Attachment A - Request for Quote.pdf

INL/Haiti 191NLE26Q0059 Request for Quote

Airsoft Training Equipment

SECTION 1

SOLICITATION CONSIDERATIONS

1.1 SYSTEM FOR AWARD MANAGEMENT

This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to FAR 4.1102 and other applicable regulations and guidelines. Information can be found at www.sam.gov.

1.2 UNAUTHORIZED DISCLOSURE

The Contractor and its employees shall exercise the utmost discretion concerning all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract, which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer.

All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use and become the exclusive property of the U.S Government. Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do not cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder.

See FAR 3.104 for additional information.

(Rest of Page Intentionally Left Blank)

SECTION 2

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS/RESPONDENTS

SUBMISSION INFORMATION PERTAINING TO REQUEST FOR QUOTE

2.1 INFORMATION TO CONTRACTOR

Contractors are reminded that information furnished under this Request for Quote (RFQ) may be subject to disclosure under the Freedom of Information Act (FOIA). Therefore, all items that are confidential to business or that contain trade secrets or proprietary or personnel information must be clearly marked. Marking of items shall not necessarily preclude disclosure when Department of State (DOS) determines disclosure is warranted by FOIA. However, if such items are not marked, all information contained within the submitted documents shall be deemed releasable.

2.2 QUESTIONS CONCERNING THE REQUEST FOR PROPOSAL

Offerors are warned against contacting any INL personnel other than the Contracting Officer and Contract Specialist prior to award of the Contract resulting from this RFQ. If such a contact occurs and found to be prejudicial to competing vendors, the vendor making such a contact may be excluded from award consideration.

2.3 POINT OF CONTACT

Quotes should be submitted to the below:

Amy Moseley, Contract Specialist MoseleyAR@state.gov

2.4 CONTRACTOR RELATIONSHIPS

The Department of State (DOS) encourages the use of subcontractors. In addition, the Department requires that any potential Organization Conflict of Interest be identified in the proposal to ensure proper firewalls established prior to award.

2.5 MULTIPLE PROPOSALS/ALTERNATIVE SOLUTIONS

Contractors shall not submit, nor shall the Government accept or evaluate, multiple proposals offering alternative solutions. Contractors shall not submit, nor shall the Government accept or evaluate, multiple solutions within one proposal.

2.6 PERIOD OF ACCEPTANCE OF OFFERS

Contractors shall agree, if the proposal is accepted within ninety (90) calendar days (unless a greater period is inserted by the contractor) from the date specified in the solicitation for receipt of proposals, to furnish any or all of the requirements upon which prices are proposed at the price set opposite each item, performed and/or delivered at the designated point(s) within the time specified.

2.7 SPECIFIC SUBMISSION INSTRUCTIONS

Quotes MUST include the following in a separate Attachment to be considered compliant:

• PRICE: unit and extended prices, inclusive of delivery charges in USD.

• DELIVERY DATE: Proposed delivery date.

mailto:MoseleyAR@state.gov

• DESCRIPTION: Description/nomenclature of the item being quoted; product literature may be provided. Quotation must demonstrate compliance with all required features.

Also include description of warranty terms.

• PAST PERFORMANCE: A list of contracts within the last two (2) years for the provision of comparable equipment to federal or commercial customers. The list shall include contact information (name, organization, email, and phone) and limited to no more than five (5) references.

• PICTURES: Pictures or catalog of items quoted should be sent as attachment but are not required.

SECTION 3

STATEMENT OF WORK (SOW)

3.1 BACKGROUND

The mission of the Bureau of International Narcotics and Law Enforcement Affairs (INL) is to minimize the impact of international crime and transnational narcotics trafficking on the United States, its citizens and partner nations. An important component is support to the Haitian National Police (HNP) School in training cadets on urban combat; the following material requested below will support the HNP School in providing urban combat training to cadets through use of Airsoft training equipment.

3.2 TECHNICAL SPECIFICATIONS

The following equipment is “Brand Name or Equal” and pricing should be inclusive of delivery charges.

LINE

# DESCRIPTION QTY UNIT OF

MEASURE

LANCER: Lancer Tactical Gen 3 M4 Carbine SD Airsoft with Programmable Mosfet/ETU-Electric Full/Semi-Auto AEG Rifle (Lipo Battery & Charger Included) *Brand Name or Equal

250 EA-each

LANCER: Lancer Tactical Airsoft M4 M16 Series Polymer 130 Round Capacity Transparent Window High Speed MidCap Airsoft Magazine *Brand Name or Equal

EA-each

PSA: Aim Green Biodegradable Airsoft BBS, Premium- Grade 6mm Airsoft BBS, 25g, 10,000 count.

*Brand Name or Equal

KT-kit

US Ordnance Glock 17: Umarex Glock 17 Gen4 Blowback 6mm BB Pistol Airsoft Gun *Brand Name or Equal

PROTECTIVE GEAR: AOUTACC Airsoft Protective Gear Set, Half Face Mesh Mask with Ear Protection and Tactical Goggles for Adult Men Women *Brand Name or Equal

PELLETS: Umarex High-Grade CO2 Cartridges for Pellet Guns, Box of 50.

*Brand Name or Equal

The proposal should indicate which manufacturer/model/reference is offered for each item.

