ATTACHMENT 7 SOLICITATION N3220521R4205.pdf

SEE ADDENDUM

(No Collect Calls)

N3220521R4205 22-Jun-2021

b. TELEPHONE NUMBER

757-443-5914

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 26 Jul 2021

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

N322059. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

TIMOTHY LEWIS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

MILITARY SEALIFT COMMAND NORFOLK

471 EAST C STREET, BLDG SP-64 NAVAL STATION N

NORFOLK VA 23511

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

X 8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$16,500,000

NAICS:

519120

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF83

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

N3220521R4205

Section SF 1449 - CONTINUATION SHEET

PWS

PERFORMANCE WORK STATEMENT (PWS)

ACRONYMS

The following acronyms apply to the terms used in this statement of work:

ABS........................... American Bureau of Shipping

ASME....................... American Society of Mechanical Engineers

COMSC...................... Commander, Military Sealift Command

COR............................ Contracting Officer Representative

COTS.......................... Commercial off The Shelf

EPI…………………. Engineering Process Instruction

ESTA………………. Emprise Secure Transfer Agent

ERM………………… Electronic Records Management

EWI………………… Engineering Work Instruction

GFI ………………… Government Furnished Information

GFM………………... Government Furnished Material

MSC............................ Military Sealift Command

NAVSEA.................... Naval Sea Systems Command

ODC............................ Other Direct Costs

OEM............................ Original Equipment Manufacturer

PC............................... Personal Computer

PM............................... Preventive Maintenance

SAMM........................ Shipboard Automated Maintenance Management

SCORM……………... Sharable Content Object Reference Model

SMART...................... Ship Material Assessment and Readiness Testing

SMS ………………... Safety Management System

SNAME....................... Society of Naval Architects and Marine Engineers

SQL………………… Structured Query Language

TMDER…………….. Technical Manual Deficiency Evaluation Report

TPOC.......................... Technical Point of Contact

TRANSALT............... Transportation Alteration of Equipment

USCG.......................... United States Coast Guard

VRR............................ Voyage Repair Request

VTL............................. Virtual Tech Library

WAWF……………... Wide Area Work Flow

3M............................... Maintenance and Material Management

1. BACKGROUND. The Military Sealift Command (MSC) owns and operates approximately 120 vessels including steam turbine, gas turbine, and diesel engine propelled vessels. These vessels fulfill various missions such as underway replenishment, oceanographic research, cable repair and dry & refrigerate cargo transportation. MSC’s Engineering Division is responsible for the maintenance, repair, alteration, and material readiness of the MSC fleet. Throughout the period of performance of this contract, new vessels will be introduced into the MSC fleet and vessels will be retired from service life.

The Technical Documentation Branch N04713 is responsible for managing many sources of data within the

Engineering Division. The Technical Documentation Branch is required to provide new and revised technical manuals, drawings, and technical data for fleet support. The MSC Tech Library is the central location for all of

MSC’s technical documentation.

2. SCOPE. The Engineering Department of Military Sealift Command (MSC) requires the Technical

Documentation Branch to provide Military Sealift Command (MSC) administrative, data management and technical support of the engineering library. This includes the MSC Virtual Technical Library system (VTL), an electronic repository and management system for technical manuals, drawings, engineering designs, engineering and technical references. The Contractor shall provide the MSC Engineering Department (N7) administrative support, data management support, and technical support for the engineering library Ashore and Afloat. The

Contractor will be responsible for performing the following tasks on or off-site.

3. Tasking:

3.1. Contractor shall follow the government holiday schedule and be responsible for normal day-to-day operation of the technical library which include:

3.1.1. Managing records to include receiving, cataloging, filing, rearrangement and redistribution within the available library space.

3.1.2. Operating equipment to conduct and complete the required work.

3.1.3. Securing all operating equipment at the end of the workday.

3.1.4. Receiving telephone calls and communicating messages via email, answering questions, and initiating telephone calls, as required to accomplish regular operations.

3.1.5. Maintaining the United States Coast Guard (USCG), American Bureau of Shipping (ABS), and other regulatory body approval files for ship designs. This task requires retrieval of drawings, approval letters, certifications, and other files from the ABS website, NAVSEA website, SAMM, and other sites as applicable. The government will provide access to the ABS and NAVSEA websites. The retrieved files may be required to be uploaded and cataloged into the SAMM VTL.

3.1.6. Document handling and cataloging.

3.1.7. Scanning and converting original drawings, technical manuals, files, records, and other documentation as requested. Original media may be in paper, vellum, microfiche, and microfilm or in aperture card form.

3.1.7.1. Scanning, printing and document reproduction based on customer request.

3.1.7.2. Duplicating and transferring technical data onto electronic media based on customer request.

3.1.8. Develop and maintain process and procedure manuals for all library operations (CDRL 1423-1

Procedures and Processes for Library Operations) including:

3.1.8.1. Detailed steps on how to perform all operations at the technical library and may be required to include flow charts, equipment nameplates, programs, passwords, points of contact (POC) address, etc.

