiated by the details provided in the proposal (e.g., the type and number of labor hours proposed per task, the types and quantities of materials, equipment and fabrication costs, travel, and any other applicable costs and the basis for the estimates). It is expected that the effort will leverage all available, relevant, prior research to obtain the maximum benefit from the available funding. For proposals containing cost share, the proposer has provided sufficient rationale regarding the appropriateness of the cost share arrangement, relative to the objectives of the proposed solution (e.g., high likelihood of commercial application, etc.). The proposed schedule aggressively pursues performance metrics in an efficient time frame that accurately accounts for the anticipated workload. The proposed schedule identifies and mitigates any potential schedule risk.

· Proposer’s Capabilities or Related Experience: The proposer's prior experience in similar efforts clearly demonstrates an ability to deliver products that meet the proposed technical performance within the proposed budget and schedule. The proposed team has the expertise to manage the cost and schedule. Similar efforts completed/ongoing by the proposer in this area are fully described including identification of other Government sponsors.

b. Review and Selection DARPA’s policy is to ensure impartial, equitable, and comprehensive proposal evaluations based on the evaluation criteria listed above and to select the source (or sources) whose proposal meets the Government's technical, policy, and programmatic goals. DARPA will conduct a review of each conforming Full Proposal. All Full Proposal evaluations will be based solely on the evaluation criteria.

Using the applicable evaluation criteria, the Government will evaluate each Full Proposal in its entirety, documenting the strengths and weaknesses relative to the evaluation criteria. Based on the identified strengths and weaknesses, DARPA will determine whether an Full Proposal is selectable. DARPA will not evaluate individual submissions against each other during the scientific review process, but rather evaluate each individual submission on its own merit to determine how well the proposal meets the criteria stated in this BAA.

DARPA may make an award to a proposer whose Full Proposal is determined to be selectable by the Government, consistent with applicable instructions and evaluation criteria and based on availability of funding. Given the limited funding available, not all proposals considered selectable may be selected for a potential award.

For the purposes of this proposal evaluation process, DARPA defines a “selectable” Full Proposal as follows:

· A selectable Full Proposal is one that the Government has evaluated against the applicable evaluation criteria, and the positive aspects outweigh the negative aspects.

For the purposes of this proposal evaluation process, DARPA defines a “non-selectable” Full Proposal as follows:

· A non-selectable Full Proposal is one the Government has evaluated against the applicable evaluation criteria, and the positive aspects do not outweigh the negative aspects.

5. List of Attachments

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Attachment_D_Proposal_Summary_Slide_Template.pptx HR001126S0013 MMoMA

Source Selection Information – see FAR 2.101 & 3.104

Full Proposal Title Organization Name(s); Technical POC Name(s)

Concept

Strengths of the proposed approach

Weaknesses of the proposed approach

Approach

Performance metrics of the proposed approach

Metric Phase 1 Phase 2

Metric 1 (replace with metric name) Calculated value Proposal pages/section which provides rational and sufficient evidence

Metric 2 (replace with metric name)

Metric 3 (replace with metric name)

Instructions: The proposal should provide detailed technical rationale delineating why the proposed approach may achieve the program goals and metrics. For each metric, please provide the calculated value and the section of the proposal that provides justification. Please note, DARPA understands the approaches are most likely very high risk and is simply looking for first order calculations or basis of evidence.

HR001126S0013 MMoMA

Source Selection Information – see FAR 2.101 & 3.104

Justification of Requested Resources

Category Proposed Rational

Labor (Prime) Proposed number of FTEs Include subcontractors and consultants

Labor (Subcontractors) Proposed number of FTEs Include consultants

Equipment and Materials (Prime and Subcontractors)

Other Costs (Prime and Subcontractors)

Instructions: The proposal should provide rationale on why the proposed resources are required to achieve the proposed goals and metrics. This is focused on requested resources, not total cost.

Value Analysis Questions and Answers (slides 4-5 required only if requesting an Other Transaction)

Question Answer

1. Please provide your understanding of current technology in this space and how it has informed or influenced your proposed technical solution.

2. How does your proposed solution deliver increased capability beyond what is possible today?

3. How would your proposed solution, if successful, enable federal entities to do what they cannot already do, considering these technologies both with and without added reinforcement?

4. How much time and money could the DOD / federal government save when compared to the current state of technology?

5. What future value does this technology offer to the DOD / federal government?

Instructions: DARPA may choose to conduct a Value Analysis on your proposed work. Please review the questions on this and the next slide and answer those questions that best demonstrate the value your efforts will provide to the Government. There is no minimum or maximum requirement for the number of questions, but the answers should collectively be able to thoroughly demonstrate that value that is being provided.

