Attachment 3 - Supplemental Proposal Instructions.pdf

Supplemental Proposal Instructions

Offeror’s responses to the RFQ/solicitation shall be provided in two separate volumes as follows:

Volume Format Page Limitation Volume 1 – Business Volume

PDF and Excel None

Volume 2 – Technical Volume PDF No more than 30 pages, size 12 font, excluding resumes and table of contents.

Questions regarding this RFQ/solicitation must be sent to sneha.singh@nih.gov by 3:00 P.M. EST on Tuesday, April 26, 2022. Answers to all questions received will be provided as an amendment to the solicitation on Contract Opportunities within beta.sam.gov.

All submissions to the RFQ/solicitation must be received by 3:00 P.M. EST on Monday, May 02, 2022 and sent via email to sneha.singh@nih.gov . Submissions shall be in two volumes (Business Volume and Technical Volume), along with a signed FAR 52.204-24 provision. Supplemental instructions are as follows:

1. Business Volume

Offerors are expected to propose a fixed price quote which will contain a fixed price cost for the Base Period, Option Period One, and a total fixed price sum for both Periods combined. The Government is requesting a quote to obtain a successfully completed summer program (with related activities outlined in the Statement of Work). Therefore, the fixed price cost of the base period is your institute’s quoted cost to complete the base period activities as outlined in the Statement of Work. The fixed price cost of Option Period 1 is your institute’s quoted cost to complete the Option Period One activities as outlined in the Statement of Work. Since this is fixed-price, Offeror’s are not expected to provide estimated line by line cost element details that may be common in a cost reimbursable requirement.

NOTE: Food and beverage cannot be reimbursed through federal appropriated dollars in this requirement. Quotes should not include any food and beverage costs. Any food and beverages provided during the period of performance is at the cost of the contractor and not with contract funds.

2. Technical Volume

Offerors’ Technical Volume will be evaluated against the technical evaluation factors contained in the Technical Evaluation Criteria attached to the solicitation. It is important that Offerors Technical Volume have sufficient information to evaluate against the technical evaluation factors. It is expected that Offeror’s will explain in detail how they will perform the requirements in the Statement of Work. The Statement of Work contains a proposed curriculum for the seven (7) week summer program within the Base Period. Offeror’s are expected in the Technical Volume to explain mailto:sneha.singh@nih.gov mailto:sneha.singh@nih.gov in detail their plan to execute the curriculum. Offerors are expected to develop their own plan for the fall activity and spring activity outlined in the Statement of Work. Offerors are expected to develop their own curriculum for the eight (8) week summer program contained in Option Period One (1) as explained in the Statement of Work. Offerors shall include their curriculum outline for the summer program they develop. Offerors shall explain their curriculum plan. The curriculum can be finalized at a later point and subject to the approval of the Contracting Officer’s Representative (COR). Offerors shall provide their proposed personnel and name key personnel and include resumes for each named personnel. Resumes need not exceed two pages in length. Offerors shall include their recruitment and retention plan for the high school participants and ensure their proposal provides all information necessary to evaluate based on the Technical Evaluation Criteria.

The technical volume shall include:

Technical Approach of how the work will be performed for the seven (7) week summer program in the base period and the subsequent one-day fall activity. Additionally, for Option Period One, your technical approach will explain how your institute will perform the eight (8) week summer program and one-day spring activity.

A weekly schedule/curriculum for the summer course and all of the activities for the academic year with possible speakers and seminar/workshop titles.

A curriculum outline of the Option Period One 8-week summer program.

A tentative agenda for the program’s opening and closing activities.

Sample lesson/lecture plans with proposed science and professional development activities, the required laboratory materials or computer software, possible speakers/lecturers, and learning objectives for each activity.

Program Evaluation draft(s).

A student tracking plan for all who completed the summer course and yearlong program.

Facilities and /or resources used.

Proposed personnel and resumes.

Recruitment and Retention Plan.

Your technical volume will be evaluated by a technical evaluation panel and scored based on the “Technical Evaluation Criteria” that is included as a separate attachment to this solicitation.

Therefore, offerors should ensure the information within their technical proposal is sufficient in detail and tailored to the evaluation factors and Statement of Work.

Technical Volume Format The suggested outline for the technical plan is as follows:

a. Work Scope

b. Objectives. State the overall objectives and the specific accomplishments you hope to achieve. Indicate the rationale for your plan, and relationship to comparable work in progress elsewhere. Review pertinent work already published which is relevant to this project and your proposed approach. This should support the scope of the project as you perceive it.

c. Approach. Discuss the possible or probable outcome of approaches proposed.

d. Methods. Describe in detail the methodologies you will use for the project, indicating your level of experience with each, areas of anticipated difficulties, and any unusual expenses you anticipate.

e. Schedule. Provide a schedule for completion of the work specified in the statement of work. Performance schedules shall be indicated for phases or segments, as applicable, as well as for the overall program. Schedules shall be shown in terms of calendar months from the date of authorization to proceed or, where applicable, from the date of a stated event, as for example, receipt of a required approval by the Contracting Officer. Unless the request for quotes indicates that the stipulated schedules are mandatory, they shall be treated as desired or recommended schedules.

f. Personnel. Describe the experience and qualifications of personnel who will be assigned for direct work on this project. Information is required which will show the composition of the task or work group, its general qualifications, and recent experience with similar equipment or programs.

Resumes for personnel should be provided. Each resume should not exceed more than two pages in length.

Past Performance Information

a. Offerors are requested to submit the following information as part of their Business Volume.

A list of the three (3) contracts completed during the past five years or currently being performed that is relevant to the work within this Statement of Work. Contracts listed may include those entered into by the Federal Government, agencies of state and local governments and commercial concerns. Offerors may also submit past performance information regarding predecessor companies, key personnel who have relevant experience or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition. For the purposes of this solicitation, a "major subcontract" is defined as a subcontract award in excess of $500,000.

Include the following information for each contract or subcontract listed:

1. Name of Contracting Organization

2. Contract Number (for subcontracts, provide the prime contract number and the subcontract number)

3. Contract Type

4. Total Contract Value

5. Description of Requirement

6. Contracting Officer's Name and Telephone Number

7. Program Manager's Name and Telephone Number

8. North American Industry Classification System (NAICS) Code

The Government is not required to contact all references provided by the offeror.