3.1.8.2. The procedure and process manuals may be required to be updated and approved by the COR.

3.1.8.3. Develop and maintain, at a minimum on an annual basis, an Engineering Process Instruction for all library operations.

3.1.9. Maintain the MSC SAMM VTL at MSCHQ (Norfolk, VA).

3.1.10. Laminate small and large format drawings or other documents. Prepare and ship documents as required.

3.1.11. Provide support for managing changes to Technical Manuals (TMs) to include:

3.1.11.1. Retrieve TM changes. Reviewing changes and revisions to TMs.

3.1.11.2. Properly formatting, submitting and tracking changes to Technical Data Management

Information System (TDMIS) or subsequent system and Naval Systems Data Support Activity

(NSDSA).

3.1.11.3. Submit SAMM feedback for all ships affected by the Technical Manual changes and revision.

3.1.11.4. Maintain, post and update a library of engineering standards and reference documents both hard copy and electronic copy on the VTL.

3.1.11.5. Provide changes to the Technical Manuals (TMs) on behalf of the TMMA to include, at minimum, processing of TMDERs, assembling changes and revisions to manuals, requesting new TMINS and submitting final documents to NSDSA.

3.2. Maintain the library of manufacturer’s literature including engineering service bulletins and advisories which includes:

3.2.1. Retrieving, sorting, and filing engineering service bulletins.

3.2.2. Distributing engineering service bulletins to appropriate vessels.

3.2.3. Cataloging and updating service bulletins on the SAMM VTL.

3.2.4. Updating technical manuals by including service bulletins.

3.2.5. Maintain an electronic and/or hardcopy collection of controlled technical documents and distribute as directed by the MSC COR. The Contractor may be required to update the metadata in the SAMM

VTL for the controlled documents.

3.3. Provide support for the assembly and distribution of technical data in support of ship availabilities to include:

3.3.1. Verify the referenced technical records (drawings and manuals) are the correct version for the ship availability.

3.3.2. Search technical library information to retrieve reference data, drawings, manuals, and designs for the development of work packages.

3.3.3. Duplicate the availability work package as requested.

3.3.4. The Contractor may be required to catalog and import scanned hard copies and converted electronic files received in bulk into the local instance of the SAMM VTL. The Contractor may be required to conduct bulk distribution of technical data based on customer request and as directed by the COR.

3.3.5. The Contractor shall develop data CDs or DVDs and duplicate as required.

3.4. The Contractor will be required to provide personnel capable of creating and updating engineering drawings based on information from MSC Engineers and in accordance with the latest revision of

Attachment 2 - MSC Computer Aided Designed (CAD) drawing standard and Attachment 3 - MSC General

Technical Requirements (GTRs). The Contractor may be required to provide all CAD drawings in an

AutoCAD compatible format.

3.4.1. Make changes to Engineering Drawings after receiving change information from N7 engineers; make changes to drawing numbers, references, and applicability tables. The Contractor maybe asked to accompany an engineer on ship check for drawing development.

3.5. SAMM VTL Support

3.5.1. Exporting and distributing electronic technical data from the local instance of the SAMM VTL to the

MSC fleet.

3.5.2. The Contractor may be required to provide support for distribution of SAMM VTL and SMS files to the MSC fleet via ESTA on a weekly basis.

3.5.3. The Contractor shall maintain the SAMMVTL within the LES Engineering Ashore Application

ERM.

3.5.4. The contractor shall, when identified, make recommendations for efficiency improvement for the

SAMM VTL application and business processes.

3.5.5. The Contractor shall provide database administration and testing support when requested by the

COR.

3.5.6. The Contractor shall provide database conversion and testing support when requested by the COR.

3.5.7. The Contractor shall recommend technology improvements that may increase quality of existing

VTL content and reduce manual labor required to perform data entry of document meta-data into

VTL database.

3.5.8. The Contractor shall recommend technology improvements that may increase probability of users finding required documentation.

3.5.9. The Contractor shall recommend technology improvements that may enhance the capabilities of the

VTL.

3.6. The Contractor may be required to travel to MSC vessels to inventory, scan and catalog technical documents, either pier side or underway, into SAMM VTL. CDRL 1423- 4 Trip Report

3.6.1. The Contractor may be required to review records contained in the ashore SAMM VTL for applicable vessel records and annotate those shipboard records not in the ashore library.

3.6.2. The Contractor may be required to scan those records not existing in the ashore SAMM VTL.

3.6.3. The Contractor may be required to perform general organization of the shipboard library to include labeling and document repair.

3.6.4. The Contractor shall transport necessary scanning equipment to the vessel location.

3.6.5. Submit to the vessel an updated records inventory upon completion of records entry into SAMM

VTL. CDRL 1423-5 Ship Technical Library Inventory

3.7. First Line Supervisor/Librarian may be required to provide a monthly technical library metrics report.

CDRL 1423-2 Library Metrics.