Value Analysis Questions and Answers (slides 4-5 required only if requesting an Other Transaction)

Question Answer

6. What commercial best practices or processes do you plan to instantiate to deliver value to the government?

7. How would your proposed solution, if successful, enable the commercial markets to do what they cannot already do?

8. What future value does this technology offer to the commercial sector?

9. Is your solution disruptive to the market, or does it provide incremental improvements to current practices?

10. Detail the technical risks in your proposal that are to be solved under the DARPA program. How does DARPA engaging in this program accelerate the timeline for value, schedule, technical debt, and transition to commercial or DoD marketplaces?

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Attachment_E_Proposal_Instructions_and_Volume_I_Template__Technical_and_Management.docx HR001126S0013: MMoMA BAA

Proposal Instructions and Volume I Template

Use of this template is mandatory for all proposal submissions to this BAA. Proposals not meeting the format prescribed herein may not be reviewed. This document must include all components described herein and must be submitted in PDF or Microsoft Word formats.

All submissions must be written in English, and all pages shall be formatted for printing on 8-1/2 by 11-inch paper with 1-inch margins and font size no smaller than 12-point. Font sizes of 8 or 10-point may be used for figures, tables, and charts.

Proposers are encouraged to submit concise but descriptive proposals. Specific examples of problems, approaches, or goals are preferred to qualitative generalities. The Government will not consider pages in excess of the page count limitations, as described herein. Proposals with fewer than the maximum number of pages will not be penalized. Additional information not explicitly called for in the Technical and Management Volume must not be submitted with the proposal but may be included as links in the bibliography. Such materials will be considered for the reviewers’ convenience only and not evaluated as part of the proposal.

Technical and Management Volumes shall not exceed a maximum of 20 pages.

Page limit includes:

Page limit does NOT include:

Sections 2-7

Cover Sheet

Technical figures, tables, charts

Official transmittal letter (Section 1)

Table of Contents

Sections 8-15

Resumes (Optional)

References/Bibliography (Optional)

Technical Papers (Optional, no more than 3)

Proposals must be submitted per the instructions outlined herein and received by DARPA no later than the due date and time listed in the Overview Information section. Proposals received after this time and date may not be reviewed.

COVER SHEET

[PRIME ORGANIZATION LOGO]

Proposal Title

Proposer Organization

Type of Organization

Choose all that apply: Large Business, Small Disadvantaged Business, Other Small Business, HBCU, MI, Other Educational, or Other Nonprofit.

Proposer Reference Number, if any

Technical Point of Contact (POC)

Name:

Address:

Telephone:

Email:

Administrative POC

Name:

Address:

Award Instrument Requested

Choose one: Procurement contracts, Cooperative Agreements, or Other Transaction

Place(s) of Performance

Period(s) of Performance

Months

Other Team Members (subawardees and consultants), if any

Technical POC Name:

Organization:

Organization Type:

Total Proposed Cost (by Contractor Fiscal Year)

Year 1: $

Year 2: $

Year 3: $

Year 4: $

Total: $

SAM.gov Unique Entity ID (UEI)[endnoteRef:2] [2: The SAM-generated UEI becomes the official identifier for doing business with the U.S. Government. This replaces DUNS.]

Taxpayer identification number (TIN)[endnoteRef:3] [3: See https://www.irs.gov/individuals/international-taxpayers/taxpayer-identification-numbers-tin for information on requesting a TIN. Note, requests may take from 1 business day to 1 month depending on the method (online, fax, mail).]

Commercial and Government Entity (CAGE) code[endnoteRef:4] [4: A CAGE Code identifies companies doing or wishing to do business with the Federal Government. See BAA Section VI.B.2 for further information.]

Administration Office POC at Defense Contract Management Agency (DCMA)[endnoteRef:5] or Office of Naval Research (ONR)[endnoteRef:6], if known [5: https://pubapp.dcma.mil/CASD/CasdSearch.do.] [6: http://www.onr.navy.mil/Contracts-Grants/Regional-Contacts.aspx.]

Name:

Address:

Audit Office POC at Defense Contract Audit Agency (DCAA)[endnoteRef:7], if known [7: http://www.dcaa.mil/Home/Locator?title=Locator]

Name:

Date Proposal was Prepared

Proposal Validity Period (minimum 120 days)

Table of Contents

1. Official Transmittal Letter 4

2. Proposal Summary 4

3. Goals and Impact 4

4. Technical Plan 4

5. Capabilities 4

6. Statement of Work (SOW) 5

7. Schedule and Milestones 5

8. Management Plan 5

9. Personnel, Qualifications, and Commitments 6

10. Requirements for teams that include Government Entities and/or Federally Funded Research and Development Centers (FFRDCs) 6

11. Organizational Conflict of Interest Affirmations and Disclosure 6

12. Novelty of Proposed Work 7

13. Representations and Certifications 7

14. Intellectual Property (IP) 8

15. Bibliography (Optional) 9

HR001126S0013 Volume I: Technical and Management Proposal Template

Source Selection Sensitive – See FAR 2.101 and FAR 3.104

2 | Page

Official Transmittal Letter

[Attach the official transmittal letter from the prime proposer organization.]

