Attachment B.3 Cost Proposal Workbook.xlsx

XLSX spreadsheet 56 KB Posted Nov 20, 2025

Attached to: ENTERPRISE RESOURCE PLANNING SYSTEM State and local contract opportunity
Solicitation number: 5400023659
Issued by: Spartanburg County, South Carolina

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Written by GovTribe AI · Nov 20, 2025

This is a Cost Proposal Workbook (Attachment B.3) for RFP #5400023659 issued by Clemson University in South Carolina for the procurement of a Cloud/SaaS-based Enterprise Resource Planning (ERP) system. The solution must encompass Finance, Human Resources, Procurement, and Faculty Relations modules. Respondents are required to submit comprehensive cost proposals covering an eleven-year Total Cost of Ownership (TCO) period. The cost proposal serves as a primary evaluation criterion, with scoring allocated according to the formula specified in Article 7 of the Solicitation. Offerors must provide thorough and complete cost information based on all RFP contents and exhibits, as Clemson will not negotiate costs for software solutions and services after project initiation.

The cost proposal workbook requires respondents to itemize costs across seven defined sections: Section A addresses eleven-year subscription and license fees including maintenance, support, hosting, disaster recovery, and network services, along with any other recurring solution costs; Section B covers pre-implementation professional services such as chart of accounts design, change management strategy, and master data management; Section C addresses implementation services including project management, business process analysis, configuration, testing, training, and data migration; Section D quantifies annual support services for database administration, application administration, and help desk services across the eleven-year period; Section E details interface and customization development costs; Section F captures reporting and analytics costs; and Section G requires submission of tiered hourly rates for various resource classifications to be used if authorized purchasers and the contractor negotiate future work. Respondents must also provide multi-year discount percentages and complete assumptions documentation for all proposed costs.

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Other files for this state and local contract opportunity

Other files attached to ENTERPRISE RESOURCE PLANNING SYSTEM, newest first.
File	Type	Posted
Attachment E.2 Service Level Agreement.docx	DOCX document	Nov 20, 2025
Amendment 1.docx	DOCX document	Nov 20, 2025
Attachment L.2 Service Provider Security Assessment Questionnair.docx	DOCX document	Nov 20, 2025
Attachment 11 SaaS Environment Services for Offeror's ERP System.docx	DOCX document	Nov 20, 2025
Attachment C.1 Scope of Work (SOW).docx	DOCX document	Nov 20, 2025
Attachment 1 Background.docx	DOCX document	Nov 20, 2025
Solicitation 5400023659.docx	DOCX document	Nov 20, 2025
Attachment 10 Rights and Usage Grants.docx	DOCX document	Nov 20, 2025
Award Extension 23659.doc	DOC document	Nov 20, 2025
Attachment 7 Clemson Unique Attachment 1.docx	DOCX document	Nov 20, 2025
Attachment C.1 SOW CORRECTED.docx	DOCX document	Nov 20, 2025
Amendment 2.docx	DOCX document	Nov 20, 2025
Attachment L.8 Information for Offerors to Submit.docx	DOCX document	Nov 20, 2025
Attachment 12 REVISED.docx	DOCX document	Nov 20, 2025
Attachment K Representations, certification and other statements.docx	DOCX document	Nov 20, 2025
Attachment 6 Sample Training Content.docx	DOCX document	Nov 20, 2025
Notice of Award Posting.docx	DOCX document	Nov 20, 2025
Attachment H.1 Disengagement Services.docx	DOCX document	Nov 20, 2025
Attachment 8 External System Interfaces REVISED.xlsx	XLSX spreadsheet	Nov 20, 2025
Attachment I.2 Proposed Contract Terms.docx	DOCX document	Nov 20, 2025

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Overview

Attachment B.3

RFP # 5400023659

COST PROPOSAL

Offeror NAME: __________________________________________

Offeror shall submit Attachment B.3 Cost Proposal to be considered for a Cloud/Saas based ERP Solution.

SCORING PROCESS

The cost associated with Offeror Cloud/SaaS ERP Solution will be summed for an Eleven (11) Year Total Cost of Ownership Summary for Clemson. The points associated with the TCO will be allocated using the formula identified in Article 7 of the Solicitation. Please see further instructions in completing the Cost Proposal found in Article 7 of the Solicitation. System makes an eligibility determination and benefit amount based on applicant profile.

Eleven (11) Year Total Cost of Ownership

Offeror shall provide a TCO for the proposed Software Solution for an eleven (11) year period based on the following Sections A-F. Clemson must account for the best expenditure of funds and Offeror shall provide their best estimated costs.

Section A: Proposed Software Solutions to replace the existing systems as described in the Solicitation.

1. Eleven (11) Year Subscription/License fees for proposed Software Solutions:

A.1: ERP (Finance, HR, Procurement, & Faculty Relations)

2. A.2: Other Solution Costs for an eleven (11) year period

Section B: Pre-Implementation Services as described in the Scope of Work of the Solicitation.

Section C: Implementation Services as described in the Scope of Work of the Solicitation.

Section D: Annual Support Services Costs as described in the Scope of Work of the Solicitation.

