Attachment_3_-_QASP.pdf
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- Attached to
- Little Rockies Recreation Maintenance
- Solicitation number
- 140L3624Q0054
About this file
This document is a Quality Assurance Surveillance Plan (QASP) for a federal contract opportunity related to the maintenance of the Little Rockies Recreation Area in Montana. The QASP outlines the specific work requirements, standards of performance, inspection procedures, and allowable defect rates for various maintenance tasks such as cleaning restrooms, emptying garbage cans, maintaining drinking fountains, mowing campgrounds and trails, and maintaining picnic areas and roads.
The related federal contract opportunity is a solicitation (Solicitation Number: 140L3624Q0054) for a firm-fixed-price service contract to provide the required maintenance services. The contract is set aside for 100% small business and has a NAICS code of 561720 (Janitorial Services) with a size standard of $22 Million. The solicitation requires the submission of quotes by April 19, 2024, and the contract will be awarded under Simplified Acquisition Procedures. Payment for the contract will be through the U.S. Department of the Treasury's Invoice Processing Platform.
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Other files
| File | Type | Posted |
|---|---|---|
| Attachment_4_-_Wage_Determination.pdf | ||
| Attachment_5_-_Price_Schedule.docx | DOCX document | |
| Attachment_2_-_Map_Package.pdf | ||
| Sol_140L3624Q0054.pdf | ||
| Attachment_1_-_PWS.pdf |
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QUALITY ASSURANCE SURVEILLANCE PLAN #1 (3Xweek) Requirement - CLEANING THREE TIMES PER WEEK
LITTLE ROCKIES RECREATION MAINTENANCE 2024
1. Contract Requirement. Recreation Site Maintenance
Work Requirements Standards of Performance
a. Maintain Restroom Quality Standards Facilities. (5 each) Section 19.A.1.a.b.c.d.
b. Maintain Garbage Quality Standards Cans (25 each) Section 19.A.2.a.
c. Maintain Drinking Quality Standards Fountains (4 each) Section 19.A.3.a.
2. Primary Method of Surveillance. Random Inspections (minimum of one time/ month).
3. Maximum Allowable Defect Rate (MADR). Five (5) percent Restrooms - 3 unit/month allowed to be less than Quality Standards.
Garbage Cans - 16 units/month allowed to be less than Quality Standards.
Drinking Fountains - 2 unit/month allowed to be less than Quality Standards.
4. Quantity of Work. The actual quantity of work per month will not vary.
There are 5 Restrooms, 25 Garbage Cans and 4 Drinking Fountains which require services 3 times per week each. (Mon., Wed., & Fri.) for 7 months (May, 2024 through Nov. 2024). Each month has 13 work days.
Restrooms - 5 each x 13 work days = 65 units requiring service/month. Garbage Cans – 25 each x 13 work days = 325 units requiring service/month. Drinking Fountains - 4 each x 13 work days = 52 units requiring service/month.
5. Level of Surveillance. The normal level of surveillance will be used at the start of the contract. The minimum level may be used if the observed defect rates (ODRs) for all three work requirements are less than their MADRs for two consecutive months, and if approved by the Contracting Officer. If at the minimum level the ODR exceeds the MADR for any work requirement for any given month, consider returning to the normal level. Normal Level = 2 inspections per month. Minimum Level = 1 inspection per month.
6. Sample Size. 100 % of all work requirement units will be inspected.
Restrooms - 5 each x 2 inspections = 10 each/month.
Garbage Cans - 25 each x 2 inspections = 50 each/month.
Drinking Fountains - 4 each x 2 inspections = 8 each/month.
7. Sampling Procedures. Visual inspection, to ensure compliance with the quality standards, for 100 % of all work requirement units, will be performed on every inspection visit. (minimum of 1 inspection/month.)
8. Evaluation Procedures. A visit will be made to the appropriate locations as soon after the work has been performed as possible in order to insure the evaluation isn't biased by changed conditions. A pre-printed EVALUATION WORK SHEET (example attached) will be completed at the time of the evaluation of the service.