3.8. The Government will provide initial training in the use and operation of SAMM VTL Library network and website, to the extent necessary to perform the required functions. After the initial training, it is the responsibility of the Contractor to train new employees prior to starting work.

4. Quality Assurance Plan: The Contractor may be required to submit a preliminary Quality Assurance Plan

(QAP) for all specific tasks that describes the processes which will be in place to ensure the final product is free of errors. The QAP shall describe how the Contractor will ensure that the work performed will meet all requirements. The QAP must address how the Contractor intends to implement quality control, quality assurance, and continuous process improvement. The QAP shall include as a minimum: Quality Metrics, Quality Checklist(s) and, Process Improvement Plan; Quality Baseline. The Contractor may be required to retain documentation generated as a result of the QAP to facilitate audits by the COR.

4.1.1. Process Management Plan: The process document may be required to include identification of the process lead, all additional roles, the detailed process activities to include quality assurance and sustainment. (i.e. helpdesk support process).

4.1.2. Weekly Meetings. The Contractor may be required to schedule Weekly Meetings with the COR.

The COR can elect to conduct meetings in person or electronically and the frequency. The meeting may be required to include subcontractors as needed, discuss work conducted since the last meeting and expected work to be conducted in the next reporting period, and any areas of concern. The

Contractor may be required to provide meeting minutes as defined in CDRL 1423-7 Meeting

Minutes.

4.1.3. Trip Reports. The Contractor will be required to provide Trip Reports for all travel (ship check, installation, and training, etc.). The Trip Reports shall be in the format as defined in CDRL 1423-4

Trip Report.

4.1.4. Monthly Report. The Contractor may be required to provide a Monthly Report that outlines the progress for each of the Specific Tasks. CDRL 1423-3 Monthly Report

4.1.5. Electronic Invoicing. Invoices shall be submitted via the WAWF system to process all vendor payment requests and receiving reports.

4.1.6. Monthly Management Meeting. The Contractor may be required to schedule Monthly Meetings with the COR in person to discuss the Monthly Report. At minimum, First Line Supervisor will be required to attend these meetings. The Contractor may be required to provide meeting minutes as defined in CDRL 1423-7 Meeting Minutes.

4.1.7. Action Item Tracking. The Contractor may be required to maintain a consolidated list of actions items, with the exception of help calls or SAMM feedback, and enter all action items into the SAMM

Task Manager and record the task identification number in the action items tracking list. When an action item is the responsibility of the government, the Contractor may be required to submit a task request via the SAMM Task Manager module. CDRL 1423-6 Action Item Report

5. MEETINGS, FACILITIES, AND PERSONNEL.

5.1. Facilities. All work services shall be performed at the MSC Technical Library or on travel visiting an MSC vessel. Situational telework offsite shall be permitted as necessary to provide flexibility and continuation of operations. The Contractor shall be able to provide services in these areas or be prepared to perform travel.

5.1.1. The Government will provide sufficient office space for Contractor personnel working on-site to perform the required duties. The office space shall have as necessary; include telephones, computer hardware, software and full time access to the computer systems of MSC. The

Government will provide unlimited official use of copying equipment for unclassified reproduction.

5.2. Business Meetings. The Contractor and Government will have monthly meetings at a time agreed to by MSC and the contractor. The meetings allow time to review contract performance and to discuss Contractor findings. Meeting minutes will be documented by the Contractor.

5.3. Personnel. The minimum personnel qualifications and key personnel designations are set forth in

Subfactor 3 in Federal Acquisition Regulation (FAR) 52.212-2 Addendum of the solicitation. The

Contractor shall advise the Contracting Officer, in writing, which specific persons have the decision-making authority described herein. Within 5 days of award, the contractor shall provide personnel to begin the onboarding process (i.e. CAC issuance, SAAR-N, facilities access, etc.) to work on this contract as specified in the table below.

Minimum

Number of

Resumes

Labor Category

2 Engineering Technician Level IV-V with Drafting Experience

1 First Line Supervisor/Librarian

1 Senior Library Technician

2 Library Technician

3 General Clerical Level III

1 System Analyst

10 TOTAL

5.3.1. First Line Supervisor/Librarian

5.3.1.1. The First Line Supervisor shall be responsible for managing the daily activities of the Library

Technicians and General Clerks performing the functions described in the SOW.

5.3.1.3 The First Line Supervisor shall also be responsible for coordinating the daily activities of the Contractor’s personnel with those of the Library Director, contract COR, and request originators.

5.3.1.4 The First Line Supervisor shall coordinate library projects and plans with the Library

Director/COR. The First Line Supervisor will also receive and coordinate work prioritization with the Library Director/COR.

5.3.1.5 The First Line Supervisor shall be responsible to coordinate and oversee tasks conducted by civilian mariners, military personnel, and other Contractors.