3.3 DELIVERY (SHIPPING AND HANDLING INSTRUCTIONS)

The Contractor shall provide ALL equipment stated under the technical specifications of this request. The shipment will be delivered directly to INL’s warehouse located at:

GOLDBELT SECURITY

10800 NW 21st Street, Suite 100 Miami, FL 33172 Delivery Order No. ___________ (to be determined upon award)

Vendor’s quoted pricing should include total shipping and delivery charges to the above location.

Point of contact: INL/WHP - Sanjana Ranganathan

The Contractor shall consolidate the entire shipment to prevent loss and misdirection.

The Contractor upon notification shall replace any lost or damaged items during shipment.

The Contractor will be responsible of unloading the materials at the place indicated by the point of contact. All the delivered items must have a minimum warranty of 12 months from the date of delivery. All Defective equipment will be delivered free of charge to INL/HNP to the nearest supplier location for evaluation, repair and, if necessary, in-kind replacement.

Packaging and preservation shall be in accordance with (IAW) best commercial practices to enable shipment to final destination, International Narcotics and Law Enforcement (INL) Haiti, without repacking or incurring damage during shipment and handling.

The items being acquired shall be donated to the government of the ultimate destination. The contractor shall ensure that all items are prepared for safe shipment and include all necessary export approvals, required material data safety sheet, licenses, and paperwork. One copy of the packing list and commercial invoice must accompany the shipment, attached to the outside of the “lead” or number one box/carton/package, or individually attached to the outside of each box/carton/package.

All orders are ultimately intended for an overseas destination. If the shipment shall involve wood packaging material, then the packing and palletizing must conform to the standards in the International Standards for Phytosanitary Measures Publication No. 15: “Guidelines for Regulating Wood Packaging Material in International Trade” (ISPM 15) and have the appropriate markings indicating that the materials meet this standard. Any deliveries arriving at our indicated domestic delivery address that do not meet these standards shall be rejected and must be corrected at the Contractor’s expense.

3.4 TYPE OF CONTRACT

This is a Firm-Fixed Price (FFP), single award purchase order for NAICS – 332999 Law Enforcement Equipment. Set Aside – Small Business. Items outlined under TECHNICAL SPECIFICATION OF ITEMS shall be brand name or equal of the purchase request. The FFP price shall include all direct and indirect costs, profit, export license, shipping/delivery charges (if any), and any and all insurances. No additional sums will be payable on account of any escalation in the cost of materials, equipment or labor, or because of the Contractor’s failure to properly estimate or accurately predict these prices or difficulty of achieving the results required by this contract. The price will not be subject to adjustment after award nor will be adjusted on account of fluctuations in the currency exchange rates.

3.5 WARRANTY

All products listed should be warrantied for at least 36 months OR provide for customary commercial warranty. If INL receives a warranty claim for any product(s), it will be sent to the vendor’s location to perform an evaluation, with no charge to INL, to verify the status of the claim and the product. If the warranty department of the vendor determines that the product has a defect covered under the warranty, vendor must replace within 72 hours. INL is not responsible for any transportation charges related to warranty service.

3.6 CUSTOMS CLEARANCE AND TAX EXEMPTIONS

The Contractor will not be reimbursed VAT or IVA under this contract by the U. S. Government.

The prices set forth in this contract are excluded of all taxes and duties from which the U. S.

Government is exempt by virtue of agreement between the U. S. Government and the Government of Haiti.

3.7 INSPECTION AND ACCEPTANCE

The Contractor shall provide to the U.S. Government the new products as described in the specifications. Further, the Contractor shall properly perform the pre-delivery inspection on the products and deliver them to the location set forth under place of delivery, of this Statement of Work.

The final inspection and acceptance of ALL items shall be performed by the U.S. Government upon their delivery. The payment(s) to the Contractor shall be made following satisfactory inspection and acceptance of products by the Office of INL. All equipment delivered shall conform exactly to the standard described in the technical specification sheet.

If the items or some item does not fulfill requested technical specifications, INL shall return the items to vendor with no cost to INL. The vendor shall evaluate and replace returned items with no transportation cost to INL.

INL will have 30 days (Calendar Days) to inspect and accept all items after arrival at the INL warehouse in Miami, Florida.

3.8 PERIOD OF PERFORMANCE (POP)

The Contractor shall deliver all items within 60 calendar days after award.

3.9 EVALUATION FACTORS FOR OFFERORS

The following are the evaluation factors for proposals sent by the bidders:

• Compliance with the requested technical specifications and warranty period as per Statement of Work.

• Award will be made on an “all or none” basis.

• Award will be made to the lowest priced, technically acceptable, responsible quoter.

• The Government reserves the right to reject quotations that are incomplete, non-compliant with the terms of this solicitation, or that are unreasonably high in price.

• For evaluation purposes, the price will be determined by multiplying the offered prices times the quantities stated in the schedule, and arriving at a grand total, including all options, if any.

• The Government will evaluate the proposed delivery time frame and the technical specifications. The Government will only consider for award those companies that the Government determines have a high likelihood of satisfactorily completing the required items based on the proposal.

• The Government will determine quoter responsibility by analyzing whether the apparent successful quoter complies with the requirements of FAR 9.1.

• Unless an exception in FAR 4.1102 applies, a quoter must be registered in SAM (www.sam.gov) in order to be eligible for award. If the quoter does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered quoter.

http://www.sam.gov/