Proposal Summary

[Provide a top-level synopsis of the proposed project, including answers to the following questions:

· What is the proposed work attempting to accomplish or do?

· How is the work performed today (what is the state of the art or practice), and what are the limitations?

· Who will care, and what will be the impact if the work is successful?

· How much will it cost, and how long will it take?

· What is new in your approach, and why do you think it will be successful?

The summary should include a description of the key technical challenges, a concise review of the technologies proposed to overcome these challenges and achieve the project’s goal, and a clear statement of the novelty and uniqueness of the proposed work.]

Goals and Impact

[Describe what you are trying to achieve and the difference it will make (qualitatively and quantitatively) if successful. Describe the innovative aspects of the project in the context of existing capabilities and approaches, clearly delineating the uniqueness and benefits of this project in the context of the state-of-the-art, alternative approaches, and other projects from the past and present. Describe how the proposed project is revolutionary and how it significantly rises above the current state of the art. Describe the deliverables associated with the proposed project and any plans to commercialize the technology, transition it to a customer, or further the work. Discuss the mitigation of any issues related to the sustainment of the technology over its entire lifecycle, assuming the technology transition plan is successful.]

Technical Plan

[Outline and address technical challenges inherent in the approach and possible solutions for overcoming potential problems. Demonstrate a deep understanding of the technical challenges and present a credible (even if risky) plan to achieve the project’s goal. Discuss mitigation of technical risk. Provide appropriate measurable milestones (quantitative if possible) at intermediate stages of the project to demonstrate progress and a plan for achieving the milestones. List Government-furnished materials or data assumed to be available.]

Capabilities

[Describe the organizational experience in the relevant subject area(s), existing intellectual property, or specialized facilities. Discuss any work in closely related research areas and previous accomplishments. Identify other Government solicitation(s) to which this concept has been proposed. If applicable, state whether funding or a positive funding decision has already been received and from which agency.]

Statement of Work (SOW)

[Provide a detailed task breakdown by Contractor Fiscal Year, citing specific tasks and their connection to the interim milestones and metrics, as applicable. Do not include proprietary information.

For each defined task and subtask, provide:

· A general description of the objective.

· A detailed description of the approach to be taken to accomplish each defined task/subtask.

· Identification of any tasks/subtasks that will involve human subjects or animals.

· Identification of any tasks/subtasks that will be performed on campus at a university.

· Identification (by name) of the primary organization (prime contractor, sub-awardee (s), consultant(s)) responsible for task/subtask execution.

· A measurable milestone (e.g., a deliverable, demonstration, or other event/activity that marks task completion).

· A definition of all deliverables (e.g., data, reports, software) to be provided to the Government in support of the proposed tasks/subtasks.

· Identification of the proposed classification for each task/subtask.

· For all tasks and subtasks proposed to be unclassified, identify if the task/subtask is proposed as fundamental research or controlled unclassified information (CUI).

· Provide a short explanation for why each task/subtask should be categorized as fundamental research or CUI.]

Schedule and Milestones

[Provide a detailed schedule showing tasks (task name, duration, work breakdown structure element as applicable, performing organization), milestones, and the interrelationships among tasks. The task structure must be consistent with that in the SOW. Measurable milestones should be clearly articulated and defined in time relative to the start of the project.]

Management Plan

[Provide a summary of the proposed team, including any subawardees/consultants and key personnel who will be executing the work. Identify a principal investigator (PI) for the project. Provide a clear description of the team’s organization, including an organization chart that illustrates, as applicable, the relationship of team members, unique capabilities of team members, task responsibilities of team members, teaming strategy among the team members, and key personnel with the amount of effort to be expended by each person during the project. Provide a detailed plan for coordination, including explicit guidelines for interaction among collaborators/subawardees of the proposed project. Include risk management approaches. Describe any formal teaming agreements that are required to execute this project.]

