Attachment 7 - SAFB Plan 32-7002A Hazardous Material Management_2023.pdf

CONTROLLED UNCLASSIFIED INFORMATION (CUI)

CONTROLLED UNCLASSIFIED INFORMATION (CUI)

SHAW AIR FORCE BASE

32-7002A, HAZARDOUS MATERIALS

MANAGEMENT PLAN

DEPARTMENT OF THE AIR FORCE

20th FIGHTER WING (ACC)

SHAW AIR FORCE BASE, SOUTH CAROLINA

MEMORANDUM FOR DISTRIBUTION

FROM: 20FW/CC

SUBJECT: SAFB 32-7002A, Hazardous Material Management Plan (HMMP)

1. Attached is SAFB 32-7002A, HMMP. This plan provides information on handling, storing and tracking of hazardous materials on SAFB. In addition, it specifies who is responsible for these processes.

2. This plan is effective for planning and implementation upon receipt. A review of this plan will be conducted annually and changes will be published, as required, after coordination with all tasked agencies.

3. The Office of Primary Responsibility (OPR) for this plan is the 20th Civil Engineer Squadron, Environmental Compliance Section, (20 CES/CEIE), Shaw Air Force Base, South Carolina.

Direct any questions to 20 CES/CEIE at DSN 965-0333 or commercial (803) 895-0333.

4. This document is UNCLASSIFIED.

KRISTOFFER R. SMITH, Colonel, USAF Commander

Attachment:

SAFB 32-7002A, Hazardous Material Management (HMM) Plan

Victory By Valor

SHAW AFB HMMP

SECURITY INSTRUCTIONS/RECORD OF CHANGES/ANNUAL REVIEW

1. The long and short title of this plan is the Shaw AFB 32-7002A, Hazardous Materials Management Plan (HMMP). Both titles are UNCLASSIFIED.

2. This document is UNCLASSIFIED.

3. This document may be reproduced in whole or in part as required for the preparation of supporting documents, checklists, or other aids, however the requirements outlined in this plan may not be altered in reproduced documents, checklists, or other aids.

4. The provisions of AFI 10-701, Operations Security, as well as AFI 10-208, Continuity of Operations (COOP) Program, have been considered in the preparation of this plan.

RECORD OF CHANGES

Change Date Posted Posted By

Plan Review/Update January 2023 Mindy Love, HM/HW PM

RECORD OF REVIEWS

Reviewed By Date Reviewed Remarks

Level 1 Squadron Review January 2023

Level 2 Group Review March 2023 i

SHAW AFB PLAN 32-7002A

PLAN SUMMARY

1. PURPOSE: The purpose of this plan is to provide base personnel with an organized program that allows for the proper management of hazardous materials at Shaw AFB. This plan establishes policy and procedures that govern the identification, tracking, and authorization of certain hazardous materials.

2. CONDITIONS OF EXECUTION: This plan will be effective for execution by all Shaw AFB activities and contractors on base that use and manage hazardous materials. This plan also applies to all host and tenant organizations and supported sites (along with their contractors and TDY personnel) to include Poinsett Bombing, Gunnery and Electronic Warfare Range (PBGEWR), and Wateree Recreational Area.

3. OPERATIONS TO BE CONDUCTED: This plan will be implemented IAW AFMAN 32-7002, Environmental Compliance and Pollution Prevention and AFI 23-201, Fuels Management.

4. OPERATIONAL CONSTRAINTS: None ii

TABLE OF CONTENTS

CONTENTS PAGE

LETTER OF TRANSMITTAL

SECURITY INSTRUCTIONS/RECORD OF CHANGES/ANNUAL REVIEWS i

PLAN SUMMARY ii

TABLE OF CONTENTS iii

LIST OF ACRONYMS v

BASIC PLAN 1

REFERENCES 1

1. BACKGROUND 1

2. DEFINITIONS 2

3. RESPONSIBILITIES 2

4. PROCURRING HAZARDOUS MATERIALS 7

4.1 Appointment of HM Responsible Official 7

4.2 EESOH-MIS Access Requirements 9

5. HAZARDOUS MATERIALS AUTHORIZATION 9

5.1 Exemptions 9

5.2 Safety Data Sheet (SDS) Requirements 10

5.3 Authorization Review and Approval Process 10

5.4 Contractor, Visiting/TDY Units HM Authorizations 11

5.5 Emergency Authorization Process 12

5.6 Sharing HM Without Authorization 12

5.7 HM Purchase Procedures 12

5.8 MICAP Hazmat Procurement 14

5.9 TDY / Deployment /IRF Purchase Requests 14

5.10 Depot Field Team Materials (MXG units only) 15

5.11 Bar Coding 15

5.12 Recordkeeping 16

5.13 Shelf-life / Service-life / Expired Material and HM Disposition 16

5.14 Free HM Issue Programs 18

5.15 HAZMART Courtesy Storage 19

5.16 Work Center / Shop Storage 19

5.17 Ozone Depleting Substances (ODSs) 20

ANNEX A, TASKED ORGANIZATIONS

ANNEX R, CIVIL ENGINEER

APPENDIX 1. Hazardous Material Responsible Official Appointment Letter 23 APPENDIX 2. One-Time Over Draw Request Letter 24 APPENDIX 3. HAZMAT Barcode Turn-In Sheet 25 iii

APPENDIX 4. HAZMAT Guidance for Safety Data Sheet and Usage Submittals 26 APPENDIX 4-1. SAFB Contractor Worksheet 28 APPENDIX 4-1. SAFB Contractor Worksheet Instruction Guide 29 APPENDIX 4-2. SAFB Contractor Hazardous Material Review 30 APPENDIX 4-3. SAFB Contractor Hazardous Material Usage Tracking Form 31 APPENDIX 5. HM Container/Drum Monthly Inspection Checklist 32 APPENDIX 6. HM TDY/Deployment/IRF Order Request APPENDIX 7. MICAP HM Authorization/Processing Letter APPENDIX 8. MICAP Verification Checklist APPENDIX 9. DD Form 2966, Shelf Life Expired Material Warning Label APPENDIX 10. Hazardous Material Turn-in Listing Form

