Attachment 5 - Cost Proposal.xlsx
XLSX spreadsheet 55 KB Posted
- Attached to
- Electronic Health Records (EHR) RFP
- Solicitation number
- 2138826
- Issued by
- New York
About this file
This is a Cost Proposal template for the New York Department of Corrections and Community Supervision (DOCCS) Electronic Health Records (EHR) RFP C161877. The procurement involves the development and implementation of an electronic health records system with eight primary deliverables: Project Kickoff and Project Plan, Statement of Work, Development and Environment Setup, Successful UAT for Interfaces, Testing and Quality Assurance, Training and Go-Live Support Services, Post Go-Live Annual Support and Maintenance, and Scanning and Indexing services. Bidders must enter pricing for each deliverable to the nearest dollar, with Deliverable 7 calculated based on an estimated 850 licenses over five years. The template automatically calculates the total bid price once all nine bid price entries are completed, including an estimated fifty hours of change order work at a bidder-specified hourly rate.
Payment terms include a fifteen percent retainage on Deliverables 1-6, which will be released only after acceptance of those deliverables and resolution of all Severity 1 and 2 defects to DOCCS' satisfaction, followed by a ninety-day system stabilization period. The contract includes minority and women business enterprise contracting goals of fifteen percent for both MBE and WBE, a six percent Service-Disabled Veteran-Owned Business goal, and no disadvantaged business enterprise goal requirement. There is no minimum guarantee on the number of licenses or change order hours, and no identical or substantially similar contracts have been awarded within the past five years. Change orders must be authorized in writing by DOCCS before proceeding and may require amendments to the Statement of Work or contract.
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Other files
| File | Type | Posted |
|---|---|---|
| RFP 2025-49.pdf |
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Text version
Instruction
Step 1:
Please enter the Bidder's name in the highlighted cell on the Bid Price Page tab and the black redaction will disappear.
Step 2:
Please enter a bid price for all six (6) highlighted Deliverable cells. The price must be to the nearest dollar. A zero can be entered for any of the Deliverables.
The Total Bid Price will automatically calculate after all nine (9) bid prices are entered.
Step 3:
Print out the Bid Price Page tab and submit with the bid submission packet.
Deliverable 7 Bid Price is for one year of Post Go-Live S&M for one (1) license. The Bid Price Page will calculate a total of 850 licenses for five (5) years. This estimate is used only for the evaluation of the Total Bid Price.
Please enter a per hour rate for Change Orders.
Please enter Bid Price for Scanning and Indexing as stated in Section 4.7 of RFP.
Bid Price Page
| DOCCS RFP# C161877 - Electronic Health Records (EHR) |
| Bidder's Legal Business Name: |
| Enter Bidder Name in Highlighted cell above and the Bid Price Page will appear |
Deliverables Bid Price (Nearest Dollar) Payment after 15% Retainage* * DOCCS will retain fifteen (15%) percent of the Bid Price of Deliverables 1-6 (“Retainage”). Prior to DOCCS releasing any Retainage, Deliverables 1-6 shall have been Accepted and DOCCS shall have indicated that all Severity 1 and 2 defects have been resolved to DOCCS’ satisfaction, such satisfaction not to be unreasonably withheld. Once DOCCS has indicated that all Severity 1 and 2 defects have been resolved, a ninety (90) day system stabilization period shall immediately begin. Upon the expiration of the ninety (90) day system stabilization period, all Retainage shall be due and owing and Vendor shall invoice DOCCS for the full amount of Retainage.
** Deliverable 7 bid entry is for one (1) license for one (1) year. DOCCS estimates a total of 850 licenses will be needed. There is no minimum guarantee on the number of licenses and the number may change from year to year.
*** Please note that change orders are not anticipated. However, if changes become necessary, such work must be authorized by DOCCS, in writing, before such work can proceed and may require an amendment to the Statement of Work or to the Contract. For the purpose of calculating a Total Bid Price, the Change Order Rate is estimated at fifty (50) hours for evaluation of the Total Bid Price. There is no minimum guarantee of change order request hours.
**** Total Bid Price is equal to the six (6) deliverables plus five (5) years of Deliverable 7 - Post Go-Alive Annual Support and Maintenance for an estimated 850 licenses, Deliverable 8 - Scanning and Indexing, and estimated fifty (50) hours of the Change Order Rate.
| Deliverable 1: Project Kickoff & Project Plan | $ - 0 |
| Deliverable 2: Statement of Work | $ - 0 |
| Deliverable 3: Development, UAT Staging and Production Environment | $ - 0 |
| Deliverable 4: Successful UAT for all Interfaces | $ - 0 |
| Deliverable 5: Successful Testing & Q/A for the Completed Application | $ - 0 |
| Deliverable 6: Training and Go-Live Support Services | $ - 0 |
| Bid Price for Each Annual License | 850 Licenses (estimated) | |
| Deliverable 7: Post Go-Live Annual Support and Maintenance (Estimated at 850 Licenses)** | $ - 0 | |
| 5 Years for Estimated 850 Licenses | ||
| $ - 0 |
| Bid Price | |
| Deliverable 8: Scanning and Indexing (Section 4.7 of RFP) |
| Bid Price | Estimated 50 Hours | |
| Change Order Rate (Hourly Rate)*** | $ - 0 |
Must Enter a Bid Price for All Nine (9) Entries $ - 0 image1.png image2.png
File details come from the government source that posted it. Updated .