Attachment B - QASP.pdf

QUALITY ASSURANCE SURVEILLANCE PLAN

For: DLA War Stopper Program

Contract Number: SP8000-22-C-xxxx

Contract Description: The Government seeks the capability for industry to access 300M Grade Steel on an expedited basis to support wartime mobilization, military combat operations/readiness and contingency support.

Contractor’s name: xxxx Company (Cage Code: xxxxx) (hereafter referred to as the contractor).

1. PURPOSE

This Quality Assurance Surveillance Plan (QASP) provides a systematic method to evaluate performance for the stated contract. This QASP explains the following:

• What will be monitored?

• How monitoring will take place?

• Who will conduct the monitoring?

• How monitoring efforts and results will be documented?

This QASP does not detail how the contractor accomplishes the work. Rather, the QASP is created with the premise that the contractor is responsible for management and quality control actions to meet the terms of the contract. It is the Government’s responsibility to be objective, fair, and consistent in evaluating performance.

This QASP is a “living document” and the Government may review and revise it on a regular basis. Copies of the original QASP and revisions shall be provided to the contractor and Government officials implementing surveillance activities.

2. GOVERNMENT ROLES AND RESPONSIBILITIES

The following personnel shall oversee and coordinate surveillance activities.

a. Contracting Officer (CO) - The CO shall ensure performance of all necessary actions for effective contracting, ensure compliance with the contract terms, and shall safeguard the interests of the United States in the contractual relationship. The CO shall also assure that the contractor receives impartial, fair, and equitable treatment under this contract. The CO is ultimately responsible for the final determination of the adequacy of the contractor’s performance.

Assigned CO:

Organization or Agency: DLA Strategic Materials

b. Contracting Officer’s Representative (COR) - The COR is responsible for technical administration of the contract and shall assure proper Government surveillance of the contractor’s performance. The COR shall keep a quality assurance file. The COR is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf.

Assigned COR:

c. Other Key Government Personnel –

3. CONTRACTOR REPRESENTATIVES

The following employees of the contractor serve as the contractor’s program manager for this contract.

a. Program Manager – Joie Coppedge

b. Other Contractor Personnel – Matthew Fox

4. PERFORMANCE STANDARDS

Performance standards define desired services. The Government performs surveillance to determine if the contractor exceeds, meets or does not meet these standards.

The Performance Requirements Summary Table includes performance standards. The Government shall use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

Grade

For Reference Only Monthly Requirement

(Pounds) Specifications Applications

300M

AMS-6257, AMS-6417, AMS-6419,

BMS 7-26, BMS 7-26N TYPE 1, C-05-

1190, CASTLE METALS K44220-03,

CE-0896F, CPS 4911, DMI-300M,

DMS 1935, K44220-01, K44220-05,

C-05-1190B TYPES A&B, MIL-S-

8844D+AMD#1 Class 3 and United Defense 0300M Revision I

Aerospace and other

20,581

Torsion bars

11,297

Stock Rotation Plan The contractor shall have a Stock Rotation/ Quality Control Process Surveillance and Testing Plan (QC Plan) that maintains a mix of melts, where possible, to maintain the freshness and/or ensure incorporation of any technological advances resulting in industry wide changes to specifications or production techniques. This QC Plan shall account for expected material yield loss and/ or scrap that may occur during the processing of material.

5. INCENTIVES

The Contractor’s performance both positive and negative will be posted to the Contractor Performance Assessment Reporting System (CPARS). The CPARS assessment will be based on objective facts and supported by program and contract management data.

6. METHODS OF QA SURVEILLANCE

Various methods exist to monitor performance. The COR shall use the surveillance methods listed below in the administration of this QASP.

a. DIRECT OBSERVATION. (Can be performed periodically or through 100% surveillance.)

Witness Material test, Physical inventory of available billets, bars, plates etc . Standard:

Considered acceptable if the Contractor met or exceeded the targeted quantities.

b. PERIODIC INSPECTION. (Evaluates outcomes on a periodic basis. Inspections may be scheduled [Daily, Weekly, Monthly, Quarterly, or annually] or unscheduled, as required.)

Standard: Contractor met or delivered earlier than the customer requested delivery times for the materials. Review material storage conditions and management procedures. Standard:

Considered acceptable if the Contractor demonstrated the ability to identify specific items intended to support the buffer. The Contractor must demonstrate the ability to track materials by melt and have a system in place that documents the rotation and use of the material.

c. CUSTOMER VALIDATION. (Performed through 100% surveillance for each order processed under the buffer.) Standard: Contractor met the material requirements and delivery the customer requested. Material transfers included all of the material title, warranties and certifications including the validation of the Chain of Custody. All sales were at the contracted pricing (for those with existing contracts with the seller) or at the best available pricing (for those without an existing contract). No premium fees were applied for using the buffer.

7. DOCUMENTING PERFORMANCE

a. ACCEPTABLE PERFORMANCE

The Government shall document positive performance (see section 5). Any report may become a part of the supporting documentation for any contractual action.

b. UNACCEPTABLE PERFORMANCE

When unacceptable performance occurs, the COR shall inform the Contracting Officer. This will normally be in writing unless circumstances necessitate verbal communication. In any case the COR shall document the discussion and place it in the COR file.

When the CO determines a formal written communication is required, the CO shall prepare a Contract Discrepancy Report (CDR), and present it to the contractor's program manager.

The contractor shall acknowledge receipt of the CDR in writing. The CDR will specify if the contractor is required to prepare a corrective action plan to document how the contractor shall correct the unacceptable performance and avoid a recurrence.

The CDR will also state how long after receipt the contractor has to present this corrective action plan to the Contracting Officer. The Government shall review the contractor's corrective action plan to determine acceptability.

Any CDRs may become a part of the supporting documentation for any contractual action deemed necessary by the CO.

8. FREQUENCY OF MEASUREMENT

a. Frequency of Measurement.

During contract performance, the COR will periodically analyze whether the negotiated frequency of surveillance is appropriate for the work being performed.

b. Frequency of Performance Assessment Meetings.

The COR shall meet with the contractor at a minimum, annually to assess performance and shall provide a written assessment.

JOIE COPPEDGE

Signature – Contracting Officer’s Representative

ATTACHMENT II

QUALITY ASSURANCE MONITORING CHECKLIST

SERVICE or STANDARD: Delivery Order #

Contractor/Vendor N a m e : XXXXXXX Company

SURVEY PERIOD:

SURVEILLANCE METHOD (Check): Direct Observation Periodic Inspection Customer Complaint Review of Files

LEVEL OF SURVEILLANCE SELECTED (Check):

Monthly

Quarterly

As needed

PERCENTAGE OF ITEMS SAMPLED DURING SURVEY PERIOD: %

ANALYSIS OF RESULTS:

SERVICE PROVIDER’S PERFORMANCE (Check):

Meets Standards Does Not Meet Standards

NARRATIVE OF PERFORMANCE DURING SURVEY PERIOD:

PREPARED BY: (Print name)

DATE:

Signature