ALL OTHER ANNEXES, Not Used iv

LIST OF ACRONYMS

ACC Air Combat Command AFI Air Force Instruction AFMAN Air Force Manual BE Bioenvironmental Engineering Flight, 20 OMRS/SGXB CAA Central Accumulation Area CEMAS Civil Engineer Material Acquisition System CFR Code of Federal Regulations CMOS Cargo Movement Operations System COR Contracting Officer’s Representative D&C Documents and Cargo DAFI Department of the Air Force Instruction DAFMAN Department of the Air Force Manual DFT Depot Field Team DHEC South Carolina Department of Health and Environmental Control DoD Department of Defense DOT Department of Transportation EESOH-MIS Enterprise Environmental Safety and Occupational Health – Management Information System GPC Government Purchase Card HAZCOM Hazard Communication HM Hazardous Material HMM Hazardous Material Management HMMP Hazardous Material Management Program HMMPT Hazardous Material Management Program Team IAW In Accordance With ILS-S Integrated Logistics System-Supply MSN Material Stock Number MQCSS Material Quality Control Storage Standard NSN National Stock Number OPR Office of Primary Responsibility OSHA Occupational Safety and Health Act POC Point of Contact PPE Personal Protective Equipment QTP Qualification Training Package QAE Quality Assurance Evaluator RCRA Resource Conservation and Recovery Act RO Responsible Official SAAR System Authorization Access Request SDS Safety Data Sheets TDY Temporary Duty TMO Traffic Management Office TO Technical Order UEC Unit Environmental Coordinator v

SHAW AFB

32-7002A

BASIC PLAN

REFERENCES:

1. Title 49, CFR, Parts 171, 172, 173, 177, 178, and 180, Department of Transportation Hazardous Materials Regulations

2. Title 29, CFR, Parts 1910.1200, Hazard Communication

3. Title 41 CFR, Part 101, Subpart 101-27.2, Management of Shelf Life Materials

4. DoDI 4140.1., DoD Supply Chain Materiel Management Policy

5. DoDM 4140.27 Volumes 1 and 2, Shelf Life Management Program

6. Emergency Planning and Community Right-to-Know Act (EPCRA)

7. AFI 23-201, Fuels Management

8. AFI 24-301, Ground Transportation

9. DAFI 24-602V2, Cargo Movement

10. AFI 90-821, Hazard Communication

11. AFI 32-7001, Environmental Management

12. DAFI 48-145, Occupational and Environmental Health Program

13. AFI 90-801, Environment, Safety, and Occupational Health Councils

14. AFI 90-821, Hazard Communication Program

15. AFJMAN 23-209, Storage and Handling of Hazardous Materials

16. AFJMAN 23-210, Joint Service Manual (JSM) for Storage and Materials Handling

17. AFMAN 23-122, Material Management Procedures

18. AFMAN 32-7002, Environmental Compliance and Pollution Prevention

19. DAFMAN 48-146, Occupational and Environmental Health Program Management

20. TO 42B-1-1, Quality Control of Fuels

21. TO 42C-1-12, Quality Control of Petroleum Products and Chemicals

22. QTP 24-3-HAZMAT, Explosives/Hazardous Materials Transport Qualification Training Package

23. MIL STD 129R, Military Marking for Shipment and Storage

24. HAZMATS Made Easy, Air Force Shop-Level Hazardous Material Management Process Guide 4th Edition, June 2020

1. BACKGROUND:

1.1. This SAFB Plan 32-7002A, Hazardous Materials Management is an essential element of the AF Environmental Management System (EMS). It coordinates and integrates the AF activities and infrastructure required for the ongoing identification, authorization and tracking of hazardous material (HAZMAT). Each work center/shop/flight acts as a HM “doorway” to allow HMs onto an installation.

Sources of supply include any method that can be used to purchase HMs, such as Civil Engineer Material Acquisition System (CEMAS), Defense Medical Logistics Standard Support (DMLSS), Non- Appropriated Funds (NAF), and/or the Government Purchase Card (GPC). Each work center requiring a HM is assigned an EESOH-MIS shop code where HM usage is tracked, regardless of how it is purchased. By tracking HAZMAT, the HMMPT helps to ensure work center/shops are identified for environment, fire, safety, and occupational health assessments. Tracking ensures shops are properly equipped to deal with hazardous material usage, as well as tracking exposure to potentially hazardous materials and environmental reporting.

1.2. The purpose of this plan is to facilitate the management of the procurement and use of HAZMAT to: (1) support Air Force missions; (2) protect the safety and health of personnel on Air Force installations and communities surrounding Air Force installations by ensuring proper authorization of HAZMAT; (3) minimize Air Force use of HAZMAT consistent with mission requirements; and (4) maintain Air Force compliance with environmental requirements for HAZMAT usage. The proper management and tracking of hazardous materials is also required by the Emergency Planning Community Right-to Know Act (EPCRA), 40 CFR 355 and 370.

2. DEFINITIONS:

2.1 Central Accumulation Area (CAA): Contractor-run full accumulation point for collection and storage of HW for less than 90 days. The CAA is located in Building 1986.

2.2. Enterprise Environmental Safety Occupational Health-Management Information System (EESOH- MIS): The computer-based system(s) used for management, authorization and cradle to grave tracking of HM usage base wide.

2.2. Hazardous Material (HAZMAT and/or HM): Any material that has an SDS and may pose a threat or risk to public health, safety or the environment. Most HMs, with few exceptions, require an approved AF Form 3952, Chemical/Hazardous Material Request/Authorization electronic equivalent authorizations prior to procurement and use.

2.3. Hazardous Material Manager (20 CES/CEIEC): The office of primary responsibility for the overall management of hazardous materials and hazardous waste at Shaw AFB.

2.4. Hazardous Material Responsible Official (HM RO): The work center/shop/flight person(s) who shall be responsible for ensuring the requirements in AFMAN 32-7002 and this Shaw Plan are adhered.

This includes users, supervisors, GPC holders and anyone else responsible for management of HM.

