Attachment 4_Letter_Contractor Travel And Restriction Of Movement.pdf

Contractor Distribution

Dear Sir or Madam:

DEPARTMENT OF THE NAVY

PUGET SOUND NAVAL SHIPYARD

AND INTERMEDIATE MAINTENANCE FACILITY

1400 FARRAGUT AVENUE STOP 2090

BREMERTON WASHINGTON 98314-2090 IN REPLY REFER TO:

Ser 440/220 August 25, 2020

SUBJECT: CONTRACTOR TRAVEL AND RESTRICTION OF MOVEMENT

1. This direction supersedes any previous direction associated with travel restrictions such as a Restriction of Movement (ROM). There are three travel categories which could result in different ROM requirements traveling to perform work under a contracts awarded by N4523A.

2. Traveling within the Continental United States to work inside the Controlled Industrial Area (CIA) and not aboard a vessel, the Contractors are required to complete the requirements of subparagraph 5.a. through 5.c, including bullets.

3. Traveling within the Continental United States for work aboard a vessel the Contractor shall comply with memorandum of agreement (MOA) or a project strategy created with the ship's Commanding Officer and/or project superintendent to implement COVID-19 controls during the maintenance period. This will be communicated to the contractor ideally at time of solicitation.

There may be times when the MOA or project strategy will not be available until post award.

When the MOA or project strategy is not available until post award the costs associated with complying with the MOA or project strategy will be submitted as a request for equitable adjustment (REA).

4. Traveling from outside the Continental United States, regardless of the type work being completed required all contractors to comply with subparagraphs 5.a through 5.c., including bullets, and a 14 day ROM is required unless a waived by government official.

5. The travel requirements in subparagraph 5.a through 5.c apply to ALL three types of travel.

a. Submit enclosure (1), Traveler Checklist, to the Contracting Officer Representative (COR), or other designated Government official. The Officer in Charge, or other designated Government official, will use enclosure (1) to assess travel risk for potential ROM requirements and provide the traveler with precautions to take to the maximum extent practicable.

b. Complete enclosure (2), Daily Screening Questions, for each employee. Your firm shall maintain copies of enclosure (2) which the Government reserves the right to review for compliance.

c. Require employees to follow PSNS&IMF CIA Covid-19 Safety Requirements as follows:

• Temperature checks at each entrance.

• Social distancing of six feet to the maximum extent practicable.

• Cleaning and disinfecting work sites and office workstations daily.

Ser 440/220

August 25, 2020

• Engineering controls, such as barriers and containments, are implemented where necessary.

• Administrative controls such as spreading the workforce over multiple shifts and utilizing telework to the maximum extent practicable. In addition, briefings emphasize the continued use of the controls in place.

• Casualty Response are established for emergency operations to respond to suspect or positive COVID-19 cases in effect to minimize the spread of the virus.

• Inspection teams to enforce the COVID-19 controls, which includes daily surveillance of work sites. Immediate corrective actions may be required if controls are not followed.

• Face coverings on all DOD property. Face covering must meet CDC guidelines. As of

Aug. 8 masks with exhalation valve/vent should not be worn to prevent the spread of

COVID-19.

Violations of the Covid-19 Safety Requirements can be reported to the Covid-19 protective triad hotline at (360) 476-2199.

6. Violations of Covid-19 Safety Requirements by contractors will be as follows,

• First violation. Personal will receive verbal warning for the first violation, and the sponsor and employer will be notified.

• Repeat violation. Upon a repeat violation, the sponsor and employer will be notified. CIA access for the individual who committed the infraction will be suspended for 48 hours.

Further repeats may result in an individual's loss of access to the CIA or other PSNS & IMF facilities.

• Multiple Violations. Multiple violations from the same organization or activity may results in a stop work order and removal of CIA access until the organization or activity has provided a plan to correct the violation.

7. We appreciate your patience with ever-changing environment with the coronavirus disease

2019. If you have additional questions or concerns, please work with your contracting officer or contracting officer representative.

Chief of the Contracting Office

Enclosures

Traveler Checklist

Address the following for each person and submit it to the Contracting Officer Representative (COR). If a COR is not assigned, submit it to the Contracting Officer.

Company: --------------

Traveler Name: Travel Date: -----------------

Travel Origin: Travel Destination: ------------

1. Prior to Travel

a. Did you travel out of your local area ( e.g., out of state) within the past 14 days? If so, where did you travel and did you self-assess and quarantine per CDC guidance?

b. Have you answered yes to any of the CDC or PSNS & IMF medical screening questionnaire, which relate to your encounter with COVID-19?

c. In the past 14 days, have you sustained social distancing per CDC guidance (i.e. , 2: 6 feet for > 10 minutes)?

d. In the past 14 days, have you worn a face covering per CDC guidance, including anytime you were unable to sustain 2: 6 feet distance from personnel outside your home?

e. Did you obtain COVID-19 controls implemented at your travel destination ( e.g., state, national, and military command as applicable)?

f. See travel attributes below.

