Attachment 6 - Technical Volume Template.docx

Attachment 6 – Technical Volume Template

PEACE CORPS CAMPUS RECRUITER

at [NAME OF INSTITUTION]

DUNS NUMBER: __________

Submitted by:

Name Title Address Telephone Number E-mail RFQ No.140D0421Q0066 Date

I. EXECUTIVE SUMMARY

In 150 words or less, please summarize your approach to develop a Peace Corps campus recruiting office, including the total proposed price.

I. RATIONALE

In 500 words or less, state the reason(s) your institution seeks to develop a Peace Corps campus recruiting office and hire a part-time Campus Recruiter.

II. DESCRIPTION OF THE SCHOOL AND STUDENT BODY

Provide a brief profile of the school, including historical development, geographic setting/location, size, student demographics, and accreditation information.

III. PROPOSED PEACE CORPS CAMPUS RECRUITMENT OFFICE

A. Office location Where will the Peace Corps campus recruitment office be located, and in what office or department? How is this office situated in relation to the rest of the campus?

B. Office signage Where and what type of signage will the Peace Corps office have? This refers to both the office name as well as a space for posting Peace Corps flyers and announcements. What type and frequency of foot traffic is anticipated?

C. Office design Describe the physical office? How many visitors can comfortably sit and meet with the Campus Recruiter? Will it allow for confidential meetings?

D. Office amenities What amenities will be associated with the office? Specifically, will it have:

· A telephone with voicemail?

· A desktop or laptop computer with MS Office Suite software and internet connection?

· A tablet, or similar portable device?

· Access to basic office supplies and a copy machine?

· Business cards for networking purposes?

E. Scheduling system Please describe the university’s conference room scheduling system. What access and privileges will the Peace Corps Campus Recruiter have within the system?

F. Office’s online presence What online listing or presence will the Peace Corps campus recruitment office have? Within what parent university page will it be housed? Will it include the Campus Recruiter’s contact information and office hours, as well as a link to the Peace Corps’ website?

G. Access to personnel and student contact information So as to transmit special recruitment messages, will the Campus Recruiter have direct or liaison access to the following lists? Please provide specifics.

· Email and mailing addresses for all faculty, students, and campus associations/clubs

· The names and contact information of graduating students H. Postage costs for designated communications Will the Campus Recruiter receive free postage for communication with Peace Corps offices? (This does not include postage fees for mass mailings.)

I. Parking permit Will the Campus Recruiter receive a university parking permit for a lot close to the campus recruiting office? For guests? Please provide specifics.

J. University career fairs and media outlets Will the Campus Recruiter receive free or reduced-fee access to university-sponsored careers fairs and campus media outlets? Please provide specifics.

IV. HIRING AND SUPERVISION OF PEACE CORPS CAMPUS RECRUITER

A. Essential components Please confirm that you will abide by the following three essential components of this position and hiring process:

· The hired Campus Recruiter will be a Returned Peace Corps Volunteer (RPCV)

· Peace Corps’ Office of Volunteer Recruitment and Selection (VRS) will be given the opportunity to approve the hiring selection before it is finalized

· The hired Campus Recruiter will work 20 hours per week B. Recruiter compensation This contract is subject to the Service Contract Act, as such, a wage determination in accordance with http://www.wdol.gov/ will be completed once place of performance is determined. Please confirm that the recruiter wage will be compliant with the DOL established guidelines.

C. Position structure Please explain how this position will be structured at your college or university. Will the Campus Recruiter be a graduate student or a part-time employee? What benefits will be offered?

D. Recruitment strategy and hiring timeline Please describe the strategy for publicizing the position and selecting a qualified candidate. Additionally, provide an anticipated timeline for the complete hiring process.

E. Supervisor What is the name, title, and office of the assigned institutional supervisor of this employee? What will the responsibilities of this individual be?

Note: Supervisory responsibilities typically include ensuring that the Campus Recruiter is aware of and working in a responsible and professional manner to fulfill her or his recruitment strategies and activities. A Peace Corps staff member (Recruiter Liaison) will work closely with the Campus Recruiter and Supervisor to help ensure they meet the contract objectives.

