Attachment A FAC120 Bidder Response Form.xlsx
XLSX spreadsheet 86 KB Posted
- Contract number
- FAC120
- Issued by
- Massachusetts
About this file
This document is a Bidder Response Form for FAC120, a competitive solicitation for Landscaping Services, Tree Care, Snow Removal, and Related Services issued by a Massachusetts state procurement agency. The document outlines a comprehensive bidding process for potential contractors to provide services across multiple Massachusetts counties, including Berkshire, Bristol, Essex, Hampden, Middlesex, Norfolk, Plymouth, Suffolk, and Worcester, among others. The solicitation covers six distinct service categories: Landscaping and Grounds Keeping, Snow Removal, Tree Services, Invasive and Exotic Plant Control, Outdoor Integrated Pest Management, and Irrigation Systems Services and Repair.
The contract emphasizes environmentally preferable practices and sustainability, requiring bidders to detail their green initiatives, equipment usage, certifications, and environmental management strategies. Contractors must demonstrate geographical coverage, technical qualifications, past performance, and compliance with state and federal regulations. The bidding process includes detailed requirements for each service category, such as providing lists of subcontractors, equipment inventories, certifications, and narratives describing technical expertise. Bidders are evaluated on their ability to provide services efficiently, sustainably, and with minimal environmental impact, with additional points awarded for advanced environmental practices, zero-emission equipment, organic landscaping techniques, and comprehensive pest management approaches.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| FAC120%20Contract%20User%20Guide%20.06.05.25.pdf | ||
| FAC120 Intent to Award Notice.pdf | ||
| FAC120 RFR 1-19-23.docx | DOCX document | |
| form_prompt-pay-discount_1.docx | DOCX document | |
| Attachment B FAC120 Price Sheet.xlsx | XLSX spreadsheet | |
| FAC120 Contract User Guide 06.05.25.docx | DOCX document | |
| FAC120 WTO Intent to Post 9-26-22.docx | DOCX document | |
| Reference Standard Contract Form and Terms and Conditions_27.pdf | ||
| FAC120 SDP Form_1.xlsx | XLSX spreadsheet |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
INSTRUCTIONS
NOTE TO BIDDER:
This is the Bidder Response Form for the FAC120: Landscaping Services, Tree Care, Snow Removal and Related Services RFR. Use the tabs below to move through each portion of the response form. Bidders must complete the "Bidder Information" tab, "Current Environmental Practices" tab, and the category tab(s) for any category being bid. Failure to provide all of the requested information may result in your response being disqualified. Any questions must be posted to COMMBUYS through the “Bid Q&A” tab.
Bidder Information
| FAC120: Landscaping Services, Tree Care, Snow Removal and Related Services |
| BIDDER RESPONSE FORM - BIDDER INFORMATION |
| Bidder must respond to all questions in the 5 sections below unless stated otherwise. |
Each gray box is a response field Example: Company Name, Inc.
| 1. Bidder Information (type answers into the outlined boxes below) | |
| Company Name: | Years in Business: |
| Company Address: | Days/Hours of Operation: |
| Company Phone (toll-free): | Company Website (optional): |
| Company Email: |
2. Contact Person(s) (provide at least one contact person and list additional contacts where applicable)
Awarded Contractors are responsible for reporting quarterly sales and diversity spending as well as ensuring payment of the 1% OSD Administration Fee. Any changes to any Contractor contacts must be communicated to the FAC120 Contract Manager.
| Name | Phone | ||
| Primary Account Manager: | |||
| Reporting Contact (if not primary): | |||
| Admin Fee Contact (if not primary): | |||
| Customer Contact (if not primary): |
| 3. Emergency Contact Person (provide a contact who can be available 24 hours a day or as close to 24 hours as possilbe) | |||
| Name | Phone | ||
| Emergency Contact Person: |
Describe your Continuity of Operations Plan (COOP)
| 4. Categories Being Bid (answer Yes/No or mark "X" - Bidder may respond to one or multiple categories) | |
| Category 1 - Landscaping and Grounds Keeping Services | |
| Category 2 - Snow Removal Services | |
| Category 3 - Tree Services | |
| Category 4 - Invasive and Exotic Plant Crontrol Services | |
| Category 5 - Outdoor Integrated Pest Management Services (IPMS) | |
| Category 6 - Irrigation Systems Services and Repair |
| 5. Is your company compliant with both state and federal taxes? |
| Answer (Yes/No): |
Category 1 Landscaping
| FAC120: Landscaping Services, Snow Removal and Tree Care |
| CATEGORY 1 - Landscaping and Grounds Keeping Services |
| Bidder must follow instructions below by indicating Geographical Coverage and providing a narrative response for each question below. |
Please indicate which counties your company can provide Landscaping and Grounds Keeping Services with entering "Y" for each below.
| Berkshire |
| Branstable |
| Bristol |
| Dukes |
| Essex |
| Franklin |
| Hampden |
| Hampshire |
| Middlesex |
| Nantucket |
| Norfolk |
| Plymouth |
| Suffolk |
| Worcester |
Required Input answers in corresponding fields below.