2.5. HAZMART: Contractor-run facility for the base-wide management of HM utilizing EESOH-MIS to manage, authorize, and track HM used on Shaw AFB. The HAZMART may be reached by phone at 895-9932/9933 and is located in Building 231.

2.6. Labeling: The process of identifying a HM in accordance with (IAW) applicable Department of Transportation (DOT), Occupational Safety and Health Act (OSHA) regulations and Technical Orders (TOs).

2.7. Safety Data Sheet (SDS): A document outlining the health and safety hazards of certain materials or chemicals. All HMs will have an SDS indicating spill response procedures, chemical constituents of the material, and recommended protective equipment to be worn while using the material. Contact 20 ORMS/SGXB, Bioenvironmental Engineering (BE) or HAZMART for assistance in obtaining copies of SDS’s.

2.8. South Carolina Department of Health and Environmental Control (SC DHEC): The state environmental agency responsible for ensuring all environmental regulations are followed.

3. RESPONSIBILITIES:

3.1. 20th Fighter Wing, Commander (20 FW/CC):

3.1.1. Ensures that all units and tenants on Shaw AFB comply with this plan.

3.1.2. Ensures the HMMP is reviewed and updated at least biennially.

3.1.3. Ensures that management of HM on Shaw AFB is in compliance with AFMAN 32-7002, Environmental Compliance and Pollution Prevention and Shaw AFB HM Management Plan.

3.2. Judge Advocate (20 FW/JA): Serves as a member of the Hazardous Material Management Program Team (HMMPT) on an “as needed” basis.

3.3. Chief of Safety (20 FW/SE):

3.3.1. Ensures use/storage of HMs are in a safe manner so as not to endanger personnel or property.

3.3.2. Conducts inspections/surveys of work centers/shops that use HM as necessary.

3.3.3. Reviews SDSs from the safety aspect for all current and new HM on the installation through the EESOH-MIS system.

3.3.4. Serves as a member of the HMMPT.

3.3.5. Serves as an approving official on AF Form 3952, Chemical/Hazardous Material Request/Authorization authorizations.

3.4. Squadron Commander and Organization Director/Chief: Squadron Commanders and Organization Commanders/Directors of organizations and agencies that utilize HM are responsible for the following:

3.4.1. Ensures representation on the HMMPT as needed to discuss HM issues, processes or other concerns to ensure assigned shops, flights or squadrons are informed of and check for compliance with all the applicable environmental regulations/guidance.

3.4.2. Work center or shop supervisors submit all process authorizations in EESOH-MIS for review to ensure that all processes are properly evaluated and approved by BE, CE, and SE in accordance with (IAW) AFMAN 32-7002, Section 3.3.3.

3.4.3. Ensuring the highest ranking military or civilian in the work center/shop procuring and utilizing HMs formally appoint responsible officials (ROs) according to Section 4 of this plan using the template provided in Appendix 1.

3.4.4. Allowing appropriate facilities and shops to be inspected for HM management regulatory compliance by the installation Fire, Safety and Health personnel, the installation HM program manager, the HAZMART, EIP team members, and authorized State or Federal inspectors.

3.4.5. Ensuring personnel who are appointed to manage HM, supervise the management of HM, and GPC holders purchasing HM receive required annual and refresher HM training conducted by 20 CES/CEIEC and the HAZMART.

3.4.6. Ensures personnel follow proper handling, storage and disposition of hazardous materials in the work center or shop.

3.4.7. Signs One-Time Overdraw Requests as needed.

3.4.8. Ensures that work centers/shops follow the Shaw AFB Plan 32-7002A, Hazardous Material Management (this plan).

3.5. 20th Logistics Readiness Squadron (20 LRS):

3.5.1. Provides technical assistance for HM procurement requests.

3.5.2. Serves as a member of the HMMPT.

3.5.3. Provides an estimated ship date (ESD) or estimated delivery date (EDD) to the HAZMART for procurement requests. When the customer requests an updated status of order a response will be provided within 48 hours; except where there is a weekend, holiday or down day.

3.5.4. LRS Aircraft Parts Store (APS) will provide afterhours MICAP support (895-1027)

3.5.5. LRS Ground Transportation:

3.5.5.1. The LRS Ground Transportation Office manages installation American Association of Motor Vehicle Administrators Certification Program for tractor trailers, R-11 refuelers, and buses according to regulations AFI 24-301. If a unit does not possess the capabilities to transport bulk hazardous materials within the confines of the installation, the user may request movement of hazardous materials from Ground Transportation. Personnel should contact LRS Ground Transportation Training Validation Office Examiner Section at 895-5009 for information on certification. IAW AFMAN 24-306, training remains a unit responsibility.

3.5.6. LRS Customer Service:

3.5.6.1. Will be the only agency to place hazardous material orders in ILS-S/IMDS.

3.5.6.2. Provides HM order document number to HAZMART within 48 hours of the material request received from HAZMART. If order cannot be placed, the HAZMART will be notified immediately so other options may be utilized.

3.5.6.3. Provides an estimated ship date (ESD) or estimated delivery date (EDD) to the HAZMART for procurement requests. When the customer submits a request for ESD or EDD, LRS Customer Service will provide within 48 hours. The LRS Customer Service will provide M30 listing monthly to include HAZMART and MXG EC.

3.5.7. LRS Inbound:

3.5.7.1. The LRS Traffic Management Office (TMO) Cargo is responsible for in-checking property destined for the supply activity into Cargo Movement Operations System (CMOS) in accordance with (IAW) DAFI 24-602V2, Cargo Movement, paragraph 3.3., prior to recording (processing) the materiel receipt in the Integrated Logistics System-Supply (ILS-S) system. Materiel will be receipted in ILS-S no later than four business days from the date materiel is received.

3.5.7.2. Inspects all HAZMAT containers to ensure all labeling requirements are met and correct labeling as required IAW MIL STD 129R, Military Marking for Shipment and Storage, 29 CFR 1910.1200 Hazard Communication, AFI 90-821, Hazard Communication (HAZCOM) Program, and Technical Order 42C-1-12, Quality Control of Petroleum Products and Chemicals on all HAZMAT received.