E. Succession Planning and Sustainability Describe your strategy for succession planning and the sustainability of the program when staff changes occur.

V. CAMPUS RECRUITMENT STRATEGY PLAN

A. Summary of recruitment strategy plan Please briefly summarize the plan that your Campus Recruiter will undertake To promote overseas volunteerism and provide recruitment services for the Peace Corps.

Note: The following plan components and goals do not need to be amended or added to, but keeping them within this quote confirms your institution’s intention to fulfill them through the work of the Campus Recruiter. Actual goals will be developed in collaboration with the Peace Corps Recruiter Liaison and may vary slightly from those stated here.

B. Office hours The Campus Recruiter will establish hours of operation for the campus recruitment office, with 2-3 hours per week set as public office hours.

C. Recruitment activities Each contract year, the Campus Recruiter will plan and execute the following recruitment activities.

· Distribute agency approved brochures, posters, visual aids, and other Peace Corps recruitment materials to individuals, groups, associations, faculty, and targeted populations.

· Complete 40 class talks or presentations, 10 of which target diverse populations on campus. Diverse populations include race/ethnic groups, SOGI community, First Generation Americans, Older Americans (50+), Veterans and Pell-Grant eligible students.

· Complete 4 application workshops, which coincide with Peace Corps’ application deadlines in October, January and April.

· Staff a recruitment table (e.g. university career fairs, other events with similar goals and/or tabling public, high-traffic areas on campus) 6 times.

· Organize and facilitate 4 retention events (e.g. send-off/welcome back volunteer parties, friends and family events, Peace Corps Week celebrations, and/or RPCV panels).

· Provide limited or ancillary recruitment services to the surrounding communities, including other educational institutions, as guided by Peace Corps.

D. Partnership building Each contract year, the Campus Recruiter will develop partnerships and collaborations with university department heads, student organizations, RPCV groups, and formal Peace Corps partnership programs, such Peace Corps Prep, Coverdell Fellows, and Campus Ambassadors. To cultivate these relationships, the Campus Recruiter will complete the following:

· Hold 15 relationship-building meetings (weighted toward early in the fall semester) with 15 different key on-campus and community stakeholders that align with Peace Corps’ six sectors, (e.g. RPCVs , career services, study abroad/service learning offices, department heads and student groups) with the intention of gaining access to students

· Hold 10 relationship-building meetings with 10 different key on-campus diversity departments and leaders (multicultural/diversity offices, student transfer offices, student life offices, scholarship program offices, club leaders, Greek leaders, etc.) with the intention of gaining access to students.

With each of these new contacts, the Campus Recruiter will share information regarding Peace Corps service and request that contacts promote Peace Corps volunteer opportunities to their stakeholders by sending event information, inviting the Campus Recruiter to present to an office/group leader or to group members, and referring interested students to the Peace Corps campus office.

E. Lead and application generation At the beginning of each academic year, the Campus Recruiter and the Peace Corp Recruiter Liaison will develop a process with specified goals to engage, manage, and report potential applicants (“leads”). This process is not limited to but will include the following activities and goals:

· Capture contact information—including name, email, and telephone number—from all leads generated from all recruitment activities and events, including office hours, social media, career fairs, meetings, information session, and all other events and activities.

· Digitally collect leads at events through a web-based link provided by Peace Corps Recruiter Liaison, or manually collect leads through sign-up sheets and send those sign-up sheets to Peace Corps Recruiter Liaison within five business days.

· Generate 1 application per 350 eligible undergraduate students for Peace Corps Service annually. For example, if a school had an undergraduate population of 15,000, its goal would be to generate 50 applications per year.

· Generate an average of 10 leads per event, workshop or presentation.

F. Expected results It is expected that the Campus Recruiter to complete at least 70% of each of the recruitment activities and goals specified above.

VI. References Please include at least 3 references that can be contacted for past performances. This reference information should include:

1. Contract number(s) and type of contract;

2. Procuring agency name and point of contact and phone number;

3. Dollar value of the contract;

4. Period of Performance;

5. Description of services rendered.

Offerors must either provide the above information or state that it does not possess relevant, directly related or similar past performance.