(each answer below should be limited to 100 words or less)
| Narrative describing the company, its technical qualifications and expertise in this service category. |
| Narrative describing the company’s past performance in this service category. |
| Narrative describing the company’s sustainable landscaping practices and capabilities. |
| Provide a current list of subcontractors. |
| Provide a list of available equipment and brand type. |
| Desirable |
| Please list al pesticide licenses and certifications held by your company. |
| Please list all current NOFA and/or MCLP certifications. |
| Does your company hold a Landscape Architect Licensure? |
| Does your company hold a NE Organic Farming Association membership? |
| Does your company have a Massachusetts Certified Arborist or an ISA Certified Arborist on staff? |
| Desirable Environmental Specifications |
| Please provide a narrative describing your company's use of compost and organic fertilizers (plant, animal and mineral based) which meet the USDA National Organic Standards instead of commercial chemical fertilizers. The USDA Organic Integrity database can be found here: https://organic.ams.usda.gov/integrity |
| Please provide a narrative describing your company's ability to provide native and drought tolerant plants. |
| Please provide a narrative describing your company's ability to compost all yard waste. |
| Please provide a narrative descriging your company's use of zero-emission battery powered electric landscaping equipment. |
Category 2 Snow Removal
| FAC120: Landscaping Services, Snow Removal and Tree Care |
| CATEGORY 2 - Snow Removal Services |
| Bidder must follow instructions below by indicating Geographical Coverage and providing a narrative response for each question below. |
Please indicate which counties your company can provide Landscaping and Grounds Keeping Services with entering "Y" for each below.
| Berkshire |
| Branstable |
| Bristol |
| Dukes |
| Essex |
| Franklin |
| Hampden |
| Hampshire |
| Middlesex |
| Nantucket |
| Norfolk |
| Plymouth |
| Suffolk |
| Worcester |
Required Input answers in corresponding fields below.
(each answer below should be limited to 100 words or less)
| Narrative describing the company, its technical qualifications and expertise in this service category. |
| Narrative describing the company’s past performance in this service category. |
| Narrative describing the company’s use of environmentally preferrable deicing materials as defined in section 4.2.4 of the FAC120 RFR. |
| Provide a current list of subcontractors. |
| Provide a list of available equipment and brand type and identify any that are battery powered. |
| Desirable Environmental Specifications |
| Please provide a narrative descriging your company's use of zero-emission battery powered electric snow removal equipment. |
Category 3 Tree Service
| FAC120: Landscaping Services, Snow Removal and Tree Care |
| CATEGORY 3 - Tree Services |
| Bidder must follow instructions below by indicating Geographical Coverage and providing a narrative response for each question below. |
Please indicate which counties your company can provide Landscaping and Grounds Keeping Services with entering "Y" for each below.
| Berkshire |
| Branstable |
| Bristol |
| Dukes |
| Essex |
| Franklin |
| Hampden |
| Hampshire |
| Middlesex |
| Nantucket |
| Norfolk |
| Plymouth |
| Suffolk |
| Worcester |
Required Input answers in corresponding fields below.
(each answer below should be limited to 100 words or less)
| Narrative describing the company, its technical qualifications and expertise in this service category. |
| Narrative describing the company’s past performance in this service category. |
| Provide a current list of certifications. |
| Provide a current list of subcontractors. |
| Narrative describing experience related to Asian Long Horned Beetles. |
| Narrative of the remediation practices your company utilizes for contaminated material. |
| Name(s) and location(s) of facility(ies) that accept contaminated material from the Bidder, and the remediation / disposal methods used at those facilities. |
| List any Emerald Ash Borer Training. |
| Desirable Environmental Specifications |
| Please provide a narrative describing your company's ability to separate and compost non-contaminated trimmings. |
| Please provide a narrative describing your company's use of battery powered equipment. |
Category 4 Invasive Plant
| FAC120: Landscaping Services, Snow Removal and Tree Care |
| CATEGORY 4 - Invasive and Exotic Plant Control |
| Bidder must follow instructions below by indicating Geographical Coverage and providing a narrative response for each question below. |
Please indicate which counties your company can provide Landscaping and Grounds Keeping Services with entering "Y" for each below.
| Berkshire |
| Branstable |
| Bristol |
| Dukes |
| Essex |
| Franklin |
| Hampden |
| Hampshire |
| Middlesex |
| Nantucket |
| Norfolk |
| Plymouth |
| Suffolk |
| Worcester |
Required Input answers in corresponding fields below.
