ATTACHMENT B - Cost Proposal Form - RFP 758 2500000171 Kentucky Analytics Platform Solution (KAPS).xlsx
XLSX spreadsheet 38 KB Posted
- Attached to
- Kentucky Analytics Platform Solution (KAPS) State and local contract opportunity
- Solicitation number
- RFP-758-2500000171-6
- Issued by
- Kentucky
About this file
This document is a Cost Proposal Form for the Kentucky Analytics Platform Solution (KAPS) Request for Proposal (RFP 758 2500000171) issued by the Cabinet for Health and Family Services (CHFS). The RFP seeks a comprehensive analytics platform solution with implementation structured across multiple phases, including pre-production, integration, configuration, testing, training, implementation, and operations. The contract term spans an initial period with options for up to eight years, allowing for potential long-term engagement and scalability.
The cost proposal worksheet requires vendors to provide detailed pricing across six specific tabs: KAPS Cost Proposal Form, Hardware, Software, Licensing Options, Hourly Rate Card, and optional Value-Added Services. Vendors must submit firm, fixed pricing without federal excise or Kentucky sales taxes, with clear instructions that cost proposals can only be decreased during negotiations. The document emphasizes that no costs outside the provided workbook will be considered, and vendors are encouraged to submit a narrative explaining their cost derivation. Pricing must cover implementation costs, operations and maintenance, infrastructure, software as a service, licensing, and potential hourly rates for future enhancements, with the actual number of users to be determined during the design, development, and implementation (DDI) phase.
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Instructions
| Kentucky Analytics Platform Solution (KAPS) |
| Attachment B - Cost Proposal Form - RFP 758 2500000171 |
| Instructions |
Tax Exempt Status: Do not include Federal Excise tax, Kentucky Sales or Use tax in prices quoted in response to this solicitation.
| General Instructions for Completing the Cost Worksheets |
| This cost proposal cannot be increased in negotiations, only decreased. |
| Provide firm, fixed pricing on the subsequent worksheets to meet the specifications and functionality of the RFP. Vendors are encouraged to submit a narrative with their cost proposal detailing how cost was derived. |
| This Cost Proposal Workbook contains six(6) worksheets for the Vendor to use to indicate all costs associated with the proposal. No other costs will be considered for the proposal outside of this Cost Workbook. |
Tab 1 KAPS Cost Proposal Form Tab 2 Hardware Tab 3 Software Tab 4 Licensing Options Tab 5 Hourly Rate Card Tab 6 Value-Added Services (Optional - will not be evaluated or scored)
INSTRUCTIONS FOR COMPLETING EACH TABLE OF THE COST PROPOSAL WORKSHEET:
| Tab 1 KAPS Cost Proposal Worksheet |
| Provide pricing details for the proposed approach to implement all functionality and RFP Requirements. |
| Table 1. Implementation Cost |
| Enter the total cost for Implementation . |
| The Vendor should provide costs for all Phases of implementation of all data sources outlined in Attachment T. |
| Table 2. Operations and Maintenance/Warranty |
| Enter total cost for all years of operations and maintenance. |
| Annual cost totals should include prorated costs based on go-live dates of proposed subsequent phases. |
| 1 Warranty costs will begin after DDI is complete. Operations/maintenance may be pro-rated based on the completion date of DDI. |
| Table 3. O&M Infrastructure and Software as a Service Costs |
| Annual cost totals should include prorated costs based on the completion date of DDI. |
| 1 Enter the hardware components, quantities and annual cost to implement all functionality and RFP Requirements on Tab 2 Hardware. Do not enter Hardware cost data on Table 3. |
| 2 Include costs for items such as license name, number of licenses, one-time costs, and any reoccurring renewal costs to implement all functionality and RFP Requirements on Tab 3 Software. Do not enter Software cost data on Table 3. |
| 3 Propose licensing options and submit pricing related to those options for CHFS users to be able to support and utilize the solution by a defined number of employees on Tab 4 Licensing Options. The actual number of users for the solution will be determined during DDI. Do not enter Licensing Option cost data on Table 3. |
| Tab 2 Hardware |
| Enter the hardware components, quantities and annual cost to implement all functionality and RFP Requirements. Do not enter Hardware cost data on Table 3. |
| Tab 3 Software |
| Include costs for items such as license name, number of license, one-time costs, and any reoccurring renewal costs to implement all functionality and RFP Requirements on Tab 3 Software. Do not enter Software cost data in Table 3. |
| Tab 4 Licensing Options |
| Propose licensing options and submit pricing related to those options for CHFS users to be able to support and utilize the solution by a defined number of employees on Tab 4 Licensing Options. The actual number of users for the solution will be determined during DDI. Do not enter Licensing Option cost data on Table 3. |
| Tab 5 Hourly Rate Card |
| Provide the firm, fixed hourly rate(s) necessary for services provided on an as needed, if needed basis according to the Change Control Management procecss. The Commonwealth does not guarantee any minimum or maximum amount of services that may be required under the contract. Hourly Rate Card pricing is to reflect fully loaded rates for personnel classifications presented. |
| Tab 6 Value Added Services (Optional) |
| The Vendor may recommend innovative practices, business strategies, and value-added services, within the scope of this RFP, that could be offered to enable CHFS to be successful. Vendor may complete the tables for any value-added offerings, either at no cost or at a cost. If Vendor presents a value-add with other than a fixed-fee cost, change the wording in the cells to be appropriate. Vendor may add additional rows to present additional value-added offerings. This tab is optional and will not be evaluated or scored. |
1 KAPS Cost Proposal Worksheet Attachment B - Cost Proposal Form - RFP 758 2500000171
Vendor Name:
| 1. Implementation Costs per Attachment J | Phase 1 | Phase 2 | Phase 3 | *add columns for additional proposed phases |
| Milestone I - Pre-production | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Milestone II - Integration and Configuration | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Milestone III - Testing | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Milestone IV - Training | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Milestone V - Implementation | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Milestone VI - Operations and Warranty | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Total Implementation Costs | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| 2. Operations1 and Maintenance/Warranty | ||||||||
| Initial Contract Term | Optional 1-Year Periods | |||||||
| Year 1 | Year 2 | Year 3 | Year 4 | Year 5 | Year 6 | Year 7 | Year 8 | |
| Operations | ||||||||
| Cloud Storage - Tiered pricing per 1 TB | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 |
| Maintenance and Operations | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 |
| Other Operation Costs | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 |
| Maintenance/Warranty | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 |
| Operations and Maintenance/Warranty Costs: | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 |
| 3. O&M Infrastructure and Software as a Service Costs | ||||||||
| Initial Contract Term | Optional 1-Year Periods | |||||||
| Year 1 | Year 2 | Year 3 | Year 4 | Year 5 | Year 6 | Year 7 | Year 8 | |
| Hardware1 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 |
| Software2 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 |
| Annual Support for Hardware | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 |
| Annual Support for Software | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 |
| Annual Other Recurring Costs | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 |
| Licensing Options3 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 |
| Total Infrastructure and Software as a Service Costs: | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 |
&"Arial,Italic"Cabinet for Health and Family Services (CHFS) Kentucky Analytics Platform Solution KAPS Attachment B - Cost Proposal Form
Page &P of &N
2 Hardware
| Hardware | Quantity | Initial Contract Term | Optional 1-Year Periods | ||||||
| Year 1 | Year 2 | Year 3 | Year 4 | Year 5 | Year 6 | Year 7 | Year 8 | ||
| $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | ||
| $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | ||
| $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | ||
| $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | ||
| $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | ||
| Insert additional rows as necessary to implement all functionality and RFP Requirements. | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | |
| $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 |
Attachment B - Cost Proposal Form KAPS RFP 758 2500000171 Hardware
3 Software
| Software | Number of Licenses | Initial Contract Term | Optional 1-Year Periods | ||||||
| Year 1 | Year 2 | Year 3 | Year 4 | Year 5 | Year 6 | Year 7 | Year 8 | ||
| $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | ||
| $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | ||
| $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | ||
| $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | ||
| $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | ||
| Insert additional rows as necessary to implement all functionality and RFP Requirements. | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | |
| $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 |
Software
4 Licensing Options
| Licensing Options | Initial Contract Term | ||
| Cost Per License | Optional 1-Year Periods |
Cost Per License
| Year 1 | Year 2 | Year 3 | Year 4 | Year 5 | Year 6 | Year 7 | Year 8 | |
| $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | |
| $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | |
| $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | |
| $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | |
| $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | |
| Insert additional rows as needed to meet software requirements for CHFS users to be able to support and utilize the solution. | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 |
| $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 |
Licensing Options
5 Hourly Rate Card
| Hourly Labor Rate | ||||||
| (For Future Enhancements and Development Work) | Initial Contract Term | Optional 1-Year Periods | ||||
| Years 1 - 5 | Year 6 | Year 7 | Year 8 | |||
| Business Lead\Project Manager (e.g., business analyst) | $0 | $0 | $0 | $0 | ||
| Technical Resource (e.g., tester, staff developer) | $0 | $0 | $0 | $0 | ||
| Sr. Technical Resource (e.g., senior developer, technical architect, security architect) | $0 | $0 | $0 | $0 | ||
| Other (add additional rows as needed) | $0 | $0 | $0 | $0 |
Hourly Labor Rate
6 Value Added Services Optional
| Attachment B - Cost Proposal Form KAPS RFP 758 2500000171 |
| Value Added Services |
Vendor Name:
Costs, if any, for Value-Added items will not be evaluated or scored.
| If Applicable | |||||||||
| Item # | Description of Value-Added Item | Yr 1 Cost | Yr 2 Cost | Yr 3 Cost | Yr 4 Cost | Yr 5 Cost | Option Yr 6 Cost | Option Yr 7 Cost | Option Yr 8 Cost |
| 1 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | |
| 2 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | |
| 3 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | |
| 4 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | |
| 5 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | |
| 6 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | |
| 7 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 | |
| 8 | Add additional rows as necessary to provide additional functionalities and capabilities that enhance the Vendor’s proposed solution. | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 |
Cabinet for Health and Family Services (CHFS) Kentucky Analytics Platform Solution KAPS Attachment B - Cost Proposal Form
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