Attachment A SON NFSG Flooring_060920.docx

STATEMENT OF NEED FOR FLOORING AND FLOORING ACCESSORIES

1.0 GENERAL SCOPE

The purpose of this Statement of Need (SON) is to set out the requirements necessary for a Contractor to provide vinyl flooring for the NF/SG VAMC’s, that meet the VHA specifications and high-quality threshold while integrating excellent environmental stewardship.

New flooring to include rubber cove base and adhesive. This product will need to be delivered to the Malcom Randall VA Medical Center, Gainesville, FL.

In carrying out this action, the Contractor shall furnish all labor, materials, equipment and supervision necessary for, or incidental to, the performance of work set forth herein.

Service required is SV-1 per VHA Healthcare multiple award IDIQ. The Contracting Officer Representative (COR) is Jeff Solis.

Vinyl Flooring include:

· 156356.30 SQFT of U1030 VIVERO BEST GALLERY OAK IN COLOR CORN HUSK

· Minimum of 20 mil (0.020") wearlayer thickness with an overall thickness of 0.160" (4 mm)

· Size needs to be 6” x 48” plank for continuation of existing flooring

· At minimum flooring needs to have cultured diamond-infused coating to provide the ultimate in scratch, stain, and scuff resistance

· Embossed surface

· Oak

· Solid Vinyl plank

· Distressed Wood

· Low Gloss

· 29,744.00 SQFT of NA151 ARBOR ART IN COLOR TURMERIC

· Minimum of 3.2 mm Overall Thickness and wearlayer

· Solid Vinyl plank

· Size needs to be 6” x 48” plank for continuation of existing flooring

· At minimum flooring needs to have cultured diamond-infused coating to provide the ultimate in scratch, stain, and scuff resistance

· Embossed surface

· Oak

· Low Gloss

· S-310 ROLL STRONG ADHESIVE

· Low emitting adhesive

· CB40-6C 1/8 RUBBER COVE BASE 1/8 COIL

· Minimum of 6” High

· Finish in Black

2.0 PERFORMANCE REQUIREMENTS

The contractor shall provide all material as described in the specifications.

Flooring delivery to Malcom Randall VA Medical Center, 1601 SW Archer Rd., Gainesville, FL 32608 under direct coordination with the Interior Designer until final acceptance by the Contracting Officer Representative (COR), Jeff Solis.

Duty hours will be 8:00 am to 4:30pm. The Government recognized US holidays are: New Year’s Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. If the holiday falls on Sunday, it is observed on Monday.

The contractor shall:

a. Installation and Project Management is not required on this project, product will need to be drop shipped on a schedule specified by the VA Interior Designer.

b. Awardee will be required to submit final quotes prior to purchase of requested flooring. The quote shall contain a complete and itemized product list, quantities, finishes, as well as display list and discounted sell prices.

c. Awardee will contact the Interior Designer and Interior Design Assistant prior to ordering product to confirm addresses, quantities, and finishes. If any damaged or broken product is found during shipment to job site, it shall be replaced free of charge to the VA within a 1-4-week time frame.

d. Any pricing or finish specification errors made by the awardee will be corrected at no charge to the VA.

e. Awardee shall provide maintenance and installation manuals for all products specified.

f. Warranty - All product specified needs to offer a twenty-year warranty (including shipping, and parts for the repair or replacement of defective item). Product is to be free of defects in materials and workmanship.

3.0 KICKOFF MEETING

No kick-off meeting is required. A follow up email and phone call are required as needed in advance of final procurement and through the delivery process.

4.0 SUBMISSION OF QUESTIONS

All questions submitted for this solicitation must be electronically sent to the following email address: Victor.Mercado@va.gov. Questions received after the stated date and time, may be addressed at the discretion of the Contracting Officer.

5.0 SUBMISSION OF QUOTATION

Quote Submission: The contractors shall submit complete emailed electronic copy portable document format (.pdf) or Microsoft Excel (.xls) format of:

Volume 1: (technical)

a. Complete manufacturer’s product specifications

b. Bill of Materials with subtotals

c. Product literature

d. Sustainability certification documents

e. Complete testing results / certificates

f. Warranty

g. Self-certifying statement confirming ability to meet project deadlines Volume 2: (pricing)

a. Price quote with separate line for shipping Submissions can be sent in multiple emails to avoid computer system email size limitation, to designated CO. Quotes submitted by any other method will not be considered. All proprietary information shall be clearly marked. The use of hyperlinks in quotes is prohibited. The contractor is responsible for confirming the Government’s receipt of the contractor’s quote.

6.0 EVALUATION CRITERIA

Quotes will be evaluated on:

a. Bill of Materials with subtotals and tagged per CLIN

b. Cut sheets with product detail for each line item.

c. Sustainability Certification

d. Price

7.0 PRODUCT

General

All finished surfaces shall be free of scratches, mars, dents, or blemishes, and withstand staining, and exhibit to flaking, cracking, or loss or adhesion.

See attachment for technical requirement of products.

8.0 SERVICES

Service required is detailed in SV1.

Design Contract Tasks/Requirements

a. The contractor shall be responsible for providing all sample materials for awarded product (2-Day Delivery) as requested by VA Interior Designer and Interior Designer Assistant.

b. The product must not be placed into production without clearance from the VA COR.

c. The contractor shall track manufacturing schedule and notify VA Interior Designer and VA Interior Design Assistant with updates of estimated completion date by email.

The Government maintains the option to modify the normal work week, days and hours, as necessary for the accomplishment of VHA mission.