(each answer below should be limited to 100 words or less)
| Narrative describing the company, its technical qualifications and expertise in this service category. |
| Provide a list of all invasive plant identification and management trainings completed. |
| Narrative describing the company’s past performance including information on how sensitive areas (e.g. wetland resource areas, priority natural communities, rare species habitat, etc.) were managed. |
| Has staff at your company completed the Umass Amherst Invasive Plant Certification Program? |
| Do all crew applicators have a valid Massachusetts Commercial Applicator License? |
| Do one or more staff have a valid Massachusetts Commercial Certification license? |
| Provide a current list of subcontractors. |
| Provide documentation of any warnings, penalties or fines received in the last three (3) years. |
| Narrative of the remediation practices your company utilizes for contaminated material. |
| Name(s) and location(s) of facility(ies) that accept contaminated material from the Bidder, and the remediation / disposal methods used at those facilities. |
| Desirable Environmental Specifications |
| Please provide a narrative describing your company's ability to propose an effective IPM that does not call for the use of pesticides/herbicides when possible. |
| Please provide a narrative describing your company's use of battery powered equipment. |
Category 5 Outdoor IPM
| FAC120: Landscaping Services, Snow Removal and Tree Care |
| CATEGORY 5 - Outdoor Integrated Pest Management |
| Bidder must follow instructions below by indicating Geographical Coverage and providing a narrative response for each question below. |
Please indicate which counties your company can provide Landscaping and Grounds Keeping Services with entering "Y" for each below.
| Berkshire |
| Branstable |
| Bristol |
| Dukes |
| Essex |
| Franklin |
| Hampden |
| Hampshire |
| Middlesex |
| Nantucket |
| Norfolk |
| Plymouth |
| Suffolk |
| Worcester |
Required Input answers in corresponding fields below.
(each answer below should be limited to 100 words or less)
| Narrative describing the company, its technical qualifications and expertise in turf and landscape Integrated Pest Management. |
| Narrative describing your IPM training program for Eligible Entities. |
| Narrative describing the Company’s ability to identify shrubs, trees, weeds, etc. |
| Narrative describing the staff qualifications and measures that are in place to ensure positive pest and plant disease identification. |
| Do you agree to conform to the requirements for reporting as per Sections 7.1 and 7.2 of the USEPA Pesticide General Permit (PGP) for the Discharges from the Application of Pesticides? |
| List of all relevant licenses and certifications. |
| Preferred Requirements |
| Does your company have access to an entomologist, ecologist or general life scientist for positive pest identification as well as routine and emergency consultation? |
| Do you have a valid Code 44 Commercial Certification Number? |
| Provide documentation of any warnings, penalties or fines received in the last three (3) years. |
Category 6 Irrigation
| FAC120: Landscaping Services, Snow Removal and Tree Care |
| CATEGORY 6 - Irrigation Services |
| Bidder must follow instructions below by indicating Geographical Coverage and providing a narrative response for each question below. |
Please indicate which counties your company can provide Landscaping and Grounds Keeping Services with entering "Y" for each below.
| Berkshire |
| Branstable |
| Bristol |
| Dukes |
| Essex |
| Franklin |
| Hampden |
| Hampshire |
| Middlesex |
| Nantucket |
| Norfolk |
| Plymouth |
| Suffolk |
| Worcester |
Required Input answers in corresponding fields below.
(each answer below should be limited to 100 words or less)
| Narrative describing the company, its technical qualifications and expertise in this category. |
| Narrative describing your company’s past performance in this service category. |
| Narrative describing your company's experience with using water efficient irrigation equipment. |
| Narrative describing your company's experience with using EPA WaterSense approved equipment. |
| Narrative describing your company's experience with installing and repairing drip irrigation systems. |
Current Environmental Practices
| FAC120 Bidder Current Environmentally Preferable Products And Practices Form |
| The primary purpose of this form is to encourage bidders to communicate existing business practices that foster a sustainable approach to conducting their operations. This may include one that has a reduced impact on the environment or public health, such as, but not limited to, creating less waste by using less packaging; eliminating the use substances and/or materials that are considered toxic; using alternative fuel vehicles in the delivery fleet for the purpose of reducing air pollution and greenhouse gas emissions, or setting environmental policies and measuring progress. |
The Commonwealth considers such initiatives part of the “best value” of procurement. Bidders have an opportunity to receive additional points in the evaluation phase of the RFR for the environmental initiatives they have identified. However, bidders must provide documentation to substantiate answers. If reference is made to an attached bid document, or URL, list reference in Column C.
BIDDER NAME:
Bidder Questions To be responsive, bidder must provide answers to questions below.