Section E: Interfaces and Customizations as described in the Scope of Work of the Solicitation.

Section F: Reporting Costs as described in the Scope of Work of the Solicitation.

Section G: Tiered Hourly Rate.

RESPONDENT NAME: __________________________________________

Instructions

Attachment B.3

RFP # 5400023659

	COST PROPOSAL INFORMATION
	INSTRUCTIONS AND FORMAT
Offeror must use this Attachment B.3 to convey their “COST PROPOSAL” Rate information.
Step 1: Insert Offeror’s name in the Header field indicated on all worksheets.
Step 2: Insert the Cost Proposal information in Section A, based on the Offeror’s solution, SaaS/Cloud subscription fees for the proposed Software Solutions.
Step 3: Insert the Cost Proposal information in Section B for the Pre-Implementation Services based on the Offeror’s Solution.
Step 4: Insert the Cost Proposal information in Section C for the Implementation Services based on the Offeror’s Solution.
Step 5: Insert the Cost Proposal information in Section D for the Support Services based on Offeror's Solution.
Step 6: Insert the Cost Proposal information in Section E for the Interfaces and anticipated Customizations.
Step 7: Insert the Cost Proposal information in Section F for the Reports/Analytics.
Step 8: Insert the Cost Proposal information in Section G the Offeror’s tiered hourly rates. These rates will be used throughout the contract period if an authorized purchaser and contractor negotiate future work.

Note to Offeror:

Offeror shall provide a thorough and complete cost proposal based on the entire contents of the RFP and exhibits. Clemson will be using these cost for budget approval. Offeror is solely responsible to perform due diligence in submitting a cost proposal including requesting information from Clemson. Clemson will not negotiate cost for Software Solutions and Services after project initation based on the information that Offeror knows or should know in their professional experience.

A Offeror's failure to contact the Clemson Proposal Manager may result in the Offeror receiving misinformation or misunderstanding some aspect of the RFP process, and either or both of which may adversely affect its Proposal and the evaluation of the Proposal. Clemson has no responsibility for any misinformation or misunderstanding.

This RFP is intended to provide the Offeror with enough information to build its Proposal, but it is the Offeror’s responsibility to request any additional information deemed necessary on behalf of their team.

The Offeror is responsible for making its own evaluation of information and data contained in this RFP and in preparing and submitting its Proposal. The University makes no representations or warranties regarding the accuracy, completeness, title, merchantability or fitness for a particular purpose of the information contained in this RFP, the accompanying appendices, or provided by the University during this RFP process.

RESPONDENT NAME: __________________________________________

11 Year TCO Eleven (11) Year Total Cost of Ownership Summary

One-Time Costs	Cost	Total
Section B - Pre-Implementation Costs	$ - 0	$ - 0
Section C - Implementation Costs	$ - 0	$ - 0
Section E - Interfaces	$ - 0	$ - 0
Section F - Reports Analytics	$ - 0	$ - 0
Total One-Time Costs	$ - 0	$ - 0

On-Going Costs	Year 1	Year 2	Year 3	Year 4	Year 5	Year 6	Year 7	Year 8	Year 9	Year 10	Year 11	Total
Section A.1 - Subscription Fees	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
Section A.2 - Other Ongoing Solution Costs	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
Section D - Support Services	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
Total On-Going Costs	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0

Net Investment $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0

Notes and Assumptions
Internal Rate of Return	9%	NPV	$0

&BGartner Confidential&B &D Page &P

Section A-Subscription Fees

SECTION A. BREAKDOWN FOR THE PROPOSED SOFTWARE SOLUTION
Table A.1: Eleven (11) year SaaS SUBSCRIPTION/LICENSE FEES and other recurring costs for the proposed ERP (Finance, HR, Procurement, & Faculty Relations) Solution. Provide the discounts Clemson may be offered for a multiyear contract.
Year	Subscription/License fees include maintenance and support, hosting services including facilities, servers, disaster recovery, network, storage and environment management	Costs	Multi-Year Discount
Year 1		$ - 0	0%
Year 2		$ - 0	0%
Year 3		$ - 0	0%
Year 4		$ - 0	0%
Year 5		$ - 0	0%
Year 6		$ - 0	0%
Year 7		$ - 0	0%
Year 8		$ - 0	0%
Year 9		$ - 0	0%
Year 10		$ - 0	0%
Year 11		$ - 0	0%
Total		$ - 0	0%

Table A.2. Other Solution Costs not identified above for the the proposed Software Solutions. Include TCO for a period of eleven (11) years. Provide the discounts that Clemson may be offered for a multiyear contract.
Year	Decription	Costs	Multi-Year Discount
Year 1		$ - 0	0%
Year 2		$ - 0	0%
Year 3		$ - 0	0%
Year 4		$ - 0	0%
Year 5		$ - 0	0%
Year 6		$ - 0	0%
Year 7		$ - 0	0%
Year 8		$ - 0	0%
Year 9		$ - 0	0%
Year 10		$ - 0	0%
Year 11		$ - 0	0%
Total		$ - 0	0%