5.3.2. Senior Library Technician

5.3.3. Two Library Technicians

5.3.4. Two Engineering Technicians with Drafting Experience

5.3.5. Three General Clerks

5.3.6. System Analyst shall provide equipment, hardware, software and database support as well as technological improvements.

5.3.7. Substitution of Key Personnel: No substitutions to key personnel can be made without prior written approval of the Contracting Officer. Any proposed substitute must have a CONFIDENTIAL security clearance and meet the qualifications specified in Subfactor 3 in FAR 52.212-2 Addendum of the solicitation The contractor shall provide resumes in accordance with CDRL 1423-8 Resume.

5.4. Safety. Personal Protective Equipment shall be required for personnel performing shipboard operations on vessels in accordance with the Personal Protective Equipment SMS procedure 2.1-006.

6. TRAVEL/MATERIALS

6.1 Travel and materials will be firm fixed price.

7. PERIOD OF PERFORMANCE

YEAR PERIOD OF PERIOD

Base Year 1 October 2021 - 30 September 2022

Option 1 1 October 2022 - 30 September 2023

Option 2 1 October 2023 - 30 September 2024

Option 3 1 October 2024 - 30 September 2025

Option 4 1 October 2025 - 30 September 2026

8. OVERTIME

MSC anticipates that the scope of work defined in the PWS can be satisfactorily performed based on a standard

40-hour workweek. In the event that the Government and Contractor deems overtime to be necessary (Urgent

Requests) to meet the needs of the Government, the Government and the Contractor will collaborate to determine if the Contractor should perform overtime at the pre-negotiated overtime labor rate for this contract.

Collaboration between the Government and Contractor is highly recommended especially since this is a firm-fixed price contract, and contractor is fully responsible for controlling costs and performing effectively.

However, the Government reserves the right to procure any additional support via a competitive solicitation in the event such a course of action is determined to be in the best interests of the Government.

9. OTHER INFORMATION

The Contracting Officer has designated the person named below as the authorized COR for this Contract:

NAME: Jermaine Green

CODE: N7

PHONE: 757-443-2696

EMAIL: jermaine.a.green1@navy.mil

The COR will represent the Contracting Officer in the administration of technical details within the scope of this contract and will perform inspection and acceptance of all deliverables. The COR is not otherwise authorized to make any representations or commitments of any kind on behalf of the Contracting Officer or the

Government. The COR does not have the authority to alter the Contractor's obligations or change the specifications in the contract. If, as a result of technical discussions, it is desirable to alter contract obligations or work statements, a modification must be issued in writing and signed by the Contracting Officer. The COR is responsible for reviewing the invoices submitted by the Contractor and informing the Contracting Officer of areas where exceptions are to be taken. The COR authority is not delegable. The COR may be personally liable for unauthorized acts.

AUTHORIZED CHANGES ONLY BY THE CONTRACTING OFFICER

Except as specified in the paragraph below, no order, statement, or conduct of Government personnel who visit the Contractor’s facilities or in any other manner communicates with Contractor personnel during the performance of this contract shall constitute a change under the Changes clause of this contract.

The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as a part of this contract.

The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract and notwithstanding provisions contained elsewhere in this contract, said authority remains solely the mailto:jermaine.a.green1@navy.mil

Contracting Officer’s. In the event the Contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase incurred as a result thereof. The address and telephone number of the Contracting Officers are:

Timothy Lewis

MSC N102C

Military Sealift Command

Bldg SP64

Navy Station Norfolk, VA 23511

757-443-5914 timothy.lewis6@navy.mil

PERMITS AND RESPONSIBILITIES

The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any applicable Federal, State, and Municipal laws, codes, and regulations, in connection with any movement over the public highways of overweight/over dimensional materials.

CONTRACT TYPE

This will be Firm-Fixed Price contract with a one (1) year base period and four (4) one-year options.

REQUIRED STANDARD OF WORKMANSHIP/PERFORMANCE STANDARDS

Services will be acquired under this contract. This contract is structured as performance based in accordance with FAR

Subpart 37.6. This contract, as supplemented by the performance work statement (PWS) provides specific requirements to accomplish the work. The contractor shall be evaluated on its ability to provide quality deliverables in an efficient manner.

Task or

Deliverable

Performance Standard* Performance

Indicator

Surveillance Method Incentive (Negative)

SAMM VTL

Support

(PWS 3.5)

The contractor shall respond to electronic requests for technical data within 3 working days.

80% or greater

Sampling of 10% of online requests

When the contractor fails to meet the performance goal, the government may permanently withhold 5% of the hold back amount associated with the performance period up to a maximum of 100% of the hold back.

Substitution of

Key Personnel

(PWS 3.1 - 3.8)

Any proposed substitution of Key Personnel must have a CONFIDENTIAL security clearance and meet the qualifications specified in

Personnel Qualifications

95% or greater

Resume, review of

CDRL 1423-8

When the contractor fails to meet the performance goal, the government may permanently withhold 5% of the hold back amount associated with the performance period up to a maximum of 100% of the hold back.