3.5.7.3. Prevents issuance of damaged containers or materials within 90 days of expiration unless the materials will be used immediately IAW AFMAN 23-122, Material Management Procedures, paragraph 5.3.13.8.1.1. Materials received with an expiration date of less than 90 days will be returned to prevent an increase in hazardous waste disposal.

3.5.8. LRS Document and Cargo (D&C)

3.5.8.1. Delivers all hazardous materials received from ILS-S order to the HAZMART within three days of receipt.

3.5.8.2. Provides SDSs received with the hazardous material to the HAZMART to be loaded into

EESOH-MIS.

3.5.9. 20th Fuels Management Flight (20 LRS/LGRF): Serves as a member of the HMMPT when requested.

3.6. 20th Contracting Squadron (20 CONS):

3.6.1. Ensures contracts contain language requiring adherence to this plan by contractors.

3.6.2. Ensures Contracting Officers Representative (COR) or Prime Contractor Program Managers complies with contractor hazardous material authorization procedures in paragraph 5.4.

3.6.3. Serves as a member of the HMMPT when requested.

3.7. 20th Civil Engineer Squadron, Commander (20 CES/CC): Assists the installation HM responders with appropriate response equipment and spill containment materials.

3.7.1. Fire and Emergency Services Flight (20 CES/CEF): Responds to HM incidents as needed.

3.7.2. Hazardous Material Manager (20 CES/CEIEC):

3.7.2.1. Manages the base HM program and chairs the HMMPT.

3.7.2.2. Acts as the EESOH-MIS Installation Point of Contact (POC) for DD Form 2875, System Authorization Access Request (SAAR) for EESOH-MIS access authorization. Conducts annual SAAR audits in EESOH-MIS.

3.7.2.3. Serves as approving official on AF Form 3952, Chemical/Hazardous Material Request/Authorization for HM authorizations in EESOH-MIS.

3.7.2.4. Reviews SDS from the environmental protection aspect for all current and new HM on the installation thought the EESOH-MIS process.

3.7.2.5. Responds to HM incidents.

3.8. Bioenvironmental Engineering (20 OMRS/SGXB):

3.8.1. Recommends training and other controls to mitigate health risks and recommends personal protective equipment (PPE) to be worn by military and civilians (except contractors) occupationally exposed to or who may otherwise manage HM’s. When applicable, contact Public Health (PH) for additional training assistance.

3.8.2. Reviews SDS from the occupational health aspect for potential personnel exposure issues for all current and new HM on the installation though the EESOH-MIS system. Upon notification of an occupational exposure and/or illness, contact PH to initiate an industrial illnesses investigation by use of the Air Force Safety Automated System (AFSAS).

3.8.3. Serves as approving official on AF Form 3952, Chemical/Hazardous Material Request/Authorization hazardous materials authorization.

3.8.4. Serves as a member of the HMMPT

3.8.5. Supports HM incidents as part of the HM Response Team

3.9. Work Center Supervisor:

3.9.1. Schedules annual HM training for all personnel handling HM per paragraph 4.1.2. of this plan.

3.9.2. Ensures a written workplace HAZCOM plan is established for the work center and approved by BE, SEG, and CEF as required by AFI 90-821, Hazard Communication (HAZCOM) Program. Also ensures HAZCOM training is completed and documented for all personnel required by AFI 90-821, Hazard Communication (HAZCOM) Program. HAZCOM training shall be documented on the AF Form 55, Employee Safety and Health Record or equivalent. Contact Bioenvironmental Engineering at 895-6196 for HAZCOM program assistance.

3.9.3. Ensures HM RO appointment letter (see Appendix 1) is up-to-date and signed by the highest ranking military or civilian in the shop or work center. MXG units must submit a copy of the appointment letter to the Squadron Unit Environmental Coordinator (UEC) and 20 MXG EC when submitting to the HAZMART.

3.9.4. Ensures individuals appointed as HAZMAT Primary/Alternate RO’s, complete DD Form 2875, System Authorization Access Request for EESOH-MIS access.

3.9.5. Ensures EESOH-MIS processes (AF Form 3952, Chemical/Hazardous Material Request/Authorization) are reviewed, updated, and submitted for review at least every two years or as processes change. It is recommended that 20 MXG shop process reviews be evenly dispersed over the two year period. Per AFMAN 32-7002, Section 3.3.3., supervisors are responsible for certifying first time process authorizations and subsequent changes or updated to process authorizations in EESOH-

MIS.

3.9.6. Submits a “One-Time Over Draw Request” letter (see Appendix 2) for work centers requiring additional hazardous material due to unforeseen requirements (e.g., one-time inspection, special project, etc.). The One-Time Over Draw Request must be signed by the squadron commander.

3.10. HAZMART:

3.10.1. Is the SDS gatekeeper for Shaw AFB. New SDSs will be provided to the HAZMART in person or by email (hazmart3@us.af.mil) to be loaded into EESOH-MIS.

3.10.2. Schedules EESOH-MIS training with individuals identified on the HM RO letter as required.

3.10.3. Provides HAZMAT and EESOH-MIS training as required.

3.10.4. Provides courtesy storage in 30 day increments for up to 90 days at the HAZMART, as long as space is available. If the work area no longer requires the materials, it will be placed in inventory for other authorized work areas as long as the shelf-life has not expired.

3.10.5. Ensures purchase authorizations are validated and any sole source material, brand name, part number and/or manufacturer, are identified (if applicable).

3.10.6. Maintains all requests for material ordered through LRS and emails a copy to LRS Customer Service.

3.10.7. Serves as a member of the HMMPT.

3.11. Work Center Responsible Official.

3.11.1. Maintains the work center/shop/section HM Records Binder. See Section 5.12, Recordkeeping for details.

3.11.2. Reviews EESOH-MIS process authorization HM quantities when shop/work center returns expired HM to the HAZMART to reduce the amount of expired material on the installation.