If no answer, indicate "none". If not applicable, indicate N/A.
| (box will expand as you add text) | ||
| Bidder Sustainability Program/Environmental Business Practices | List reference link or bid file name | |
| Indicate what types of corporate sustainability policies/plans your company has AND attach (or provide link) to policies/plans: | ||
| Corporate Wide Sustainability Policy | ||
| Climate Action Plan | ||
| Zero Waste Policy | ||
| Toxics Reduction Strategy | ||
| Green Fleet Policy | ||
| Sustainable Procurement Policy or Environmentally Preferable Purchasing Policy | ||
| Anti-Idling Policy | ||
| Waste Prevention and/or recycling policy/program | ||
| Other: | ||
| Briefly describe and list sustainable procurement practices and achievements as a result of the policies checked above: | ||
| Does your company publish an annual Sustainability Report? The sustainability report may include reference to policies but should include specific and measurable accomplishments over the last year. If yes, you must also provide a link to your latest report (or attach document to bid if no link available) and briefly describe key elements and accomplishments: | ||
| Do you have specific targets for reducing your use of energy, water and chemicals? Describe targets: | ||
| Do you report to EcoVadis, or another similar environmental rating system? If so, attach your scorecard. | ||
| Decarbonization | ||
| What commitments and efforts has the company made to cut its carbon footprint? Please describe: | ||
| Company reports Greenhouse Gas emissions and climate change strategy to the Carbon Disclosure Project (CDP) or publicly disclose an equivalent amount and type of information on an annual basis. Please describe: | ||
| Bidder Facility Sustainability Practices: List individual steps not indicated above that your firm has taken to improve the sustainability at your own operations: | ||
| Uses at least 50% remanufactured toner cartridges in printers. Provide total annual spend on remanufactured and Original Equipment Manufacturer (OEM) cartridges: | ||
| Implemented a green cleaning program at our own facilities. Describe program and provide a list of third-party certified products used: | ||
| Purchases appliances and equipment (printers, copiers, microwaves, etc.), that are Energy Star or EPEAT certified models. Provide a list certified products: | ||
| Incorporates green building design elements into all construction and renovation projects. List green design elements and provide supporting documentation to substantiate: | ||
| Owns or leases buildings certified to LEED or other green building standard. Describe any data collected and provide link to any published reports: | ||
| Purchases or creates renewable electricity onsite (through solar or wind systems, for example). Describe and indicate the % of energy that is derived from renewable sources: | ||
| Has a recycling program. List all materials included in the program: | ||
| Has a composting program. List name of compost vendor: | ||
| Has received a 3d party energy audit (usually through a utility) and implemented recommendations. Attach audit recommendations and what has been completed: | ||
| Has received a 3d party waste audit and implemented recommendations. Attach audit or recommendations and what has been completed: | ||
| List other sustainable initiatives not listed above and provide any data to substantiate claim: | ||
| Packaging: Has your company implemented any environmental packaging initiatives? | ||
| Are there packaging reduction, reuse, and recycling initiatives place? Describe all practices that apply: | ||
| Shipping/Transportation: Has your company implemented any of the following environmentally sound shipping and transportation practices? | ||
| Are there any environmentally sound shipping and transportation practices? (e.g., being an EPA SmartWays Partner, using alternative fuel vehicles, purchasing environmentally preferable fleet products (e.g., retread tires, re-refined motor oil, low-VOC solvents, etc)? Provide a description of the practices, products or fuels used: | ||
| Training and Education | ||
| Describe how your company trains staff on the products or service that involves an environmentally preferable component? Provide a description of the practices: | ||
| Describe how your company educates customers on the environmentally preferable products or service? Prorovide a description of the practices: | ||
| Certifications: Bidders should familiarize themselves with the various certifications and standards for their industry in which they operate, with particular attention to those concerning environmental issues. Has your company or any of its manufacturers and/or subcontractors obtained any of the following product / industry certifications? | ||
| Is LEED Certified. List to what standard: | ||
| Has adopted an environmental management system that is geared to continuous improvement (e.g., ISO 14000). Attach proof of an EMS audit. | ||
| Certified as a Massachusetts Sustainable Business Leader through the Sustainable Business Leader Program. Attach certification. | ||
| Other industry environmental standards where applicable. Examples include, but are not limited to: CERES principles, C2C Protocol, Responsible Care Codes of Practice or other similar standards. List standard(s) and attach proof of certification: | ||
| Is a certified B Corporation. Please describe: | ||
| Other. Please describe: | ||
| Other Environmental Criteria | ||
| Bidders may provide additional information about environmentally preferable products or practices that are not indicated and explained above. Attach appropriate documentation to substantiate claims: |
image1.emf
File details come from the government source that posted it. Updated .