Attachment B - RFI Cost Estimate Model.xlsx

XLSX spreadsheet 22 KB Posted

Attached to
Request for Information - Online Fundraising Solution Federal contract opportunity
Solicitation number
2025-LBN-0069
Issued by
Library of Congress

About this file

Written by GovTribe AI ·

This is a cost estimate template spreadsheet (Attachment B) for a 5-year lifecycle ROM cost estimate related to an Online Fundraising and Payment Processing solution for the Library of Congress. The template is structured in two main sections: Implementation costs and Operations & Maintenance costs, each containing line items for Licensing, System Engineering, Infrastructure, Program Management, System Training, Documentation, Quality Control, Change Management, Data Management, Security, Continuity, Service Desk Support, Application Management, Software Maintenance, and Other costs.

The template includes yearly columns for Years 1-5, with all cells currently showing $0, indicating it is a blank template to be filled out by respondents. A detailed glossary is provided defining each cost category, including specific explanations for implementation costs (covering initial implementation, migration, and major biannual upgrades) and operations & maintenance costs (covering ongoing usage, maintenance, defect fixes, and minor enhancements). This template is part of RFI 2025-LBN-0069 with responses due by December 19th, 2025 at 12 PM EST.

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Other files for this federal contract opportunity

Other files attached to Request for Information - Online Fundraising Solution, newest first.
File Type Posted
RFI Online Fundraising Solution.docx DOCX document
2025-LBN-0069 QA.pdf PDF
RFI Online Fundraising Solution.docx DOCX document
Attachment C - Baseline Capabilities.docx DOCX document
Attachment A - Capability Matrix.docx DOCX document

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ROM Cost Estimates

Attachment B: Online Fundraising and Payment Processing 5 year Lifecycle Cost Estimate Worksheet
Year 1Year 2Year 3Year 4Year 5Notes and Assumptions
Implementation
Licensing$ - 0$ - 0$ - 0$ - 0$ - 0
System Engineering$ - 0$ - 0$ - 0$ - 0$ - 0
Infrastructure$ - 0$ - 0$ - 0$ - 0$ - 0
Program Management$ - 0$ - 0$ - 0$ - 0$ - 0
System Training$ - 0$ - 0$ - 0$ - 0$ - 0
Documentation$ - 0$ - 0$ - 0$ - 0$ - 0
Quality Control$ - 0$ - 0$ - 0$ - 0$ - 0
Change Management$ - 0$ - 0$ - 0$ - 0$ - 0
Data Management$ - 0$ - 0$ - 0$ - 0$ - 0
Security$ - 0$ - 0$ - 0$ - 0$ - 0
Continuity$ - 0$ - 0$ - 0$ - 0$ - 0
Service Desk Support$ - 0$ - 0$ - 0$ - 0$ - 0
Application Management$ - 0$ - 0$ - 0$ - 0$ - 0
Software Maintenance$ - 0$ - 0$ - 0$ - 0$ - 0
Other$ - 0$ - 0$ - 0$ - 0$ - 0

TOTAL IMPLEMENTATIONS $ - 0 $ - 0 $ - 0 $ - 0 $ - 0

Operations and Maintenance
Licensing$ - 0$ - 0$ - 0$ - 0$ - 0
System Engineering$ - 0$ - 0$ - 0$ - 0$ - 0
Infrastructure$ - 0$ - 0$ - 0$ - 0$ - 0
Program Management$ - 0$ - 0$ - 0$ - 0$ - 0
System Training$ - 0$ - 0$ - 0$ - 0$ - 0
Documentation$ - 0$ - 0$ - 0$ - 0$ - 0
Quality Control$ - 0$ - 0$ - 0$ - 0$ - 0
Change Management$ - 0$ - 0$ - 0$ - 0$ - 0
Data Management$ - 0$ - 0$ - 0$ - 0$ - 0
Security$ - 0$ - 0$ - 0$ - 0$ - 0
Continuity$ - 0$ - 0$ - 0$ - 0$ - 0
Service Desk Support$ - 0$ - 0$ - 0$ - 0$ - 0
Application Management$ - 0$ - 0$ - 0$ - 0$ - 0
Software Maintenance$ - 0$ - 0$ - 0$ - 0$ - 0
Other$ - 0$ - 0$ - 0$ - 0$ - 0

TOTAL OPERATIONS AND MAINTENANCE $ - 0 $ - 0 $ - 0 $ - 0 $ - 0

TOTALS $ - 0 $ - 0 $ - 0 $ - 0 $ - 0

Definitions

GLOSSARY

COST CATEGORIES
Implementation:Cost category for initial implementation of the solution, migration to the solution, and major biannual upgrades
Operations & Maintenance:Cost category for ongoing usage, maintenance, defect fixes, and minor enhancements
COST ESTIMATES
Licensing:Fee for usage of the solution by LBFMS staff and customer agency staff
System Engineering:Costs for solution design, development, configuration, interfaces, deployment, integration, and performance tuning
Infrastructure:Non-staff costs for hardware, software, and environments required to host and operate all LBFMS environments
Program Management:Costs for oversight and control of all program activities, including management of schedules, risks, deliverables, resources, budgets, and communications
System Training:Initial and ongoing costs to enable legislative branch staff and support use system functionality and manage system operations
Documentation:Costs to create, maintain, and update system functional, technical, and security documentation
Quality Control:Costs for all testing activities, review activities, and independent verification and validation
Change Management:Costs for requirements management, change control, governance approvals, and release management
Data Management:Costs for data conversions, migrations, manipulations, repositories, custom reporting, and ongoing maintenance
Security:Costs for establishing and verifying security compliance, obtaining Authority to Operate, as well as preventing, monitoring, and addressing vulnerabilities and threats
Continuity:Costs to establish and maintain ongoing redundancy, recoverability, and continuity of operations
Service Desk Support:Costs to provide Levels 1, 2, and 3 help desk support to identify, track, review, and resolve functional and technical issues
Application Management:Staff costs associated with ongoing technical system operations
Software MaintenanceFees to obtain system software packages and support
Other:Costs associated with systems integration not documented in any other categories and as explained in the Notes and Assumptions column.

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