METHODLOGIES TO MONITOR PERFORMANCE

In an effort to minimize the performance management burden, simplified surveillance methods shall be used by the government to evaluate contractor performance when appropriate. The primary methods of surveillance are direct observation, validated user/customer feedback, and analysis of contractor’s progress reports.

Surveillance Method Description

Direct Observation Observation of direct services and/or products is used to survey the requirements. Performed periodically or through 100% surveillance. The observations are documented in a Surveillance Log.

Management Information

Systems (MIS)

Outputs through the use of management information reports are evaluated.

Used for general surveillance and augmented with periodic inspections.

Periodic Inspection Comprehensive evaluation of selected outputs. Applicable to interim outputs whose quality is also measured in final outputs. Inspections may be scheduled or unscheduled, as required.

User Survey/Customer

Feedback

Combines elements of validated user complaints and random sampling. A random survey is conducted to solicit user satisfaction.

Validated User/Customer

Complaints

Relies on the user of the service to identify deficiencies. Complaints are investigated and validated. Highly applicable to services provided in quantity and where quality is highly subjective.

100% Inspection Evaluates all outputs of the award requirement. Most applicable to small quantity, but highly important products and/services.

Periodic Sampling Variation of random sampling, however, sample is only taken when a deficiency is suspected. Good follow-up to MIS analysis. Sample results are applicable only for the specific work inspected. Since sample is not entirely random, it cannot be applied to total activity performance.

Random Sampling Designed to evaluate the outputs of the award requirement by randomly selecting and inspecting a statistically significant sample. Highly recommended for large quantity repetitive activities with objective and measurable quality attributes.

Progress or Status Meetings Ascertain contractor’s performance from information presented at progress reviews or project status meetings.

Analysis of Contractor's

Progress Reports

Evaluate cost, schedule, etc. from data reported by contractor’s status and financial reports.

Performance Reporting Evaluate metrics for a specific time period. Develop metrics or use metrics found in MIS.

The contractor is expected to establish and maintain professional communication between its employees and customers. The primary objective of this communication is customer satisfaction. Customer satisfaction is the most significant external indicator of the success and effectiveness of all services provided and can be measured through customer complaints.

Performance management drives the contractor to be customer focused through initially and internally addressing customer complaints and investigating the issues and/or problems but the customer always has the option to communicate complaints to the PCO and/or COR/TOM, as opposed to the contractor.

Customer complaints, to be considered valid, must set forth clearly and in writing the detailed nature of the complaint, must be signed, and must be forwarded to the COR. The COR will accept those customer complaints and investigate.

Customer feedback may also be obtained either from the results of formal customer satisfaction surveys or from random customer complaints.

SHIP & BASE ACCESS

BASE ACCESS for Contractors without a CAC – MSC Security Awareness Memorandum 05-18 provides detailed interim guidance on gaining access onto CNRMA base installations. SECNAV 5512/1 DON ID Card Base Access Pass shall be used by the sponsor when requesting base access for visitors/vendors. Base access requirements may change and the interim guidance may change without notice, therefore MSC Security Awareness Memorandum 05-18 or superseded version shall be followed.

It shall take 7-10 business days (or more) to completely process base access paperwork and the sponsor must meet the individual(s) at Pass & ID to retrieve passes.

Regarding MSC Security Awareness Memorandum 05-18, paragraph 7 Same Day Access, the sponsor must accompany the contractor to the Pass Office with the SECNAV 5512/1 DON ID Card Base Access Pass. Contractors will not be vetted without their sponsor.

Government personnel and contractors with CAC require only a JPAS visit request as they all presently hold CACs.

Military Sealift Command ship access: Government agencies and Industry that have access to JPAS shall have their security

Manager/Officer/FSO submit a JPAS visit request on their behalf to Military Sealift Command (SMO CODE: 404426). Ensure the Point of Contact (POC) on the JPAS visit request is listed as the name of the ship being visited.

If there is no JPAS access: A command/company letterhead document shall be submitted to: MSC Security Department

MSC_NRFK_N0211@navy.mil

FSO/SECURITY MANAGER SIGNATURE IS REQUIRED

If unable to send via encrypted email or faxed to the number below it shall be sent as a password protected, locked PDF with password sent via separate correspondence

The information that shall be on a letterhead document for EACH contractor:

Name:

SSN:

Level of Clearance (N/A if none): (Please Fill)

Purpose of Visit:

Duration of Visit (dates):

Security POC: TERESA OYEWOLE 757-443-2874 (All MSCHQ ships):

Point of Contact (If Ship, please list name of Ship):

Company POC: (If ship please list "N/A"):

CONTRACTOR IDENTIFICATION

Contractor employees must be clearly identifiable while on Government property by wearing appropriate badges.

Contractor personnel and their subcontractors must identify themselves as Contractors during meetings, telephone conversations, in electronic messages, or correspondence related to this Contract.

