Attachment 7 - Ordering Procedures.pdf

Page 1 of 4 FA701425R0023 Attachment 7 – Ordering Instructions

UNITED STATES AIR FORCES DISTRICT OF

WASHINGTON (AFDW)

DEPARTMENT OF DEFENSE CYBER CRIME CENTER (DC3)–

CYBER TRAINING ACADEMY (CTA)

ORDERING PROCEDURES

23 APRIL 2025

Page 2 of 4 FA701425R0023

1.0 GENERAL ORDERING INSTRUCTIONS

DC3-CTA contract is a single-award Indefinite-Delivery-Indefinite-Quantity (IDIQ) contract.

AFDW/PK is the only authorized ordering activity for CTA, in conjunction with DC3.

1.1 Services Not Allowed. DC3-CTA task orders shall NOT include (1) Inherently governmental functions – see the prohibition at FAR subpart 7.503(a); or (2) Personal services as defined in FAR subpart 37.104(a).

1.2 Effective Dates/Ordering Period. The basic contract will have an ordering period of five (5) years from the date of award.

1.3 Funding. Operations and Maintenance (O&M) 3400 and/or may be used under this IDIQ

1.4 Minimum/Maximum Order. The minimum task order value is set at $250,000.00 and maximum task order value at $23,000,000.00 IAW FAR Clause 52.216-19 – Order Limitations.

1.5 Decision authority for all task order requirements is the Contracting Officer.

2.0 TASK ORDER PROCESS

All orders placed under DC3-CTA shall be in accordance with (IAW) the requirements of FAR 16.505.

2.1 Initiate Task Order (TO). To initiate the Mission Partner (MP) will submit a request to the

Contracting Office. The MP request requires a complete package that consists of the following:

a Statement of Objectives (SOO) that outlines the requirement and any other relevant technical documents/appendices, a signed IGCE, and certified funding document or statement “that funds are available”. NOTE: Funding is not required prior to submission of Request for Proposal (RFP) to the Contractor.

a. Upon receipt of complete Task Order Proposal Request (TOPR), a written request for proposal is sent to the contractor, via the contractor’s identified PM and/or any other POCs identified by the contractor for contract administrative matters. The TOPR shall include:

1. TOPR Request Letter identifying the Government’s need for Task Orders (TO), the anticipated Period of Performance (POP), proposal due date(s), and all other relevant TOPR information, including a list of attached documents.

2. Statement of Objectives (SOO)for the requirement and any other relevant technical documents/appendices/etc.

b. The Contractor will submit to the Government their technical proposal a cover letter, Proposal Volume, Proposal Pricing and the Price Quotes (if applicable). The Contractor price shall contain a labor category mix as well as the labor hours.

c. Upon receipt of a TO proposal, the Government will conduct price and technical evaluations. The price evaluation will confirm the pricing is balanced, and labor rates used

Page 3 of 4 FA701425R0023 to establish the pricing do not exceed the amounts incorporated into the IDIQ contract.

The technical evaluation will confirm the reasonableness of the proposed labor mix and hours. If necessary, the Government will initiate negotiations with the contractor regarding this aspect of the proposal.

d. Upon completion of evaluations and any applicable negotiations process, the Government will execute the task order.

2.2 Task Order Proposals. In general, the TOPR will be limited to a Task Order Price Schedule and limited pricing support narrative from the CTA contractor. Proposals will include:

2.2.1 Cover Letter. The contractor shall confirm award eligibility, identify the period of validity for the prices proposed (a minimum of 90 days is required), and any other pertinent information for the Government’s evaluation of the proposal and execution of the TO.

2.2.2 Task Order Price Schedule. The contractor shall complete the proposed unit prices and extended prices in the Pricing Schedule for each Contract Line-Item Number (CLIN) to include all Option CLINs under the Base and all Option tabs.

2.2.2.1 NTE Labor Rates. The rates used as a buildup for proposed prices shall not exceed the amounts in the contractor’s labor rate pricing schedule incorporated with the IDIQ at the time of award. The contractor shall use NTE rates identified in the “current” Ordering Year (those which are in effect at the time order is issued) to determine prices for the base period of the task order, and rates in subsequent Ordering Years to determine prices for the corresponding option years of the task order. The NTE rates for the Ordering Year shall remain in effect for the entirety of the task order performance period.

2.2.3 Pricing Support Narrative. The contractor shall provide a pricing narrative (page limit will be defined in the TOPR, and depends on the size and scope of the TO SOO) which provides the following:

2.2.3.1 The rationale for the proposed labor mix proposed.

2.2.3.2 Any exceptions to the Government’s proposed cost reimbursable elements and/or NTE amounts, to include recommendations for changes.

2.3 Balanced Offers. The contractor is cautioned against submitting a materially unbalanced offer. A proposal may be materially unbalanced if it is based on prices which are significantly understated in relation to some contract line items and/or significantly overstated in relation to other contract line items as indicated by price analysis techniques. If a proposal appears

Page 4 of 4 FA701425R0023 unbalanced, the Offeror should provide substantiating information to explain the rationale behind the unbalanced offer.

2.4 Task Orders. Task orders will be issued bilaterally based on the final technically acceptable quote.

2.5 Period of Performance. Each Period of Performance will be specified per TO.

2.6 Unauthorized Work. The Contractor is not authorized at any time to commence TO performance prior to the issuance of a fully executed TO.