Attachment C- Cost Proposal Sheet.xlsx

This is a Cost Proposal Sheet for RFP 26-004, an Electronic Patient Observation System procurement by the New York Office of Mental Health (OMH). The RFP seeks qualified vendors to provide an electronic patient observation system designed to streamline "pass checks"—periodic recorded visits to patient rooms or in-facility locations to document patient demeanor and well-being. The system will replace the current manual data entry process to reduce human error and manipulation of pass check data, thereby improving safety compliance across approximately 175 units within OMH psychiatric centers. The system is expected to serve 8-12 staff members per unit with an estimated total user base of 4,000 users. The procurement includes purchase, implementation, and ongoing support of the solution, with interfacing capabilities to Cerner systems where not already integrated.

The cost proposal sheet requires bidders to provide unit pricing across multiple cost categories: annual software and licensing fees for three years (calculated at 4,000 users), annual software support and maintenance fees, training and implementation fees, and hardware and consumables including 400 tablets and 4,000 wristbands. All line item quantities are pre-populated, with subtotals and a five-year total cost autocalculating based on submitted unit prices. A pilot system is currently active under OMH contract number C202135 awarded to INVISALERT SOLUTIONS INC. No SDVOB, MBE, WBE, or DBE contracting goals apply to this procurement (all goals set at 0.00%).