Attachment 3 - Statement of Work - 70Z03821QJ0000162.pdf

ATTACHMENT 3 -STATEMENT OF WORK (SOW)

70Z03821QJ0000162

1.0 Scope - This requirement is for manufacture and first article of items listed in Attachment

1 – List of Items – 70Z03821QJ0000162, which is utilized on the United States Coast Guard

(USCG)’s MH-60T helicopter.

The objective for the contractor is to manufacture first article of the part, listed in Attachment 1 –

List of Items – 70Z03821QJ0000162, that meet Aviation Logistics Center (ALC)’s testing requirements in support of our efforts to sustain MH-60T aircraft. ALC may purchase additional quantities if the contractor’s first article meets ALC’s testing requirements. After a favorable completion of the form, fit, and function, a follow on production run of parts may be requested.

2.0 Major Tasks - Work under this purchase order shall be performed at the contractor’s facility or USCG approved facility. The contractor shall provide all necessary parts, materials, labor, tooling, and facilities to manufacture the components listed in this purchase order at the firm fixed prices listed in the schedule. The contractor shall manufacture the components in accordance with the specified characteristics and standard commercially acceptable methods.

All services shall be accomplished as directed by the Government. Request for clarification shall be directed to the Contracting Officer.

2.1 Tool Retention - The Government will not provide any tooling as Government Furnished

Property for the manufacture of any part. The contractor shall manufacture all special, nonstandard tooling and retain it on site as government property. The contractor shall store all special, nonstandard tooling in a weather proof location or container for a period of three (3) years and be responsible for any damage which may occur during the storage period. Storage shall be no additional cost to the Government.

2.2 Tool Disposal Requirement - The contractor shall notify the Government in writing after three (3) years if no additional manufacturing contracts were awarded to said contractor.

The Government will provide written instructions for final disposition for all special, nonstandard Government tooling. The contractor shall comply with all written instructions and provide any reply requirements to insure proper disposal. However, if a new contract was awarded to the contractor, the three (3) year storage period shall be reset to zero time and restart at the last delivery of the latest contract awarded.

2.3 Non Recurring Engineering (NRE) - The Contractor shall use commercially reasonable efforts to perform the Manufacturing Services in conformity with the SOW. Service charges, and other costs incurred in the performance of the manufacturing services, shall be included in the one-time NRE allowance when deemed “fair and reasonable” and agreed upon by all parties involved. The cost of NRE shall be incorporated and allowed in Attachment 1 – List of Items –

70Z03821QJ0000162. Payment of NRE charges do not confer any rights in, or title to, such tooling, fixtures, or other appurtenances unless otherwise indicated in the Schedule.

2.4 First Article – The Contractor shall provide a quantity one (QTY 1) of the part listed in the Attachment 1 – List of Items – 70Z03821QJ0000162 within thirty (30) days of receipt of the resulting purchase order. The First Article will be tested on Government aircraft at ALC within

30 days of receipt. Upon successful completion form, fit, and function testing on the aircraft by the Government, USCG Engineering will approve the unit for the production phase. The

Contracting Officer (KO) will notify the Contractor in writing of conditional approval, approval, or disapproval of the first article system within 90 calendar days after receipt of the first article systems. This approval process is only required for first article units. Any production unit sent to the USCG without approval will be returned at the offeror’s expense.

2.5 Manufacture – All parts are to be manufactured IAW drawings which have been provided by USCG. Documentation certifying that these parts are in compliance with the ALC approved drawings must be provided with each part. Payments will not be made until these certifications are received. The prices in Attachment 1 – List of Items – 70Z03821QJ0000162 for the manufacture of the aircraft parts shall include all requirements outlined in the relevant ALC approved drawings. These requirements may include but are not limited to: deburring, marking, testing, and applying finishes. Line Items 1, 6, 11, 16, 21 and 26 are subject to First Article

Form, Fit, and Function (FF&F) testing IAW FAR 52.209-4.

3.0 USCG Documents - ALC Drawings will be provided via email.

3.1 Access to Documents - Drawings are available from the USCG. Before obtaining copies of these documents, Contractors shall be registered in the Defense Logistics Agency's (DLA) Joint

Certification Program (JCP). More information on this certification can be found at http://www.dlis.dla.mil/jcp/Default.aspx. After ensuring registration, the Contractor shall complete Attachment 2 – DHS Form 11000-6, Non-Disclosure Agreement, specifically the section regarding “Other Sensitive but Unclassified (SBU)” information. A written request for access to the drawings should be submitted to Michelle.R.Monds@uscg.mil along with proof of

JCP registration and the completed DHS-11000-6.

The USCG will only release these documents to United States (U.S.) businesses that have followed the above procedures. The documents will not be released to any foreign entity. If the

U.S. business plans to release these documents to any foreign entity, they must first provide the

USCG with a copy of a valid Technical Assistance Agreement (TAA) and DSP-5 authorizing release to that entity.

4.0 Quality

5.1 Quality Control - The contractor is responsible for performing or assuring all inspections, test and calibration necessary to substantiate that the goods or services furnished conform to

Government’s requirements. The contactor shall take prompt action to correct conditions that have or could result in goods or services that do not conform to contractual requirements.

Records of conformance shall be maintained on file at the contractor’s facility and made available or provided for review by the Government upon request. The Government reserves the right to conduct surveillance at contractor’s facility to verify the existence, adequacy and effectiveness of the quality system. Upon request of the Government, the contractor(s) shall forward a copy of their current certification and Quality Assurance Manual for review.