3.11.3. Responsible for ensuring the Monthly Container and Drum inspections are performed for each area containing HMs once every 30 calendar days using the checklist in Appendix 5. Annotates discrepancies on the checklist and addresses issues/concerns to certify compliance.

3.11.5. Ensures compliance with this plan.

3.11.6. Copies squadron/organization UEC on HM communications. 20 MXG units shall also copy the 20 MXG EC on shop HM communications outside of the organization.

3.12 Environmental Coordinator

3.12.1. The 20 MXG Environmental Coordinator (EC) serves as a member of the HMMPT and the Installation Cross Functional Team (CFT).

3.12.2. A Unit Environmental Coordinator (UEC) serves as a member of the Installation CFT and as a member of the HMMPT as needed.

4. PROCURING HAZARDOUS MATERIALS:

4.1. Appointment of HM RO(s):

mailto:hazmart3@us.af.mil

4.1.1. Before any procurement of HM is authorized, the HM RO must be appointed in writing by the highest ranking military or civilian in the work center or shop. An appointment letter is required for each work center/shop that identifies the responsible person(s) who will be responsible for ensuring the requirements in AFMAN 32-7002 and this Shaw Plan are followed. The example letter found at Appendix 1 shall be used and personnel must have an appropriately approved DD Form 2875, System Authorization Access Request (SAAR), attached for each RO identified. The SAAR request will allow the RO to gain access to the EESSOH-MIS data base to identify/procure, and track hazardous materials used. Please be aware that EESOH-MIS access can take up to 30 days before access is granted. For MXG units, a copy of the RO appointment letter shall be provided to the 20 MXG EC, and to the appropriate 20 MXG Squadron UEC.

4.1.2. Personnel must meet the following criteria after being designated a Hazardous Material RO in order to access EESOH-MIS:

• Must complete Hazardous Material Training prior to requesting HM authorizations or ordering in EESOH-MIS. The HAZMART HM training must be completed annually and tracked by shop supervisory personnel. This training is required for all Users, Supervisors, and GPC holders on the RO letter. Initial HM training is held the second Wednesday of each month at 0900 in the Education Center, except in December. Refresher training is held the last Wednesday of each month January through October, and the third Wednesday in November at 1000 in the Education Center. No classes are scheduled in December due to the holidays.

Contact the HAZMART at hazmart3@us.af.mil or by calling 895-9931/9932/9933 for additional information and to schedule training.

• Shop personnel assigned as HM ROs are recommended to hold their position for a minimum of one year for continuity.

• Shop/work center RO appointment is required to gain access to EESOH-MIS database. Access requirements are outlined in Paragraph 4.2.

4.1.3. To maintain data integrity, work centers/shops shall assign both supervisors and work area users, for a total of no more than six personnel on the HM RO letter, excluding GPC holders.

4.1.4. Failure to submit or maintain a current HM RO letter and/or attend annual HM Training may result in a delay in a work center/shop/flight being able to authorize, order, or receive HM. The shop is responsible for ensuring these items remain current.

4.1.5. Work center/shop ROs must be assigned to the particular work center/shop in which the materials will be used. The Shop Supervisor on the HAZMAT RO Appointment Letter must be the Shop Chief, NCOIC or highest ranking enlisted or civilian member in the work center. The shop supervisor and the shop work area user cannot be the same individual. It is recommended each work center/shop assign a minimum of two (2) supervisors and minimum of two (2) work area users as HM ROs. Total number of ROs cannot exceed six personnel.

4.1.6. Only personnel appointed on the HM RO letter for a particular shop are allowed to pick up HM or barcodes from the HAZMART. There are no exceptions. A government vehicle must be used to pick-up material from HAZMART. Prior to transporting hazardous cargo that meets the classifications in 49 CFR, Department of Transportation Hazardous Materials Regulations, outside of the installation personnel operating that vehicle must be certified by the LRS Ground Transportation Section as required IAW CDL Manual Section 9 Hazardous Materials. If certification is required by

LRS Ground Transportation, or for any certification questions, personnel should contact 20 LRS Ground Transportation Section at 895-5009.

4.2 EESOH-MIS ACCESS REQUIREMENTS:

4.2.1. All personnel assigned as HM ROs are required to obtain access to EESOH-MIS in order to maintain up-to-date processes, procure and receive HMs.

4.2.2. The following requirements must be completed by each person identified on the HM RO letter to receive access in EESOH-MIS:

• Identified personnel must receive Hazardous Materials training, initially and annually thereafter.

• Identified personnel must receive EESOH-MIS training from the HAZMART within 30 days of appointment. Once HM RO appointment is received, the HAZMART will contact the work center/shop to schedule EESOH-MIS training.

• Current HM RO Letter must be on file at HAZMART listing the assigned personnel.

• Assigned personnel must complete DD Form 2875, System Authorization Access Request

(SAAR). The completed form shall be forwarded to 20 CES/CEIEC (HM Program Manager) and the HAZMART. Appropriate instructions may be found by contacting the

HAZMART.

4.2.3 Users shall log into EEOSH-MIS at least every 30 days to avoid account being disabled. If disabled, an email must be sent to 20 LRS HAZMART (hazmart3@us.af.mil). If locked out, call the HAZMART at 895-9931 to unlock. Under certain circumstances (deleted account, etc.) the user may need to submit a new DD 2875 to 20 CES/CEIEC and the 20 LRS HAZMART. After 365 days of inactivity the account will be deleted.

5. HAZARDOUS MATERIAL AUTHORIZATION:

5.1. Exemptions:

5.1.1. There are some products that are used day-to-day which may contain a HM but do not require tracking due to their intended use. How a product is used will determine whether the item is exempt or an authorization for procurement may be needed. Items are exempt only when used as the product was intended, on an infrequent basis and not for routine work center/shop related processes. For example, purchasing a household cleaner without an authorization to degrease parts and circumvent EESOH-MIS is prohibited. If a household cleaner is needed to degrease parts, an AF Form 3952, Chemical/Hazardous Material Request/Authorization, is required. However, the same household cleaner may be purchased without an authorization to clean the shop or office, i.e., counter tops, desks, windows, etc., and is exempt if the container size is one (1) gallon or less. Procurement of HMs totaling more than one gallon per HM category, regardless of use, requires a process and completed AF Form 3952, Chemical/Hazardous Material Request/Authorization.

