Attachment 4 Lodging Requirement Checklist.pdf

Request for Quote: 6913G622Q3322104

Lodging For U.S. Department of Transportation – Volpe Center

Cambridge, MA 02142

Performance Work Statement (PWS)

1.0 Background:

The Volpe Center operates within the Office of the Secretary of Transportation Office of the Assistant Secretary for Research and Technology. The Volpe Center provides research, analysis and systems capability to DOT and other agencies requiring expertise in national transportation and logistics programs.

The Volpe Center, on behalf of the United States Department of Defense will be conducting a workshop to support the sustainability of partner-nation sponsored maritime surveillance systems.

2.0 Requirements:

a. The requirement is for up to twenty-two (22) single room/units total.

b. All rooms shall be at the same premises and shall be no more than no more than 0.75-mile walking distance from 55 Broadway, Cambridge, MA, 02142.

c. All rooms will be furnished with kitchen amenities at a minimum that include: a refrigerator, microwave oven, cook top stove /conventional oven, dishwasher, microwave oven, pots & pans, utensils, serving dishes, and silverware. Internet services shall be included as part of the room rate.

d. All rooms shall meet the requirements of Attachment 4- Lodging Requirement Checklist.

e. Each occupant will be responsible for his/her own incidental charges secured by either a credit card or a refundable cash deposit of no more than $100.00. All incidental charges incurred are to be paid upon checkout by the attendees.

f. The Government will not be liable for any local or long-distance telephone calls made by the occupants. The Contractor shall be responsible for the collection of telephone bills for calls made by the occupants.

g. The Government assumes no liability for damage caused by the occupants. The Contractor shall be responsible for resolving any damage claims caused by an occupant; and the Contractor shall be responsible for notifying the Volpe Center Technical Point of Contact of any claims against an occupant and the nature of the incident not later than 24 hours after the incident.

Request for Quote: 6913G622Q3322104

h. At least 7 days prior to attendee arrival on July 11, 2022 the Volpe Center will provide a tentative occupant rooming list to the contractor. Due to circumstances beyond the control of the Volpe Center, Volpe is unable to confirm the final number of rooms until 7 days prior to arrival. Cancellation of rooms up to 7 days prior to arrival shall not result in any cancellation costs.

3.0 Period of Performance:

The anticipated period of performance is 11 July 2022 through 21 August 2022. The anticipated period of performance for optional period, if exercised, is 21 August 2022 to 03 September 2022.

4.0 Technical Point of Contact:

To be provided upon award.