Contractor-occupied facilities (on Department of the Navy or other Government installations) such as offices, separate rooms, or cubicles must be clearly identified with Contractor supplied signs, name plates, or other identification, showing that these are work areas for Contractor or subcontractor personnel.

LICENSES, PERMITS, AND PRECAUTIONS

The Contractor shall, at the Contractor’s expense, be responsible for obtaining any necessary licenses and permits, and for complying with any applicable laws, codes, and regulations, in connection with the performance of work. Further, the Contractor is responsible to ensure that proper safety and health precautions are taken to protect the work, the workers, the public, and the property of others.

CONTRACTOR PERSONNEL

The Contractor is hereby advised that some Contract requirements may take place at facilities where a visitor security clearance may be required. Therefore, the Government reserves the right to request any appropriate information concerning Contractor personnel as necessary to provide security check and/or clearances to enter such facilities. The Contractor must comply with

COMSCINST 5521.1 Series or latest revision.

INVOICING REQUIREMENTS

The Contractor shall utilize Wide Area Workflow (WAWF) when submitting invoices. Contractor will follow the procedures at

DFARS 252.232-7006.

CONTRACTOR PERFORMANCE APPRAISAL REPORTING SYSTEM (CPARS)

Past performance information will be collected and maintained under this contract using the Department of Defense CPARS.

CPARS is a web-enabled application that collects and manages the Contractor’s performance information on a given contract during a specific period of time. Additional information is available at http://www.cpars.navy.mil/.

The Contractor will receive notification via email when a CPARS has been completed and is available for review and comment on any element of the proposed rating before the rating becomes final. Within 30 days after contract award, the Contractor shall provide the name, title, e-mail address and telephone number of the company’s individual or individuals who will have the responsibility of reviewing and approving any CPARS developed under the contract to the Contracting Officer. If during the life of this contract, the company individual(s) are replaced, the substituted individual’s information will be provided to the

Contracting Officer within 30 days of the replacement.

CPARS reports will be completed on an annual period which will take into account the cumulative performance over the course of the rating period.

Evaluation factors for each assessment will be in accordance with FAR 42.1503(b)(2).

SERVICE CONTRACT REPORTING

Services Contract Reporting (SCR) requirements apply to this contract. The contractor shall report required SCR data fields using the SCR section of the System for Award Management (SAM) at following web address: https://sam.gov/SAM/.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://sam.gov/SAM/.

WAGE DETERMINATION

Service Contract Act WD #: 2015-4342 Rev. 15, 04 August 2020 will apply.

CLAUSES INCORPORATED BY FULL TEXT

52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY 2014)

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29

CFR part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332.

THIS STATEMENT IS FOR INFORMATION ONLY: IT IS NOT A WAGE DETERMINATION

http://www.cpars.navy.mil/

Employee Class Monetary Wage-Fringe Benefits

Employee Class Monetary Wage-Fringe Benefits Location

(13047) Site

Super/Librarian

$23.37 $8.47 Norfolk, VA

(13054) Senior Library

Technician

$21.10 $7.65 Norfolk, VA

(13058) Librarian

Technician

$17.04 $6.18 Norfolk, VA

(30085) Engineering Tech

V

$25.81 $9.36 Norfolk, VA

(30086) Engineering Tech

VI (Lead)

$31.23 $11.32 Norfolk, VA

(01113) General Clerk III $15.23 $5.52 Norfolk, VA

(14103) Computer Systems

Analyst III

$37.43 $13.57 Norfolk, VA

(End of clause)

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Activity

Unit

Base Period

FFP

Technical Library Services

FOB: Destination

R605

NET AMT

0002 1 Activity

OPTION Option Period 1

Technical Library Services

0003 1 Activity

OPTION Option Period 2

Technical Library Services

0004 1 Activity

OPTION Option Period 3

Technical Library Services

0005 1 Activity

OPTION Option Period 4

Technical Library Services

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 01-OCT-2021 TO

30-SEP-2022

N/A N/A

0002 POP 01-OCT-2022 TO

30-SEP-2023

0003 POP 01-OCT-2023 TO

30-SEP-2024

0004 POP 01-OCT-2024 TO

30-SEP-2025

0005 POP 01-OCT-2025 TO

30-SEP-2026

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

0002 Destination Government Destination Government

0003 Destination Government Destination Government

0004 Destination Government Destination Government

0005 Destination Government Destination Government

52.212-1 (ADDENDUM) ADDITIONAL INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS

Any inconsistency between FAR Provision 52.212-1 and the Addendum to FAR 52.212-1 shall be solved by giving precedence to the Addendum to FAR 52.212-1.

SUBMISSION PACKAGE

PLEASE ONLY SUBMIT (1) ONE PROPOSAL. MULTIPLE OFFERS WILL NOT BE ACCEPTED. Proposal may be sent via email or via DOD Safe at https://safe.apps.mil. It is highly recommended that your email submissions are sent via DOD Safe. Due to COVID-19 mailed submissions or hand delivered proposals will not be accepted.