5.1.2. Supervisors are responsible for ensuring exempt HMs are not misused. Only limited quantities of exempt HM items can be purchased. If abuse of an exempt HM is prevalent, procurement will not be allowed without prior authorization.

5.1.3. The Shaw AFB HMMPT exempted the following items from the hazardous material authorization process:

• Office supplies or other personal use items such as correction fluid, whiteboard cleaner, furniture polish or insect repellant.

• Less than two quarts of motor oil, one gallon or less of windshield washer fluid, and one gallon or less of antifreeze for individual unit use.

• Manufactured items with encapsulated HMs, such as mercury vapor lamps and thermometers.

• Self-Help items for housing customers, such as pesticides, latex paint and lawn fertilizer.

• Self-Help items for shops. Self-help HM cannot be kept longer than 90 days past the start of the project.

• Consumer cleaning products used for office or shop cleaning (not for shop-related processes) in quantities of a one gallon container or less, for example, Windex, Pledge, floor soap, Mop-and- Glo, dish detergent, etc., and one gallon or less of each category (i.e. dish soap, floor cleaner, Windex, etc.)

• De-soldering wick.

5.1.4. The exempted products and their uses above require no further action as long as the products are used according to the SDS and manufacturer instructions. Supervisors are responsible for ensuring proper storage, labeling and disposal. All hazardous communication (HAZCOM) and proper waste disposal requirements are still applicable. See Shaw AFB Plan 32-7002C, Hazardous Waste Management, for proper disposal requirements.

5.1.5. The HMMPT is responsible for determining whether a new chemical product will be tracked through EESOH-MIS for environmental, safety or occupational health concerns. New chemical products not in the current procurement inventory will require prior authorization. The new chemical product SDS, the Material Stock Number/National Stock Number, process usage information, and container/package information must be entered into the corresponding maintenance process in EEOSH-MIS for review and approval.

5.2. Safety Data Sheet (SDS) Requirements:

5.2.1. All HM used or brought on base, including those used by contactors, must have the specific SDS in EESOH-MIS. If there is not a current SDS in EESOH-MIS, one must be provided to the HAZMART (hazmart3@us.af.mil) to be loaded into EESOH-MIS. If assistance is needed to obtain an SDS, contact the HAZMART at 895-9932/9933.

5.2.2. Shop supervisors are responsible for ensuring the shop reconciles (reviews and validates) SDSs annually. Work centers/shops will document the reconciliation of SDSs on AF Form 2411, Inspection Document and post to the front of the work center SDS binder.

5.3. Authorization Review, and Approval Process:

5.3.1. An AF Form 3952, Chemical/Hazardous Material Request/Authorization must be completed prior to obtaining HM authorization for a work center or shop. To receive authorization, work center/shops must include in their EESOH-MIS processes a justification (owner’s manual, technical order, or guidance document) for materials (if applicable).

5.3.2. Once the AF Form 3952, Chemical/Hazardous Material Request/Authorization is completed in EESOH-MIS, the HMMPT will assess the request to determine if the HM has any environmental, safety or occupational health concerns. Please be aware that multiple offices are required to review/approve the HM authorization so adequate planning is required. EESOH-MIS tracks HMs against each shop for occupational health exposures monitoring.

5.3.3. The approved AF Form 3952, Chemical/Hazardous Material Request/Authorization does not authorize the shop to immediately purchase HM’s. The HAZMART will contact the shop via email when a process using HM is approved. The AF Form 3952, Chemical/Hazardous Material Request/Authorization may be viewed by the shop in EESOH-MIS and once approved, must be printed and placed in the work center’s/shop’s Hazardous Material Binder (see paragraph 5.12. of this plan).

The work center/shop may then request and receive authorization to purchase the HM (see paragraph 5.7.). Shop personnel are required to follow all HM conditions of use outlined on the 3952, Chemical/Hazardous Material Request/Authorization, such as personal protective equipment (PPE) or disposal guidance.

5.3.4. Shops with an authorized AF Form 3952, Chemical/Hazardous Material Request/Authorization, with a work requirement resulting in an increase or a decrease in the required amount of HM, shall submit a request for that change in EESOH-MIS. A one-time request to purchase greater than the authorized draw quantity due to unforeseen or special circumstance requirements (e.g., one-time inspections) is allowed by submitting an over-draw request letter (See Appendix 2) signed by the Squadron Commander.

5.4. Contractor and Visiting/TDY Units HM Authorizations:

5.4.1. All HMs used on the installation by outside organizations or service providers require tracking in EESOH-MIS for reporting purposes and for emergency response situations. Prior to using any HMs on base, the COR, Prime Contractor Program Manager, base program manager, or hosting units must provide the following information to the HAZMART for authorization prior to use: base project name, contract number (if applicable), use location, SDS, container size, and usage data (e.g., 1-gallon per week, 3-pints per month, etc.). The HAZMART will establish a special “Contractor Shop” in EESOH-MIS for contractors with a common access card.

Contractors that do not have a CAC will track hazardous materials via the Contractor HAZMAT Reporting Sheet (Appendix 4). The Prime Contractor Program Manager and all subcontractors, or the hosting units must report all quantities of all hazardous material(s) utilized during the project to the HAZMART and the HM PM by the 5th of each calendar month on the Contractor HAZMAT Reporting Sheet if the contractor does not have a shop in EESOH-MIS, at minimum.

5.4.2. Outside organizations or service providers requiring new HM not included in the original HM authorization listing must follow the information/procedures outlined in Section 5.4.1., prior to new HM use on Shaw AFB.

5.4.3. The COR, Prime Contractor Program Manager, or hosting unit must report any changes to usage data, container sizes or discontinuance of any HMs to the HAZMART (895-9933/9932/9931, hazmart3@us.af.mil). Reporting will be done by the contractor by completing the Contractor HAZMAT Reporting Sheet (See Appendix 4). The HAZMART will change the authorization to reflect the most current usage data, as applicable.