Prime

Individual Name:

Organization:

Non-U.S. Organization: Yes No

Non-U.S. Individual: Yes No

FFRDC: Yes No

Government Entity: Yes No

Subawardees/Consultants

Individual Name:

Organization:

Non-U.S. Organization: Yes No

Non-U.S. Individual: Yes No

FFRDC: Yes No

Government Entity: Yes No

Individual Name:

Organization:

Non-U.S. Organization: Yes No

Non-U.S. Individual: Yes No

FFRDC: Yes No

Government Entity: Yes No

Personnel, Qualifications, and Commitments

[List key personnel (no more than one page per person), showing a concise summary of their qualifications, discussion of previous accomplishments, and work in this or closely related research areas. Indicate the level of effort in terms of hours to be expended by each person during each contract year and other (current and proposed) major sources of support for them and/or commitments of their efforts. DARPA expects all key personnel associated with a proposal to make substantial time commitment to the proposed activity, and the proposal will be evaluated accordingly. It is DARPA’s intention to put key personnel conditions into the awards, so proposers should not propose personnel that are not anticipated to execute the work.]

Requirements for teams that include Government Entities and/or Federally Funded Research and Development Centers (FFRDCs)

Are any of the team member organizations (prime or subawardee) a Government entity or FFRDC? No Yes [If yes, provide the information outlined below.]

a. Proof of Eligibility to Propose

[Provide documentation citing the specific authority that establishes the applicable team member’s eligibility to propose to Government solicitations; include: (1) statutory authority; (2) contractual authority; (3) supporting regulatory guidance; and (4) evidence of agency approval for applicable team member participation. For FFRDCs, this documentation must be in the form of a letter on official letterhead from their sponsoring organization and must also include a statement of compliance with the terms and conditions of the associated FFRDC sponsor agreement, as applicable.]

b. Statement of Unique Capability

[Provide a statement that demonstrates the work to be performed by the Government entity or FFRDC team member is not otherwise available from the private sector.]

Organizational Conflict of Interest Affirmations and Disclosure

[In accordance with the requirements of the BAA, provide the following information.]

a. Are any of the proposed individual team members or their respective organizations (whether prime or subawardee or consultant) currently providing SETA, A&AS or similar support to DARPA? No Yes

b. Did any of the proposed individual team members or their respective organizations (whether prime or subawardee or consultant) provide SETA, A&AS or similar support to DARPA within one calendar year of this proposal submission? No Yes

[If you answered “Yes” to 8.a OR 8.b, provide the following information for each applicable team member:

· The name of the DARPA office receiving the support;

· The prime contract number;

· Identification of proposed team member (subawardee, consultant) providing the support; and

· An OCI mitigation plan in accordance with FAR 9.5.]

c. Are there any other potential Organizational Conflicts of Interest involving any of the proposed individual team members or their respective organizations (whether prime or subawardee or consultant)? No Yes [If yes, provide the following information for each applicable team member:

· Identification of applicable team member; and

· An OCI mitigation plan in accordance with FAR 9.5.]

Novelty of Proposed Work

[Has the proposed work been submitted to any other Government solicitation?

No Yes [If yes, provide the following information]

· Solicitation number ________________________

· Agency _________________________

· Proposed work has already received funding or a positive funding decision.

No Yes Decision pending]

Representations and Certifications

· For proposers requesting procurement contracts, please download, complete, and submit within this volume “Procurement Contracts Reps and Certs 2024-01-25 Fillable Template” available at the following link: Procurement Contracts

· For proposers requesting Other Transactions, please download, complete, and submit within this volume “2-SAMPLE OT certifications” available at the following link:

· For proposers requesting Cooperative Agreements, please download, complete, and submit within this volume “Cooperative Agreement Grants - Certifications” available at the following link: Proposer Instructions: Grants/Cooperative Agreements

Intellectual Property (IP)

Please provide the following information, as applicable. Note: The Government will assume unlimited rights to all IP not explicitly identified as restricted in the proposal.

a. Technical Data and Computer Software

Are you asserting any IP restrictions on any technical data or non-commercial computer software that will be delivered to the Government? No Yes

[If yes, list all proprietary claims to results, prototypes, deliverables or systems supporting and/or necessary for the use of the proposed research, results, prototypes and/or deliverables. Provide a short summary for each item asserted with less than unlimited rights that describes the nature of the restriction and the intended use of the intellectual property in the conduct of the proposed research. Use the following format for these lists.]

NONCOMMERCIAL

Technical Data and/or Computer Software To be Delivered with Restrictions

Summary of Intended Use in the Conduct of the Research

Basis for Assertion

Asserted Rights Category

Name of Person Asserting Restrictions

Are you proposing any commercial software that will be delivered to the Government? No Yes

[If yes, please provide licensing terms.]

COMMERCIAL

Technical Data and/or Computer Software To be Delivered with Restrictions

Summary of Intended Use in the Conduct of the Research

Basis for Assertion

Asserted Rights Category

Name of Person Asserting Restrictions

b. Patents

Does the proposed effort involve using patented inventions that are owned by or assigned to the proposing organization or individual? No Yes [If yes, provide documentation proving ownership or possession of appropriate licensing rights to all patented inventions to be used for the proposed project. If a patent application has been filed for an invention, but it includes proprietary information and is not publicly available, provide documentation that includes: the patent number, inventor name(s), assignee names (if any), filing date, filing date of any related provisional application, and summary of the patent title, with either: (1) a representation of invention ownership; or (2) proof of possession of appropriate licensing rights in the invention (i.e., an agreement from the owner of the patent granting license to the proposer).]