1. E-mail proposals shall be in either Adobe or Microsoft Word format, with the exception of the signed 1449 and any amendments, which must be included in a proposal as scanned .pdf files, and the price proposal, which must be submitted in Excel format. Offerors are advised that the Government may be unable to receive other types of electronic files (e.g., .zip files) or files in excess of 20 megabytes. To be timely, an E-mail proposal must be received in its entirety in the designated E-mail inbox by the due date and time for proposal submission. An E-mail proposal that resides on a Government server, but has not appeared in the designated E-mail inbox by the due date and time for proposal submission will be considered late unless the exception at FAR 52.212-1(f)(2)(i)(A) applies. The exception at FAR 52.212-1(f)(2)(i)(B) shall not apply to E-mail proposals.

OR

Additionally, electronic files can be sent via the DOD SAFE (Secure Access File Exchange. DOD SAFE (Secure

Access File Exchange) is a service to make it easy for you to exchange unclassified files up to 8.0 GB that can't be sent through email. There are no user accounts for DOD SAFE - authentication is handled via email and CAC.

Everyone has access or can obtain access to DOD SAFE, and the application is available for use by anyone. The

DOD SAFE application can be accessed via https://safe.apps.mil/.

Please note: Non-DoD Personal Identity Verification (PIV) certificates or External Certificate Authority (ECA) are not currently supported. Users should select their SIGNATURE certificate issued through the DoD email Certificate

Authority (CA) or select the AUTHENTICATION PIV certificate issued by the DOD Identifier (ID) Certificate

Authority (CA) in order to connect.

***In order for a guest user to create a drop-off, they must receive a drop-off request from an authenticated user. A drop-off request is valid for 14 days. For users who wish to use DOD SAFE to submit their proposal, please submit your request directly to jenna.schaff@navy.mil and timothy.lewis6@navy.mil. A request to create a drop-off must be received no later than 14 business days BEFORE the specified closing date and time. Additionally, for an offeror’s proposal to be considered on-time, it must be received by the Contracting Officer or one of the designated points of contact stated above on or before the closing date and time specified in the solicitation.***

Users outside of DOD may notice lengthy download and upload times depending on their bandwidth availability, but DISA will work to continually improve the experience for all users.

https://safe.apps.mil/ mailto:timothy.lewis6@navy.mil

Files are automatically deleted from DoD SAFE 7 days after you upload them. Please notify the points of contact listed above if a proposal has been submitted more than 7 days in advance of the closing date and time of the solicitation.

2. Questions regarding this solicitation may be sent via email to the following recipients only:

jenna.schaff@navy.mil and timothy.lewis6@navy.mil. Questions may not be accepted after 07 July 2021 2:00PM

Norfolk, VA time.

The proposal must demonstrate an understanding of and ability to meet all of the requirements set forth in the

Performance Work Statement (PWS) referenced herein. Throughout the proposal, the Offeror shall provide sufficient detail to substantiate the validity of all statements. The Offeror shall demonstrate that the proposal is compliant with the requirements, terms and conditions of the Request For Proposal (RFP).

Comprehensive responses to the requirements of the RFP are required to enable the Government to evaluate the

Offeror’s understanding of and capability to accomplish the requirements of the PWS. The proposal must clearly demonstrate the Offeror’s ability to meet the requirements of the RFP and successfully accomplish and manage all requirements of the RFP. General statements that the Offeror can or will comply with the requirements, that standard procedures will be used, that well known techniques will be used, or paraphrasing the RFP’s requirements in whole or in part, will NOT constitute compliance. Failure to conform to any of the requirements of the RFP may form the basis for rejection of the proposal.

Brochuremanship is not desired; clarity, completeness, and conciseness are essential and the overall quality of the proposal will be evaluated in the context of being representative of the Offeror’s services. An Offeror’s proposal is presumed to represent the best efforts to respond to the RFP. Only the proposal submitted in response to the RFP will be evaluated. The Offeror should make certain that its proposal is complete with regard to the information provided. Data previously submitted, or presumed to be known, e.g., previous projects performed for the

Government, will not be considered in the evaluation unless that information is physically contained in the proposal.

Proposal shall be presented in three (3) separately bound volumes:

Volume I (Technical)

Volume II (Past Performance)

Volume III (Price)

The electronic copies shall be in either Microsoft Word or Portable Document Format (PDF) and shall be provided via email or via DOD Safe. (Please note that other forms of electronic media, such as USB flash drives, will not be accepted.). The pages are to be typewritten; no less than 1 1/2-line spacing, and no smaller than 12-point type.

Volume I shall not exceed 220 pages. All Offeror documentation such as charts, figures, tables, are included in the

220-page limit. Tables of contents, dividers, pages intentionally marked as blank for ease of reading. All material in excess of the page limits will neither be read nor evaluated.