RESPONDENT NAME: __________________________________________ Exhibit G

Section B - Pre-Implementation

SECTION B. PRE-IMPLEMENTATION SERVICES COSTS

Respondent shall submit fixed prices for each Service under Table B.1 for Professional Services identified in the Solicitation

Table B.1 Pre-Implementation Services for the proposed Solution
Description	Fixed $	Total Resource Hours	Assumptions
Chart of Accounts Design	$ - 0
Change Management Strategy	$ - 0
Document and Records Management	$ - 0
Integration Platform Strategy	$ - 0
Master Data Management Governance & Stewardship	$ - 0
Enterprise Business Analytics	$ - 0
Resource Model and Planning	$ - 0
Total	$ - 0

Section C-Implementation Costs

SECTION C. IMPLEMENTATION SERVICES COSTS

Respondent shall submit fixed prices for each Service under Table C.1 for Professional Services identified in the Solicitation

Table C.1 Implementation Services for the proposed Solution
Description	Fixed $	Total Resource Hours	Assumptions
Project Management	$ - 0
Business Process Analysis	$ - 0
Organizational Change Management	$ - 0
Configuration	$ - 0
Workflow Development	$ - 0
Reporting and Analytics	$ - 0
Interfaces and Customizations	$ - 0
Testing	$ - 0
Training	$ - 0
Data Migration	$ - 0
Total	$ - 0	0.00

RESPONDENT NAME: __________________________________________ Attachment 9

Section D-Support Services

SECTION D. ANNUAL SUPPORT COSTS

Respondent shall submit fixed prices for each Service under Table D.1 for Annual Support Services identified in the Solicitation

Table D.1: Eleven (11) year Solution Support costs for the defined post production support services as detailed in Solicitation based on Clemson's required level of service.
Year	Database Administration Services Costs	Application Administration Services Costs	Help Desk Administration Services Costs	Multi-Year Discount	Total Costs	Assumptions
Hypercare	$ - 0	$ - 0	$ - 0	0%	$ - 0
Year 1	$ - 0	$ - 0	$ - 0	0%	$ - 0
Year 2	$ - 0	$ - 0	$ - 0	0%	$ - 0
Year 3	$ - 0	$ - 0	$ - 0	0%	$ - 0
Year 4	$ - 0	$ - 0	$ - 0	0%	$ - 0
Year 5	$ - 0	$ - 0	$ - 0	0%	$ - 0
Year 6	$ - 0	$ - 0	$ - 0	0%	$ - 0
Year 7	$ - 0	$ - 0	$ - 0	0%	$ - 0
Year 8	$ - 0	$ - 0	$ - 0	0%	$ - 0
Year 9	$ - 0	$ - 0	$ - 0	0%	$ - 0
Year 10	$ - 0	$ - 0	$ - 0	0%	$ - 0
Year 11	$ - 0	$ - 0	$ - 0	0%	$ - 0
Total	$ - 0	$ - 0	$ - 0	0%	$ - 0

RESPONDENT NAME: __________________________________________ Attachment 9

Section E-Interfaces

SECTION E. INTERFACES/CUSTOMIZATIONS

Respondent shall submit fixed prices, in Table E.1, for the development, testing, and deployment of the defined Interface/Customizations.

	Table E.1: Interface/Customization Costs
	Interface Number	Title	Estimated Complexity Level
(High, Medium, Low)	Costs	Assumptions
				$ - 0
				$ - 0
				$ - 0
				$ - 0
				$ - 0
				$ - 0
				$ - 0
				$ - 0
				$ - 0
				$ - 0
				$ - 0
				$ - 0
				$ - 0
				$ - 0
				$ - 0
				$ - 0
				$ - 0
				$ - 0
				$ - 0
				$ - 0
				$ - 0
				$ - 0
				$ - 0
				$ - 0
				$ - 0
				$ - 0
				$ - 0
				$ - 0
				$ - 0
				$ - 0
				$ - 0
				$ - 0
				$ - 0
	Total			$ - 0

RESPONDENT NAME: __________________________________________ Attachment 9

Section F-Reports Analytics

SECTION F. REPORTS / ANALYTICS

Respondent shall submit fixed prices, in Table F.1, for the development, testing, and deployment of standard/out-of-the-box reports and analytics functionality.

	Table F.1 Report / Analytics Costs
	Number	Business Capability	Title	Type (Out of the Box, Customized)	Estimated Complexity Level
(High, Medium, Low)	Costs	Assumptions
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
	Total					$ - 0

RESPONDENT NAME: __________________________________________

Section G-Tiered Rates

SECTION G. TIERED HOURLY RATES
Respondent shall submit he Respondent’s tiered hourly rates .
Table G.1. TIERED HOURLY RATES
	Resource Classification	Not to Exceed Hourly Rate
		$ - 0
		$ - 0
		$ - 0
		$ - 0
		$ - 0
		$ - 0
		$ - 0
		$ - 0
		$ - 0
		$ - 0
		$ - 0
		$ - 0
		$ - 0
		$ - 0
Average Hourly Rate		$ - 0

RESOPONDENT NAME: __________________________________________ Attachment 9

File details come from the government source that posted it. Updated Nov 20, 2025.