Bibliography (Optional)

[A brief (no more than 5 pages) bibliography may be provided with links to relevant papers, references, reports, etc.] image3.emf

Attachment_F_Proposal_Instructions_and_Volume_II_Template__Cost.docx HR001126S0013 Volume 2: Cost Volume Template

Source Selection Information – See FAR 2.101 and 3.104

HR001126S0013: MMoMA BAA

Cost Proposal Instructions and Volume II Template

The Cost Volume must address the full program (base + options) and must include all components described herein. No page limit is specified for the Cost Volume. Information incorporated into the Cost Volume that is not related to cost will not be considered.

Full proposals requesting a Procurement Contract or Other Transaction (OT) must use this form. Proposers requesting a Cooperative Agreement should not complete this form but must complete the SF424 (R&R) Budget form through Grants.gov (instructions here: Proposer Instructions: Grants/Cooperative Agreements).

All proposers must also use Attachment G (DARPA Cost Proposal Spreadsheet) regardless of requested award type.

All pages shall be formatted for printing on 8-1/2 by 11-inch paper with 1-inch margins and font size no smaller than 11-point. Font sizes of 8 or 10-point may be used for figures, tables, and charts. Submissions must be written in English. The Cost Volume must be in PDF or Microsoft Word formats. Spreadsheet files must be included as a separate file in the full proposal package.

The Government requires that proposers use the provided Attachment G: DARPA Cost Proposal Spreadsheet in the development of their cost proposals. All tabs and tables in the cost proposal spreadsheet should be developed in an editable format with calculation formulas intact to allow traceability of the cost proposal. This cost proposal spreadsheet must be used by the prime organization and all subcontractors. In addition to using the cost proposal spreadsheet, the cost proposal still must include all other items required in this announcement that are not covered by the editable spreadsheet. Using the provided cost proposal spreadsheet will assist the Government in a rapid analysis of your proposed costs and, if your proposal is selected for award, speed up the negotiation and award execution process.

Costs must be traceable between the prime proposer and all subawardees/consultants, as well as between the cost volume and the SOW. This includes ensuring a consistent task structure across all proposal documents. For example, if the Statement of Work shows a task 1.1, then the cost proposal spreadsheet should show a task or a tab 1.1 and an explicit cost for that task. Cost information must be provided in sufficient detail to substantiate the proposed prices.

The prime proposer is responsible for the compilation and submission of all non-proprietary subawardee cost proposals. Proposal submissions will not be considered complete until the Government has received all subawardee cost proposals.

HR001126S0013 Volume 2: Cost Volume Template

Source Selection Information – See FAR 2.101 and 3.104

Proprietary subawardee cost proposals may be included as part of the Cost Volume or emailed separately by the subawardee to the email address listed in the Overview Information section of the BAA. Email messages must include “Subawardee Cost Proposal” in the subject line and identify the principal investigator, prime proposer organization, and proposal title in the body of the message.

HR0011XXS00XX Volume 2 1

2 | Page

COVER SHEET

[PRIME ORGANIZATION LOGO]

Proposal Title

Proposer Organization

Type of Organization

Choose all that apply: Large Business, Small Disadvantaged Business, Other Small Business, HBCU, MI, Other Educational, or Other Nonprofit.

Proposer Reference Number, if any

Technical Point of Contact (POC)

Name:

Address:

Administrative POC

Name:

Address:

Award Instrument Requested

Choose one: Procurement contract, Cooperative Agreement, or Other Transaction.

Place(s) of Performance

Period(s) of Performance

Months

Other Team Members (subawardees and consultants), if any

Technical POC Name:

Organization:

Organization Type:

Total Proposed Cost (by Contractor Fiscal Year)

Year 1: $

Year 2: $

Year 3: $

Year 4: $

Total: $

SAM.gov Unique Entity ID (UEI)[endnoteRef:1] [1: The SAM-generated UEI becomes the official identifier for doing business with the U.S. Government. This replaces DUNS.]

Taxpayer identification number (TIN)[endnoteRef:2] [2: See https://www.irs.gov/individuals/international-taxpayers/taxpayer-identification-numbers-tin for information on requesting a TIN. Note, requests may take from 1 business day to 1 month depending on the method (online, fax, mail).]

Commercial and Government Entity (CAGE) code[endnoteRef:3] [3: A CAGE Code identifies companies doing or wishing to do business with the Federal Government.]