5.4.4. Units on TDY orders to Shaw AFB will receive HAZMAT reporting assistance from the host unit. Host units will assist TDY units with reporting HM to the HAZMART, including assistance with loading and tracking SDSs in EESOH-MIS for environmental reporting.

5.5. Emergency Authorization Process:

5.5.1. Procuring a HM without an authorization is strictly prohibited. The HM RO is responsible for providing applicable information in EESOH-MIS for all emergency HM procurement, either as a new authorization or as a change to an existing authorization. Once the supervisor has approved the process in EESOH-MIS, the shop shall notify HAZMART as soon as possible of the emergency status. Shops must provide justification in a letter or email signed by the unit commander describing the emergency, such as work stoppage, etc. MXG shops must copy their organization UEC and the MXG EC on the emergency authorization justification letter. The HAZMART will notify all applicable HMMPT members via email of the emergency and expedite the approval process.

HAZMART will notify the shop as soon as the item is approved which is usually within one workday.

5.6. Sharing HM without Authorization:

5.6.1. The use of personally procured HMs or unauthorized GPC purchases for use in a work center/shop is prohibited. Any unauthorized HM found will result in an investigation into the use and procurement to prevent future occurrences. Unauthorized HM purchased with a GPC card may result in refresher GPC training, revocation of GPC privileges, and/or a letter forwarded to the GPC holder’s Commander and Contracting GPC Coordinator.

5.6.2. Sharing, swapping or trading of HMs between work centers/shops is prohibited. Transferring HM from one work center/shop to another work center/shop may only be done by contacting the HAZMART (895-9933/9932, hazmart3@us.af.mil) for approval. The HAZMART will verify authorizations and draw amounts. Upon verification, the HAZMART can transfer the barcodes in the EESOH-MIS system to the new work center/shop. The HM may be provided to the receiving shop after the barcodes are transferred in EESOH-MIS.

5.7. HM Purchasing Procedures:

5.7.1. The requester must obtain HM authorization prior to ordering any HM. All order requests must be placed in EESOH-MIS. The HAZMART will review the draw amount and the number of barcodes assigned to the requestor’s inventory prior to sending a request to LRS Customer Service or issuing the Authorization to Purchase form. Upon review, the HAZMART will process all orders and provide the required documents identified in paragraph 5.3 of this plan. After reviewing the request, the HAZMART will send all Non-GPC orders to LRS for ordering. The procedures listed in paragraph

5.7.3 will be followed.

5.7.2. Prior to purchasing a HM, the HAZMART will review the work center/shops authorization in EESOH-MIS to determine the authorized quantity. If a purchase is for a previously authorized HM, any outstanding work center/shop stock (barcodes) that have not been properly cleared with the HAZMART will limit the amount authorized for purchase.

5.7.3. Authorization Purchase Letters for GPC Purchases:

5.7.3.1. After receiving a purchase request in EESOH-MIS, the HAZMART will issue an “Authorization to Purchase HM with GPC” letter for the purchase of all authorized HMs. This GPC authorization letter is good for 60 days from the date of issuance. All HM must be purchased and barcoded within 60 days of the approved authorization date. Extensions to the 60 day purchase authorization must be requested in writing via an email to the HAZMART. The email must state that the work center/shop is requesting an extension along with an explanation of why the material was not ordered/purchased/barcoded within 60 days. Work centers/shops shall maintain a copy of the closed approved authorization in the work center/shop HM binder. Outdated HAZMAT authorization letters may be revalidated by emailing HAZMART. An updated authorization will be emailed to the RO for filing in the HM Binder.

5.7.3.2. Work centers/shops must purchase the exact size/amount and vendor/manufacturer of HM that is authorized on the AF Form 3952, Chemical/Hazardous Material Request/Authorization. For example, if Windex is authorized on the 3952, Chemical/Hazardous Material Request/Authorization, a work center/shop may not buy 409 Window Cleaner instead. All HMs stored/used in the work center/shop must match the authorization in EESOH-MIS. This allows for accurate tracking and usage information for environment, safety, health, and fire reasons. Work centers/shops shall ask the vendor for the most current product SDS if one is needed.

5.7.4. Work centers/shops shall maintain a 30 day working supply of any HM at any one time to reduce the potential for expired materials. Work centers are not authorized to store more than 100 percent of their allowable draw quantity. If an unforeseen or special requirement exists (e.g., one-time inspection or a special project etc.), an over-draw request letter (See Appendix 2), signed by the Squadron Commander will allow a work center/shop to have excess material on hand. Any excess material must be returned to the HAZMART once the project is completed. Work center/shops shall regularly review their HM inventories to ensure a working supply is on hand to complete assigned tasks.

5.7.5. After meeting any unit specific requirements, all shops shall send TDY/Deployment/IRF requests to (hazmart3@us.af.mil) and copy the 20 CES/CEIEC HM PM when submitting TDY/Deployment/IRF requests for notification purposes at least 60 days prior. Once the HAZMART confirms authorization, an “Authorization to Purchase” letter will be issued to the work center/shop.

Work centers should receive a response from the HAZMART within 72 hours. The work center/shop HM RO must sign for the authorization letter at the HAZMART. Upon receipt of “Authorization to Purchase” TDY material, the work center/shop will either purchase through 20 LRS Supply (preferred method), or use GPC. If ordering through 20 LRS Supply, the authorization letter(s) shall be emailed to the 20 LRS Customer Service at 20LRSCUSTSERVICE.HAZMAT@us.af.mil where the material will be purchased through the ILS-S. GPC purchases shall follow the guidance in paragraph 5.7.6 below.