5.2 Quality Assurance - This section is applicable to all orders for products that will ultimately touch USCG aircraft.

The Contractor shall, immediately upon discovery, notify and disclose conditions to the

Contracting Officer of any event, supply change, material change, supply malfunction, counterfeit/suspect parts or materiel, defect or non-airworthy condition of any product or component (to include components used in repairs) found to potentially cause a non-conformity to the original specifications of this contract. The Government reserves the right to inspect any non-conforming product or component. Therefore, the Contractor shall obtain approval from the Contracting Officer prior to the disposition of any non-conforming product or component.

The contractor’s quality control manual shall address in detail the contractor’s risk management, test, inspection, non-conforming product and counterfeit/suspect parts processes.

The Contractor shall immediately notify the Contracting Officer of any changes that potentially have an impact on the product. Changes may include but are not limited to products, processes, materiel, supplier sources, manufacturing facility location and personnel qualifications.

Upon notification of the change, the USCG will approve or deny the change. Facility location changes may require the Government to perform a facility inspection. The contractor shall allow the Government access to all applicable areas of the contractor’s facilities to ensure compliance with contractual requirements. In the event that the change is not approved by the

USCG, the contract, delivery order or task order may be cancelled or terminated in accordance with FAR.

The contractor shall retain all records in accordance with FAR 4.7 Contractor Records

Retention. The contractor shall be required to permit Government access to applicable records retained at any level of the supply chain.

Unless otherwise specified, the Contractor shall flow down all requirements in this contract to their supply chain, to include all subcontractors and suppliers.

5.3 Warranty - The contractor’s standard warranty for manufactured components will be incorporated into the purchase order.

6.0 Records and Reports

6.1 Certificates - All manufactured components under the provisions of this Purchase Order must be suitable for installation on USCG aircraft. The contractor shall furnish a Certificate of

Conformance (COC) IAW FAR 52.246-15 for all components. These forms shall be packaged with each component.

7.0 Delivery Requirements

CLIN

Item

Description Quantity Due No Later Than:

1, 3, 5, 7, 9, 11 First Article 1

30 Calendar Days after receipt of order. IAW Section 2.2

2, 4, 6, 8, 10, 12

Production

Buys

Refer to Attachment

1 – List of Items –

70Z03821QJ0000162

60 Calendar Days after First Article acceptance by USCG. IAW Section

2.3

7.1 F.O.B. Destination is requested as the Incoterm for all deliverables. All offers will be considered F.O.B. Destination unless F.O.B. origin is specified AND estimated shipping costs are included.

8.0 Purchase order Information

8.1 Shipping Instructions - Unless otherwise specified by the Contracting Officer, deliverable items shall be shipped to the following address:

USCG ALC

Receiving Section, Bldg. 63

Elizabeth City, NC 27909-5001

Purchase Order Number _______________________________

(To be assigned at time of issuance)

8.2 Packaging and Preservation - Packaging and preservation shall include the following information:

Material will be stored and transshipped, to various users; therefore, material must be packed and labeled suitable for shipment via land, air or sea.

The items must be individually packaged and shipped in a box, carton, or crate.

The internal packing material shall be sufficient to prevent damage during shipment, handling and storage. Preservation and protection must be sufficient to prevent corrosion, deterioration, or decay during warehouse storage for a period of one (1) year.

Packaging material shall NOT consist of the following: popcorn, shredded paper, Styrofoam of any type, or peanut style packaging.

8.3 Marking Instructions - All shipping containers/packages shall be marked for delivery

IAW the contract or delivery order. All components, which require special care during packing, handling or shipping shall be identified and marked appropriately. The exterior of the package or shipping container shall be legibly marked with the following information in such a manner that the marking shall not be rendered illegible when opened.

Part Number

Nomenclature

Serial Number

Purchase Order/Line Item Number

Contractor’s Name and Address

8.4 Markings of Warranted Items – Pursuant to the requirements of FAR 46.706 (b) (5), the contractor shall stamp or mark the supplies delivered, or otherwise furnish notice with the supplies, of the existence of the warranty. For commercial items, the contractor’s trade practice in warranty marking is acceptable if sufficient information is presented for supply personnel and users to identify warranted supplies. Markings may be brief, but should include information below:

A brief statement that a warranty exists

The substance of the warranty

The duration of the warranty

Who to notify if the supplies are found to be defective

8.5 Inspection and Acceptance - Inspection and acceptance shall be performed at destination by USCG personnel for count, condition and proper completed documentation. Inspection and acceptance deficiencies may delay or cause rejection of invoice payments. Equipment found to have operational deficiencies will be reported on standard form "SF 368", Product Quality

Deficiency Report, and sent to the contractor for investigation. The contractor shall report findings of the investigation to the Contracting Officer, within thirty (30) calendar days after receipt of quality deficient exhibit.

8.5.1 Contractors shall provide a Certificate of Conformance signed by the contractor’s authorized representative IAW FAR 52.246-15.

9.0 Invoicing

9.1 Invoicing Instructions – Unless otherwise specified in the schedule or on individual purchase order, the contractor’s invoice shall be submitted IAW FAR 52.212-4 to the designated billing office for payment as noted below. The Contractor is HIGHLY encouraged to submit invoices electronically to ALC-Fiscal@uscg.mil.

Chief, Fiscal Branch

USCG Aviation Logistics Center

Fiscal Branch, Bldg. 63

1664 Weeksville Road

Elizabeth City, NC 27909

Purchase Order no. _______________________________

(To be assigned at time of issuance)

9.2 Payment Information - All payments will be made electronically IAW FAR 52.232-33.

The contractor may submit invoices five (5) days after shipment of items. The invoice will not be approved until all items have been receipted.

mailto:ALC-Fiscal@uscg.mil