Administration Office POC at Defense Contract Management Agency (DCMA)[endnoteRef:4] or Office of Naval Research (ONR)[endnoteRef:5], if known [4: https://pubapp.dcma.mil/CASD/CasdSearch.do.] [5: http://www.onr.navy.mil/Contracts-Grants/Regional-Contacts.aspx.]

Name:

Audit Office POC at Defense Contract Audit Agency (DCAA)[endnoteRef:6], if known [6: http://www.dcaa.mil/Home/Locator?title=Locator]

Name:

Date Proposal was Prepared

Proposal Validity Period (minimum 120 days)

Table of Contents

Cost Summary 3

Cost Details 3

1. Direct Labor 3

2. Indirect Costs 3

3. Materials 3

4. Equipment Purchases 3

5. Travel 3

6. Other Direct Costs (ODCs) 4

7. Cost Sharing 4

8. Consultant Costs 4

9. Subawardee Costs 4

10. Rate Agreements 4

11. Requirements for proposers requesting a procurement contract 4

12. Requirements for proposers requesting an Other Transaction for Prototypes 5

Cost Summary

[Provide the following cost summary information:

· Cost Summary by Phase:

· Provide total effort cost by phase (or by base effort and options) and by contractor fiscal year. Costs must be broken down by major cost items to include labor costs, materials, travel, consultants, subawards, other direct charges (ODCs), indirect costs (overhead, fringe, general and administrative (G&A)), and any proposed fee for the project. Proposers are required to use Attachment G: DARPA Cost Proposal Spreadsheet to provide the detailed cost summaries for each phase (or base effort and any proposed options) by contractor fiscal year.

Cost Details

[Provide the cost details broken down by the following. Include supporting documentation describing the method used to estimate costs:

· Phase

· Contractor fiscal year

· Month

· Statement of work task]

1. Direct Labor

[Provide individual labor categories or persons with associated labor hours and direct labor rates. In addition, in order to assess the cost realism of each task and subtask, each task and subtask should include all proposed labor categories with associated labor hours proposed.]

2. Indirect Costs

[Identify all indirect cost rates (Fringe Benefits, Overhead, G&A, Facilities Cost of Money, etc.) and the basis for each.]

3. Materials

[Provide an itemized list of all proposed materials, including quantities, unit prices, proposed vendors (if known), and the basis of estimate (e.g., quotes, prior purchases, catalog price lists, etc.). Any item that exceeds $5,000 must be supported with backup documentation, such as a copy of catalog price lists or quotes prior to purchase.]

4. Equipment Purchases

[Provide an itemized list of all proposed equipment, including quantities, unit prices, proposed vendors (if known), and the basis of estimate (e.g., quotes, prior purchases, catalog price lists, etc.). Any item that exceeds $5,000 must be supported with backup documentation, such as a copy of catalog price lists or quotes prior to purchase. Include any requests for Government-furnished equipment or information with cost estimates and delivery dates.]

5. Travel

[Provide the purpose of the trip, number of trips, number of days per trip, departure and arrival destinations, number of people, etc.]

6. Other Direct Costs (ODCs)

[Provide an itemized breakdown with costs. Backup documentation must be submitted to support proposed costs. An explanation of any estimating factors, including their derivation and application, must be provided.]

7. Cost Sharing

[Provide the source, nature, and amount of any industry cost-sharing.]

8. Consultant Costs

[Provide a copy of all consultants’ proposed SOWs as well as signed consultant agreements or other documents that verify the proposed loaded daily / hourly rate, hours, and any other proposed consultant costs (e.g., travel).]

9. Subawardee Costs

[For each proposed subawardee, provide the information requested above in Sections 1-7. All documentation must be prepared at the same level of detail as that required of the prime proposer.

Provide the following for all proposed subawardees, as applicable:

· A copy of the proposed SOW as well as any documents that verify the proposed loaded daily / hourly rate, hours, and any other proposed costs (e.g., travel).

· Interdivisional work transfer agreements or evidence of similar arrangements.

· A cost or price reasonableness analysis of proposed subawardee prices as defined in FAR 15.404-3. Such analysis shall indicate the extent to which the prime contractor has negotiated subcontract prices.]

10. Rate Agreements

[Provide any available approved rate information or other documentation that may assist in expediting negotiations (e.g., Forward Pricing Rate Agreement, Department of Health and Human Services (DHHS), or Office of Naval Research (ONR) rate agreements).]

11. Requirements for proposers requesting a procurement contract

· Certified Cost or Pricing Data

Per FAR 15.403-4, certified cost or pricing data shall be required if the proposer is seeking a procurement contract award per the referenced threshold unless the proposer requests and is granted an exception from the requirement to submit cost or pricing data. Certified cost or pricing data” are not required if the proposer proposes an award instrument other than a procurement contract (e.g., a grant, cooperative agreement, or other transaction.)

