ATTACHMENT C - Delivery and Communication Acknowledgement.pdf
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- Attached to
- Nursing Covers
- Solicitation number
- BPM058176
- Issued by
- Maryland
About this file
This is an Attachment C form, a Delivery and Communication Acknowledgement document issued by the Maryland Department of Health Prevention and Health Promotion Administration WIC Program under Solicitation Number BPM058176. The document establishes delivery and communication requirements for vendors bidding on nursing covers to be supplied for distribution to breastfeeding WIC participants. Bidders are required to submit an estimated delivery date and applicable lead time at the time of bid submission, with delivery to be made to the WIC Distribution Center in Hagerstown, Maryland. The form specifies that failure to provide the required delivery date will result in the bid being deemed non-responsive.
Upon contract award, the successful contractor must confirm or revise the estimated delivery date and provide a written lead time and confirmed delivery date within a timeframe specified by the Contract Monitor. Throughout the contract period, the contractor must comply with strict communication requirements, including weekly written status updates via email to mdh.wicprocurement@maryland.gov regarding order status, production, delivery schedules, and any delays or setbacks, as well as immediate notification of any circumstances impacting delivery such as delays, backorders, or supply chain disruptions. The contractor must also promptly communicate any delivery date changes along with a mitigation plan and provide shipment confirmations, tracking information, and delivery verification upon shipment. Failure to adhere to the confirmed delivery date or to comply with communication requirements may result in termination for default or other corrective action. The bidder must certify that the estimated delivery date and lead time are accurate and achievable based on information available at bid submission.
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Text version
ATTACHMENT C – DELIVERY AND COMMUNICATION ACKNOWLEDGEMENT
Nursing Covers
SOLICITATION NUMBER – BPM058176
1. Estimated Delivery Date (Required at Bid Submission)
The Bidder shall provide an estimated delivery date and applicable lead time (production timeframe) for all goods/services proposed.
Estimated Delivery Date: _______________________________
Lead Time (Production Timeframe): ________________________________
The estimated delivery date shall represent information available to the Bidder at the time of bid submission, including information provided by manufacturers, suppliers, or other third parties, and shall be based on delivery to the WIC Distribution Center in Hagerstown, Maryland.
Failure to provide the required delivery date may result in the bid being deemed non-responsive.
2. Post-Award Delivery Commitment
Upon award, the Contractor shall, within the timeframe specified by the Contract Monitor:
• Confirm or revise the estimated delivery date; and
• Provide a lead time (production schedule) and confirmed delivery date in writing.
Failure to provide or adhere to the confirmed delivery date shall be deemed a failure to perform under the contract and may result in termination for default in accordance with COMAR 21.07.01.11.
3. Communication Requirements
The Contractor shall comply with the following throughout the contract period:
• Weekly Status Updates: Provide weekly written status updates via email to:
mdh.wicprocurement@maryland.gov regarding order status, production, delivery schedules, timelines, and any potential or actual delays/setbacks, even when no changes have occurred.
• Immediate Notification of Issues: Notify the Contract Monitor immediately via email to:
mdh.wicprocurement@maryland.gov of any circumstances impacting delivery, including delays, backorders, or supply chain disruptions.
• Delivery Transparency: Promptly communicate any changes to delivery dates and include a mitigation plan.
mailto:mdh.wicprocurement@maryland.gov mailto:mdh.wicprocurement@maryland.gov
Communication requirements support timely contract performance, and failure to comply may result in corrective action.
4. Shipping Documentation
• The Contractor shall provide shipment con�irmations, tracking information, and delivery veri�ication upon shipment.
Certification
By signing below, the Bidder certifies that:
• The Estimated Delivery Date and Lead Time provided above are accurate and achievable based on information available at the time of bid submission.
• The Bidder understands and agrees to comply with all requirements set forth in this Attachment.
Printed Name and Title: __________________________________________________________________________________________________
Company Name: ___________________________________________________________________________________________________________
Telephone: (____) _________-- __________________________
E-mail: _____________________________________________________________________________________________________________________
Authorized Signature: _____________________________________________________ Date: _______________________________________
ATTACHMENT C – DELIVERY AND COMMUNICATION ACKNOWLEDGEMENT
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