Attachment 6 - Ordering Procedures.pdf

Ordering Procedures

For

CENTCOM Headquarters IDIQ for Professional Services (CHIPS)

26 March 2024 DRAFT

1. INTRODUCTION: The following instructions were developed and will be implemented in accordance with FAR 16.505. The Fair Opportunity Process is distinct from the source selection procedures and requirements described in FAR Part 15; regulations and policies related to Part 15 DO NOT inform or control the Fair Opportunity Process.

A. The contractor shall provide services under this contract only as directed in Task Orders issued by authorized individuals. In accordance with FAR 16.505, each order will include:

1. Date of order;

2. Contract Number and order number;

3. Item number and descrip�on, quan�ty, and unit price. The corresponding line-item number from the base contract shall be included;

4. Delivery of performance schedule;

5. Place of delivery or performance (including consignee);

6. Any packaging, packing, and shipping instruc�ons (if any);

7. Accoun�ng and appropria�on data;

8. Method of invoicing, payment, and payment office, will be outlined in each task order;

9. North American Industry Classifica�on System (NAICS) code;

10. Scope of work;

11. Any other per�nent informa�on as appropriate (i.e., Task order COR designa�on, Government Furnished Property, material, or facili�es to be made available for performance of the order, security requirements, etc.)

B. In accordance with DFARS 252.216-7006, Ordering, the following individuals (or ac�vi�es) are authorized to place orders against this contract:

1. All warranted Department of the Air Force, 6 Contrac�ng Squadron Contrac�ng Officers, with the procurement authority at or above the es�mated task order award value are considered designated ordering officials for this IDIQ.

C. If mul�ple awards have been made, the contact informa�on for the ombudsman is:

1. The Air Mobility Command (AMC) Ombudsman will be provided in every task order. The ombudsman is responsible for reviewing complaints from mul�ple award contractors and ensuring that all contractors are afforded a fair opportunity to be considered for orders more than $10,000.00, consistent with procedures in the contract. However, it is not within the designated ombudsman’s authority to prevent the issuance of an order or to disturb an exis�ng order. Contractors are encouraged to setle their complaints through the Compe��on Advocate chain of command, seeking review by the Compe��on

DRAFT

Advocate at AFICC/KM Contrac�ng will be provided at award before taking complaints to the Air Force Compe��on Advocate General.

D. ORDERING PROCESS: A�er contract award, individual task orders will be competed within the pool(s) established in the base contract. Travel shall be priced separately under each task order in accordance with Sec�on 16 of this base contract PWS. All task orders issued under this contract shall be fixed-priced except for travel and surge support. Contractors may offer discounts to their established labor rates when compe�ng on individual task orders. Labor hour efforts will be based on a fixed hourly rate evaluated/approved included in the contract task order award terms and condi�ons.

E. All Mul�ple Award IDIQ contract holders will be provided a fair opportunity to be considered on task orders, in accordance with FAR 16.505(b)(1), unless exempted in accordance with applicable terms of the Federal Acquisi�on Regula�on. As this procurement is solicited to mul�ple Small Business socioeconomic concerns, there will not be further set-asides at the task order level. Each task order will iden�fy the Small Business socioeconomic pool.

F. In the event issues pertaining to a proposed task cannot be resolved to the sa�sfac�on of the Ordering Contrac�ng Officer (OCO), the OCO reserves the right to withdraw and cancel the proposed task. In such event, the Contractor(s) shall be no�fied in wri�ng of the OCO’s decision. This decision is final and conclusive and shall not be subject to the “Disputes” clause or the “Contract Disputes Act.”

G. The order procedures below are provided for informa�onal purposes only. The actual procedures (including response �mes) may vary according to individual order circumstances.

H. Multiple Award Contract (MAC) Ordering Procedures: It is an�cipated that each compe��ve order will be placed in accordance with the following procedures:

1. Requirements Documenta�on: Upon iden�fica�on of a requirement, the cognizant technical code will develop a dra� Performance Work Statement (PWS) and other requirements documents consistent with the technical requirements of this contract and the specific effort. Firm-Fixed-Price type and Firm-Fixed Price Hybrid Time and Material/Labor Hour orders may be issued under this contract.

2. Task Order Request: The Government will issue a fair opportunity proposal request (FOPR) which will contain the finalized requirements documents and selec�on procedures for the order. All eligible MAC awardees will receive the FOPR. The �me alloted for the submission of proposals is typically 10 to 15 business days (subject to change depending on requirement and complexity).

3. Source Selec�on Procedures: For a given order, the selec�on procedures will be based on a best value basis, whether allowing for a subjec�ve tradeoff process or lowest price technically acceptable process. In accordance with FAR 16.505(b)(1)(ii), FAR 15.3 will not apply. Each FOPR will provide instruc�ons to the MAC contractors as to the specific procedures for responding to the FOPR and describe what informa�on shall be presented to the Government to be considered for award of the order. The Government may conduct interchanges with and/or seek proposal revisions from as many/as few offerors as deemed appropriate.

4. Evalua�on and Award: The Government will evaluate proposals and make award based on the evalua�on criteria set forth in the FOPR. Once an offeror’s proposal has been selected for award, a SF 1449 will be executed by the Contrac�ng Officer and sent to the contractor via e-mail as no�ce to begin work.

The contractor is cau�oned that no work is to be started prior to receipt of a properly signed and executed SF 1449 or other authoriza�on by the Contrac�ng Officer. Orders may be issued orally by the Contrac�ng Officer; however, orally issued orders will be followed up with a writen order within three (3) business days. Within a reasonable amount of �me (usually within one (1) business day) a�er order award, the name of the awardee and the total value of the order will be provided to all MAC contractors.

5. Contractor No�fica�on: The contractor is responsible for immediately no�fying the Contrac�ng Officer of any difficul�es in performing in accordance with the terms of the order.