Each volume of the proposal shall be clearly marked as to the volume number, the RFP number, and the Offeror’s name. Pages shall be numbered consecutively within each volume showing volume and page. For example, page

19 of Volume I would be numbered I-19 and page 10 of Volume II would be numbered II-10.

The Offeror is advised that the Government may selectively verify any information provided in the proposal. The

Offeror is cautioned that it is responsible to ensure that material it desires to have evaluated for a particular section is contained in that specific section. The proposal shall not contain classified material. If the Offeror considers any portion of its proposal “business sensitive”, the Offeror should clearly label that portion as such in accordance with

FAR 52.215-1.

VOLUME I: TECHNICAL

The technical factor will be evaluated on an acceptable or unacceptable basis. All capabilities documents will be evaluated to determine whether they conform with all minimum technical requirements of the solicitation. To receive an acceptable rating, offers must be found acceptable in all technical subfactors and conform fully to the minimum technical requirements of the solicitation. The subfactors are as follows:

Subfactor 1: Demonstration of Past Experience

Subfactor 2: Understanding of PWS / Technical Approach

Subfactor 3: Personnel Qualifications

Offerors shall structure the technical information of their proposals in the same format set forth below. Further, to facilitate the evaluation process, Offerors shall submit their proposals in an organized manner that indicates the sections as set forth below.

Offerors are advised that the technical evaluation will be based on the information provided in the technical volume.

The Government will not make assumptions regarding the information contained therein; only information contained in the proposals will be evaluated. Therefore, offerors must conclusively demonstrate in their proposals how the Government’s stated requirements are met.

1. Offeror shall provide a narrative describing their experience in performing the work specified in the PWS.

Demonstrate past experience with performance of normal day-to-day operation of the technical library (3.1)

The narrative shall address the following:

The Offeror may be required to maintain the United States Coast Guard (USCG), American

Bureau of Shipping (ABS), and other regulatory body approval files for ship designs. This task requires retrieval of drawings, approval letters, certifications, and other files from the

ABS website, NAVSEA website, or SAMM Task Manager. The government will provide access to the ABS and NAVSEA websites. The retrieved files may be required to be uploaded and cataloged into the SAMM Virtual Technical Library (VTL). (3.1.5)

The Offeror shall scan and convert original drawings, technical manuals, files, records, and other documentation as requested. Original media may be in paper, vellum, microfiche, microfilm or in aperture card form. Scanning, printing and document reproduction based on customer request. Duplicating and transferring technical data onto electronic media based on customer request. (3.1.7 – 3.1.7.2) The Offeror shall demonstrate the ability to create and update engineering drawings based on information from MSC Engineers and in accordance with MSC Computer Aided

Designed (CAD) drawing standard and MSC General Technical Requirements (GTRs).

The Offeror may be required to provide all CAD drawings in an AutoCAD compatible format. (3.4)

The Offeror shall make changes to Engineering Drawings after receiving change information from the engineers. The Offeror shall make changes to drawings numbers, references, and applicability tables. The Offeror may be asked to accompany an engineer on ship check for drawings development. (3.4 – 3.4.1)

2. The Offeror shall demonstrate the ability to support SAMM VTL (3.5)

The Offeror shall maintain the SAMM VTL within the LES Engineering Ashore

Application ERM.

The Offeror shall, when identified, make recommendations for efficiency improvement for the SAMM VTL application and business processes.

The Offeror shall provide database administration and testing support when requested by the COR.

The Offeror shall provide database conversion and testing support when requested by the

COR.

The Offeror shall recommend technology improvements that may increase quality of existing VTL content.

The Offeror shall recommend technology improvements that may increase probability of users finding required documentation.

The Offeror shall recommend technology improvements that may enhance the capabilities of the VTL. (3.5.3 – 3.5.3.9)

3. The Offeror may be required to travel to MSC vessels to inventory, scan and catalog technical documents, either pier side or underway, into SAMM VTL. CDRL 1423- 4 Trip Report (3.6)

The Offeror may be required to review records contained in the ashore SAMM VTL for applicable vessel records and annotate those shipboard records not in the ashore library.

The Offeror may be required to scan those records not existing in the ashore SAMM VTL.

1. The Offeror may be required to perform general organization of the shipboard library to include labeling and document repair.

2. The Offeror shall transport necessary scanning equipment to the vessel location.

3. Submit to the vessel an updated records inventory upon completion of records entry into

SAMM VTL. (3.6.1 -3.6.5)

Offeror shall provide a written narrative that demonstrates their overall understanding of the type of service that they would deliver and perform if awarded a Contract. Offeror shall demonstrate an understanding of the services require in the PWS. The narrative shall address the elements set forth below:

1. Offeror shall provide a narrative describing their experience in performing the work specified in the PWS with performance of normal day-to-day operation of the technical library (3.1) The narrative shall address the following:

task requires retrieval of drawings, approval letters, certifications, and other files from the

ABS website, NAVSEA website, or SAMM Task Manager.