Attachment 6 - OSAGE JOTFOC Redacted.pdf

August 2020

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

SIMPLIFIED ACQUISITION PROCEDURES (SAP) FAR 13.106-1(b)

SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER DETERMINES THAT ONLY ONE SOURCE IS REASONABLY AVAILABLE. THIS DETERMINATION MUST BE SUPPORTED WITH FULL JUSTIFICATION FOR SOLE SOURCE FROM THE CUSTOMER. WHEN THE CUSTOMER DESCRIBES AN ITEM WITH A PURCHASE DESCRIPTION WHICH LIMITS THE AVAILABILITY TO ONE SOURCE, THE JUSTIFICATION MUST EXPLAIN WHY THE ITEM IS THE ONLY ONE THAT WILL MEET THE GOVERNMENT’S REQUIREMENT. STATEMENTS SUCH AS "ONLY KNOWN SOURCE" OR "ONLY SOURCE WHICH CAN MEET THE REQUIRED DELIVERY DATE" ARE INADEQUATE TO SUPPORT A SOLE SOURCE PURCHASE. Do not use marketing language in this document. Language such as “This company has made its mark,” “This company is recognized as industry’s best,” and “This company is the leader in…” is unacceptable.

PURCHASE REQUEST OR

REQUISITION NUMBER

2123853***019 Contingent PR

PROJECT/TASK NUMBER

OSAGE DS FY23

Work Item #15 Buoy and Cargo Crane, Inspect and Service

ESTIMATED AMOUNT (Over Micro- Purchase Threshold, but up to the SAT)

IDENTIFICATION OF THE AGENCY AND THE CONTRACTING OFFICE, AND SPECIFIC IDENTIFICATION OF THE DOCUMENT AS A “JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION.” PLEASE CITE THE

AUTHORITY AND TYPE OF JUSTIFICATION.

The Department of Homeland Security (DHS), U.S. Coast Guard (USCG) Surface Forces Logistics Center (SFLC) Icebreaker, Buoy and Construction Tender Product Line (IBCTPL) Contracting Office located at 300 E. Main Street, Norfolk, VA. 23511. .

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION. Authority: FAR 6.302.-1 Only One Respons ble Source.

BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED, AND THE INTENDED USE.

The requirement in Work Item #15 “Buoy and Cargo Crane, Inspect and Service- Barge”, require the Contractor to provide the services of a “Qualified” technical representative, who is familiar with the Allied Marine TK 20-50 crane, to accomplish the following onsite:

Advise on manufacturer’s proprietary information pertinent to the system.

Provide deckplate presence during the performance of “Operation and Inspect” (Table 1: Task #1).

UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER

SUPPLIES OR SERVICES CAN BE USED.

The statement of work requires “Qualified” Tech Rep who is familiar with the Allied Systems equipment, however, certain necessary manufacturing data that may be needed to complete the repairs are proprietary and controlled by Allied Systems Company. Allied Systems is the only known source that possesses the required capabilities, drawings, specifications, engineering control procedures and proprietary methods to ensure the latest design configuration, manufacturing and quality control required to maintain and support the Allied Hydraulic Crane Model TK 20-50.

A DESCRIPTION OF EFFORTS MADE TO ENSURE THAT QUOTATIONS OR OFFERS ARE SOLICITED FROM AS MANY

POTENTIAL SOURCES AS PRACTICABLE (INCLUDE YOUR MARKET RESEARCH EFFORTS HERE).

In an effort to promote full and open competition and solicit as many potential vendors as possible, a sources sought notice was posted on 12 July 2022 on https://SAM.gov Contractor Opportunities Website. Interested vendors were invited to submit information discussing their capabilities with fourteen (14) calendar days of the posting date.

REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE WHICH CAN PROVIDE THE SUPPLIES OR SERVICES.

The Statement Of Work doesn’t require that a Certified tech rep is used however, the requirements within the statement of work may require the Contractor to provide specific Allied Systems technical services to meet the following requirement:

Provide manufacturer's proprietary information, software, and tools pertinent to the equipment/system. Assist with proper repair methods, and ensure compliance with manufacturer's procedures and standards during disassembly, inspection, repair, modification, cal bration, and reassembly of the equipment/system.

EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO SOLICIT BY FULL

AND OPEN COMPETITION HAS NOT BEEN DEVELOPED OR ARE NOT AVAILABLE.

The informational data required to complete the repairs is the sole property of Allied Systems Company. The Statement of work requires that the Prime contractor makes the repairs using proprietary data supplied by Allied Systems Company. Allied Systems has control over their proprietary data, drawings, etc.