2. Travel

a. The following mission essential travel documents are on hand during travel as applicable:

(1) ROM Waiver approval, which may be a letter from the fleet commander or note in travel orders.

(2) This Traveler Checklist.

(3) Travel orders including flight, ground transportation, lodging, and other required details for travel in the COVID-19 environment.

(4) Travel tracker and IATP/APACS number.

(5) Passport.

Enclosure (1)

( 6) Other required documents while traveling in the COVID-19 environment.

(7) Completed CDC or PSNS & IMF medical screening questionnaire.

b . Did you wear a face covering (i .e. , mask) for the duration of travel?

c. Did you practice good hygiene per CDC travel guidance, including frequently washing hands and cleaning/disinfecting equipment and areas you contact?

d. Did you travel to and from the travel destination in a clean and disinfected personal or rental vehicle?

(1) Were you able to sustain social distancing, use of PPE, and good hygiene per CDC guidance during your commute?

(2) If applicable, did you sustain social distancing, use of PPE, and good hygiene per CDC guidance while staying in commercial lodging? Was your room cleaned and disinfected prior to your stay?

e. Did you travel to and from the airport with public transportation ( e.g. , taxi, bus, shuttle, ferry, etc.)? If so, were you able to maintain social distancing per CDC guidance? Did you wear a face covering?

f. Did you travel to and from the airport in a clean government vehicle that is free of COVID-19? If so, were you able to maintain social distancing per CDC guidance? Did you wear a face covering? Were other passengers in the vehicle implementing the attributes of this checklist? Was the vehicle disinfected immediately prior to use?

g. Did you travel with a military or commercial flight?

(1) Were you able to sustain social distancing on the flight, with the understanding personnel transiting through aisles in short duration is acceptable as long as you wore your face covering?

(2) Did the flight crew utilize CDC or OSHA best practices, including social distancing, PPE (i.e., face covering and gloves), frequent cleaning/disinfection, etc.?

h . Did you use a military or commercial airport?

(1) Were you able to sustain social distancing when transiting through the following:

(a) Personnel and luggage check-in

(b) Security

( c) Terminal

Enclosure ( 1)

( d) Transit shuttle

( e) Gate and boarding area

(f) Baggage Claim

(g) Ground transportation hub

(2) Did the airport facility utilize CDC or OSHA best practices, including social distancing, PPE (i.e., face mask and gloves), frequent cleaning/disinfection, etc.?

1. Did you eat in close proximity to other personnel while transiting in public?

J. Did you eat food that is not safely handled, stored, or packaged?

k. Did you clean and disinfect luggage and other material transiting with you per CDC cleaning and disinfection guidance.

1. Are you staying in military or commercial lodging?

m. Was lodging disinfected immediately prior to use?

n. While commuting to and from your temporary duty station, did you use a clean vehicle that was disinfected immediately prior to use?

o. Do you understand the COVID-19 protective measures required to work shipboard?

Protective measures will include actions like a daily self-assessment per CDC medical screening questionnaire, social distancing, additional PPE, use of barriers, work on different shifts, and remote tooling and monitoring.

Traveler Signature and Date

Officer in Charge or Designated Government Representative

Enclosure (1)

DAILY SCREENING QUESTIONS

Please have your employees perform daily screening questions. The Government reserves the right to review your documents to ensure compliance with COVID-19 restrictions.

Date: Name: ________________ _

1. Do you have any of the following symptoms?

D Fever D Cough D Shortness of breath or difficulty breathing D Chills D Repeated shaking with chills D Muscle pain D Headache D Sore throat D New loss of taste or smell D Gastrointestinal distress

2. Have you traveled outside the country (including Canada) in the last 14 days?

3. Have you had close personal contact with anyone who has been diagnosed with

COVID-19?

If YES to any of the above, ACCESS WILL BE DENIED and the individual will be asked to contact their health care provider.

Additionally,

4. Have you traveled domestically (U.S.) in the last 14 days? SELF-MONITOR

If your employee develops symptoms, please have them STAY HOME and contact their health care provider.

REPORT THE POTENTIAL COVID-19 TO THE

CONTRACTING OFFICER AND PROVIDE CONFIRMATION.

Enclosure (2)