· Small Business Subcontracting Plan

Pursuant to Section 8(d) of the Small Business Act (15 U.S.C. § 637(d)) and FAR 19.702(a)(1), each proposer who submits a contract proposal and includes subcontractors might be required to submit a subcontracting plan with their proposal. The plan format is outlined in FAR 19.704.

· Approved Cost Accounting System Documentation

Proposers that do not have a Cost Accounting Standards (CAS) compliant cost accounting system that has been reviewed/approved by DCAA and considered adequate for determining accurate costs that are negotiating a cost-type procurement contract must complete an SF 1408. For more information about the CAS review process, see https://www.dcaa.mil/Checklists-Tools/Pre-award-Accounting-System-Adequacy-Checklist/. To facilitate this process, proposers should complete the SF 1408 found at http://www.gsa.gov/portal/forms/download/115778 and submit the completed form with the proposal.

12. Requirements for proposers requesting an Other Transaction for Prototypes

[Provide the following information where applicable.

Proposers must indicate whether they qualify as a nontraditional Defense contractor,[endnoteRef:7] have teamed with a nontraditional Defense contractor, or are providing a one-third cost share for this effort. Provide information to support the claims. [7: For definitions and information on Other Transaction agreements see http://www.darpa.mil/work-with-us/contract-management#OtherTransactions.]

Provide a detailed list of milestones, including description, completion criteria, due date, and payment/funding schedule (to include, if cost share is proposed, contractor and Government share amounts). Milestones must relate directly to the accomplishment of technical metrics as defined in the solicitation and/or the proposal. While agreement type (fixed price or expenditure-based) will be subject to negotiation, the use of fixed price milestones with a payment/funding schedule is preferred. Proprietary information must not be included as part of the milestones.] image4.emf

Attachment G DARPA Cost Proposal Spreadsheet.xlsx Total Amount

DARPA Streamlined Cost Proposal Spreadsheet SEPT 2025- See Detailed Instructions Below Cost Information and User Guide on Last Tab

Highlighted cell color corresponds to notes below (some cells also have notes for additional guidance)

**All calculations in cells must have a traceable formula**

Proposer Name:

Prime or Subcontractor (dropdown): (Fill-in)

CAGE CODE: (Note 2) (Note 2)

Base Phase 1 (CFY2X MM/YY to MM/YY) Base Phase 1 (CFY2X MM/YY to MM/YY) (Option) Phase 2 (CFY2X MM/YY to MM/YY) (Option) Phase 2 (CFY2X MM/YY to MM/YY) Total

Direct Labor (DL) Enter Project PoP as "MM/YY to MM/YY" Enter Project PoP as "MM/YY to MM/YY" X-Months wade.wargo: Indicate the actual number of total months for the Base and Options.

Proposer's Labor Category (Note 1) DARPA Labor Category (Note 1) Name (Last, First) Hours Direct Rate Direct Cost Fringe Benefits Rate Fringe Benefits Cost tc={90A6E888-1A75-4266-98F9-4B8314C515C6}: [Threaded comment]

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Comment:

Insert formulas in Column as appropriate. See Note 3 Overhead Rate Overhead Cost tc={37D6EDB9-9504-49E9-B8D5-667BE466E0CD}: [Threaded comment]

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Comment:

Insert formulas in Column as appropriate. See Note 3 Burdened Labor $ Hours Direct Rate Direct Cost Fringe Benefits Rate Fringe Benefits Cost tc={274927CE-D48C-4461-ACC5-6763DC3F958C}: [Threaded comment]

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Comment:

Insert formulas in Column as appropriate. See Note 3 Overhead Rate Overhead Cost Burdened Labor $ Hours Direct Rate Direct Cost Fringe Benefits Rate Fringe Benefits Cost tc={E374389D-2B3C-4089-B85A-FEBDFFCA2F7F}: [Threaded comment]

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Comment:

Insert formulas in Column as appropriate. See Note 3 Overhead Rate Overhead Cost Burdened Labor $ Hours Direct Rate Direct Cost Fringe Benefits Rate Fringe Benefits Cost tc={68F51A89-1F22-4FE7-9CD3-A891344E3A10}: [Threaded comment]

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Comment:

Insert formulas in Column as appropriate. See Note 3 Overhead Rate Overhead Cost Burdened Labor $ Hours Subtotal

$ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 - 0 $ - 0

$ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 - 0 $ - 0

$ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 - 0 $ - 0

$ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 - 0 $ - 0

$ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 - 0 $ - 0

$ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 - 0 $ - 0

$ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 - 0 $ - 0

$ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 - 0 $ - 0

$ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 - 0 $ - 0

$ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 - 0 $ - 0

$ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 - 0 $ - 0

$ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 - 0 $ - 0

$ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 - 0 $ - 0

ERROR:#REF! ERROR:#REF! ERROR:#REF! $ - 0

Direct Costs: 0.00 $ - 0 $ - 0 0.00 $ - 0 $ - 0 0.00 $ - 0 $ - 0 0.00 $ - 0 $ - 0 - 0 $ - 0