5.7.6. AF Advantage shall be the first choice for all GPC purchases. If the HM is not available through AF Advantage, work centers/shops may utilize another authorized vendor. The base supply center (BSC), managed by LC Industries (LCI), shall not be used to purchase hazardous materials tracked in EESOH-MIS. When purchasing by GPC, work centers/shops must request a SDS to accompany material and obtain a tracking number. A work center/shop may use the tracking number to track the order status. GPC purchases will be delivered to the work center.

mailto:20LRSCUSTSERVICE.HAZMAT@us.af.mil

5.7.7. It is the responsibility of the work center/shop to take all HMs and SDSs to the HAZMART for barcoding upon receipt of the material at the work center/shop. All hazardous materials must be transported in a government owned vehicle. Barcodes shall be affixed to each container/cylinder.

Multi-part kits will be barcoded on the outer kit container and not each individual part within the kit.

5.7.8. Once the HM is fully consumed, the work center/shop will complete the HAZMAT Barcode Turn-in Sheet (Appendix 3) and email the completed form to the HAZMART (hazmart3@us.af.mil) for deletion. The email subject line shall read Bar Code Deletion - Date. For example, "Bar Code Deletion

- 23 Aug 21." Shops are not authorized to delete barcodes.

5.8. MICAP HAZMAT Procurement:

5.8.1. All other procurement venues shall be exhausted prior to utilizing the Mission Impaired Capability Awaiting Parts (MICAP) process. All MICAP orders for HAZMAT will be processed by the LRS Materiel Management Flight, Customer Service. MICAPs must be approved by the MICAP approving official.

5.8.2. Work centers/shops will complete the MICAP Hazardous Material Authorization/Processing Letter (Appendix 7) and the MICAP Verification Checklist (Appendix 8) prior to submitting the MICAP request orders in EESOH-MIS. The HAZMART will verify the request and upon verification will provide an “Authorization to Purchase” letter for the HM. Once completed, the HAZMART will submit the purchase authorization, MICAP Hazardous Material Authorization/Processing letter and completed MICAP Verification Checklist to the LRS Customer Service (20LRSCUSTService.HAZMAT@us.af.mil) for processing. MICAP requests made after normal business hours will be submitted to LRS Aircraft Parts Store (APS) (20LRS.LGRM@us.af.mil). GPC purchases are authorized only if procurement delivery does not meet mission requirements. Work centers/shops must annotate justification of GPC use for their records. Refer to the GPC procurement procedures in paragraph 5.7. Questions should be directed to the 20 LRS Customer Support at 895- 5278.

5.8.3. LRS Inbound Cargo will receive the MICAP materials and deliver them to HAZMART for barcoding. After the material is barcoded the HAZMART will notify the work center/shop that the HM is available for pick-up. Material received after hours will be delivered to the work center/shop.

It is the responsibility of the work center/shop to bring the material and empty container(s) to the HAZMART the next business day for tracking in EESOH-MIS.

5.9. TDY / Deployment /Immediate Response Force (IRF) Purchase Requests & Management:

5.9.1. After meeting any unit specific requirements, work centers/shops with TDY, deployment or IRF orders shall submit the “Hazardous Material TDY/Deployment/IRF Order Request” form (Appendix 6) to the HAZMART and will copy the 20 CES/CEIEC HM PM at least 60 days prior to projected pack out date. Work centers/shops notified of short notice TDYs or Deployments shall submit the “Hazardous Material TDY Order Request” form to the HAZMART upon notification of the TDY or Deployment. Upon receipt of the completed “Hazardous Material TDY/Deployment/IRF Order Request” form the HAZMART will process the requests, contact the RO to sign the purchase authorization letters and receive available materials from the HAZMART. Work centers should receive a response from the HAZMART within 72 hours. Work centers/shops shall then follow the purchase process outlined in paragraph 5.7.5. HMs awaiting pack-out must be inventoried and inspected weekly.

An SDS binder must be kept with the HMs awaiting pack-out.

mailto:20LRSCUSTService.HAZMAT@us.af.mil mailto:20LRS.LGRM@us.af.mil

5.9.2. At the conclusion of the TDY/Deployment/IRF, all excess HAZMATs shall be returned to the HAZMART. For HMs returning from a TDY, deployment, or IRF, shops/work centers shall utilize the Hazardous Material Turn-in Listing form in Appendix 10 to inventory returning HMs within seven days of the material returning from TDY. If a shop or work center is returning from deployment, the Hazardous Material Turn-in form shall be used to inventory HMs within 30 days of returning from deployment. Once the HMs are inventoried on the turn-in sheet, both TDY and Deployment shops/work centers shall send the inventory to the HAZMART at hazmart3@us.af.mil after meeting any unit specific requirements and request an appointment for HM turn-in. Returning HMs shall be turned into the HAZMART no later than 45 days after returning to Shaw AFB. All returning HMs shall be organized in boxes prior to scheduling an appointment with the HAZMART.

TDY HMs brought to the HAZMART without a turn-in sheet and appointment will not be accepted.

Expired materials that are no longer usable will have a waste determination completed in three work days after they are received at the HAZMART. If the material is determined to be hazardous the expired HM will be moved to the HAZMART Satellite Accumulation Area (SAA) or the Central Accumulation Area (CAA) immediately.

5.10. Depot Field Team (DFT) Materials Purchase Request (MXG Units Only):

5.10.1. All DFT required HAZMAT requests shall be coordinated through the MXG EC at least 45 days (if possible) prior to the DFT’s arrival.

5.10.2. The MXG EC will submit material order requests through the EESOH-MIS system, identifying the sponsoring unit. The procedures in paragraph 5.7. shall be followed for ordering any HM. The requestor shall ensure the HAZMART is provided with the sponsoring unit POC name and phone number, DFT Lead name and phone number, and location of the team’s work center.

5.10.3. The sponsoring unit representative shall ensure all authorized HMs are purchased and barcoded prior to the DFT’s arrival. The sponsoring unit representative shall ensure proper storage of the HM, monitor the shelf-life/service-life of the material issued, and complete and submit the HAZMAT Barcode Turn-in Sheet for all used materials. The sponsoring unit representative must ensure all unused HMs are returned to the HAZMART within five workdays from the conclusion of the DFT tasks.

5.11. Bar Coding:

5.11.1. All authorized HM on Shaw AFB, regardless of purchase method, must be barcoded by the HAZMART.