Fringe Costs: $ - 0 $ - 0 $ - 0 $ - 0 $ - 0

Overhead Costs: $ - 0 $ - 0 $ - 0 $ - 0 $ - 0

Cost Cost Cost Cost

Subcontracts/Interorganizational Transfer CAGE CODE

Subcontract/Interorganizational Name - #01 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0

Subcontract/Interorganizational Name - #02 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0

Subcontract/Interorganizational Name - #03 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0

Insert line(s) for any additional Subcontractors/Interorganizational $ - 0 $ - 0 $ - 0 $ - 0 $ - 0

Subtotal Subcontract Costs $ - 0 $ - 0 $ - 0 $ - 0 $ - 0

Subcontract Overhead (if applicable see note 3) See Note 3 Base Rate Base Rate Base Rate Base Rate

Subcontract Overhead Cost $ - 0 $ - 0 $ - 0 $ - 0 $ - 0

Consultants tc={0A082154-C862-413E-9528-31AAC87A5A0F}: [Threaded comment]

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Comment:

Insert Consultant name Hours Rate Hours Rate Hours Rate Hours Rate

Total Consultant Costs $ - 0 $ - 0 $ - 0 $ - 0 - 0 $ - 0

Other Direct Costs: Check sum

Materials/Supplies Provide details in Materials Tab $ - 0 $ - 0

Equipment Provide details in Equip. Tab $ - 0 $ - 0

Travel Provide details in Travel Tab $ - 0 $ - 0

Other ODCs Provide details in other ODC Tab $ - 0 $ - 0

Total Other Direct Costs $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0

Material Handling (if applicable see note 3) See Note 3 Base Rate Base Rate Base Rate Base Rate

Total Material Handling Costs $ - 0 $ - 0 $ - 0 $ - 0 $ - 0

Subtotal Cost $ - 0

General and Administrative (G&A) / Facilities and Administration (F&A) (if F&A see note 4) See Note 4 Base tc={0CE4E0F3-B411-40AA-92BC-6EF8820A8587}: [Threaded comment]

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Comment:

For Universities: Use MTDC base as applicable Rate Base tc={3AD27D8E-7400-4072-BC5B-2A0344B67DC0}: [Threaded comment]

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Comment:

For Universities: Use MTDC base as applicable Rate Base tc={2A193924-D991-4AFC-B7D3-19C7F04D6968}: [Threaded comment]

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Comment:

For Universities: Use MTDC base as applicable tc={68F51A89-1F22-4FE7-9CD3-A891344E3A10}: [Threaded comment]

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Comment:

Insert formulas in Column as appropriate. See Note 3 wade.wargo: Indicate the actual number of total months for the Base and Options. Rate Base tc={7DC60369-E9AC-4EA1-AEA7-4D52A80E99F1}: [Threaded comment]

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Comment:

For Universities: Use MTDC base as applicable tc={90A6E888-1A75-4266-98F9-4B8314C515C6}: [Threaded comment]

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Comment:

Insert formulas in Column as appropriate. See Note 3 tc={50BD16B6-8BEC-4961-8C22-B411A15ABE5C}: [Threaded comment]

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Comment:

Break out all ODCs by Phase/CFY that equals the grand total on corresponding worksheets & Subtotal Column tc={37D6EDB9-9504-49E9-B8D5-667BE466E0CD}: [Threaded comment]

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Comment:

Insert formulas in Column as appropriate. See Note 3 tc={D4345C74-5B9A-4A43-B1D4-D9DCEE15F4F5}: [Threaded comment]

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Comment:

Break out all ODCs by Phase/CFY that equals the grand total on corresponding worksheets & Subtotal Column tc={C2B85035-6466-41B9-847D-3B9A1AB021F9}: [Threaded comment]

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Break out all ODCs by Phase/CFY that equals the grand total on corresponding worksheets & Subtotal Column tc={5E969442-EE9C-4498-88CB-2EF13BB42D91}: [Threaded comment]

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Break out all ODCs by Phase/CFY that equals the grand total on corresponding worksheets & Subtotal Column tc={0CE4E0F3-B411-40AA-92BC-6EF8820A8587}: [Threaded comment]

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Comment:

For Universities: Use MTDC base as applicable tc={274927CE-D48C-4461-ACC5-6763DC3F958C}: [Threaded comment]

Your version of Excel allows you to read this threaded comment; however, any edits to it will get removed if the file is opened in a…