EVALUATION WORK SHEET
QUALITY ASSURANCE SURVEILLANCE PLAN #1 (3Xweek)
Requirement – CLEANING THREE TIMES PER WEEK
LITTLE ROCKIES RECREATION MAINTENANCE 2024
Contract__________________________ Inspection Date(s)________________________
S = Satisfactory U = Unsatisfactory
Work Requirements
Service Location Restrooms Garbage
Cans Drinking
Fountains Remarks
Camp Creek Campground
Horse Corral Campground
Buff’s Day Area
Camp Host Area N/A N/A N/A N/A
Montana Gulch Campground N/A N/A
QUALITY ASSURANCE SURVEILLANCE PLAN #2 (1Xweek)
Requirement - CLEANING ONCE WEEKLY
LITTLE ROCKIES RECREATION MAINTENANCE 2024
1. Contract Requirement. Recreation Area Maintenance Requirements
Work Requirements Standards of Performance
a. Maintain Camping and Quality Standards, Picnic areas (32 each). Section 19.B.1.a.b.-B.2.a.b.c.d.
b. Maintain Road Areas. Quality Standards, 19.B.3.a.- (2.5 miles) B.4.a.
c. Maintain Kiosk and Fee Quality Standards, Collection Areas (4 each) Section 19.B.5.a.b.
2. Primary Method of Surveillance. Random Inspections (minimum of 1 time / month).
3. Maximum Allowable Defect Rate (MADR). Five (5) percent
Camping/Picnic Areas - 6 units/month allowed to be less than Quality Standards. Road Areas - .5 miles/month allowed to be less than Quality Standards. Kiosk & Fee Areas - 1 unit/month allowed to be less than Quality Standards.
4. Quantity of Work. The actual quantity of work per month will not vary.
There are 31 Camping/Picnic Areas, 2.5 Miles of Roads & Trails, and 1 Kiosk & 2 Fee Areas which require services 1 time per week each. (Monday only) for 7 months (May,2024 through Nov. 2024). Each month has 4 workdays.
Camping/Picnic areas - 32 each x 4 workdays = 128 units requiring service/mo.
Road Areas - 2.5 miles x 4 workdays = 10 miles requiring service/month.
Kiosk & Fee Areas - 3 each x 4 workdays = 12 units requiring service/month.
5. Level of Surveillance. The normal level of surveillance will be used at the start of the contract. The minimum level may be used if the observed defect rates (ODRs) for all three work requirements are less than their MADRs for two consecutive months, and if approved by the Contracting Officer. If at the minimum level the ODR exceeds the MADR for any work requirement for any given month, consider returning to the normal level.
Normal Level = 2 inspections per month. Minimum Level = 1 inspection per month.
6. Sample Size. 100 % of all work requirement units will be inspected per visit.
Camping/Picnic Areas - 32 each x 2 inspections = 64 each/month Road Areas - 2.5 miles x 2 inspections = 5 miles/month Kiosk & Fee Areas - 4 each x 2 inspections = 8 each/month
7. Sampling Procedures. Visual inspection, to ensure compliance with the quality standards, for 100 % of all work requirement units, will be performed on every inspection visit. (minimum of 1 inspection / month.)
8. Evaluation Procedures. A visit will be made to the appropriate locations as soon after the work has been performed as possible in order to ensure the evaluation isn't biased by changed conditions. A pre-printed EVALUATION WORK SHEET (example attached) will be completed at the time of the evaluation of
QUALITY ASSURANCE SURVEILLANCE PLAN #2 (1Xweek)
Requirement – CLEANING ONCE WEEKLY
LITTLE ROCKIES RECREATION MAINTENANCE 2024
Contract_______________________________Inspection Date(s)____________________
S = Satisfactory U = Unsatisfactory
Work Requirements
Service Location
Camping/ Picnic Areas
Road Access
Kiosk & Fee
Collection Areas
Remarks
S U S U S U
Camp Creek Campground
Buff’s Day Area N/A N/A
Montana Gulch Campground
No kiosk at this site
Horse Corral Campground
Dry Fork Road and Hwy. 191
N/A N/A No fee collection at this site
QUALITY ASSURANCE SURVEILLANCE PLAN #3 (4X Year Mow)
Requirement – MOWING
LITTLE ROCKIES RECREATION MAINTENANCE 2024
1. Contract Requirement. Recreation Site Mowing (Four times during work period from May 1 to November 30)
Work Requirements Standards of Performance
Mow Montana Gulch Campground Quality Standards Campground area = 10 locations Section 19.C.1.a.b.c.
Road and Path Areas = 1.2 miles Picnic Area = 1
Mow camp Creek Campground, Buff’s Quality Standards Day Area, Horse Corral Campground, Section 19.C.2.a.b.c.d.e.
And Camp Host Area.
Campground area = 20 locations Road and Path Areas = 1.3 miles Picnic/Day Use Areas = 1
2. Primary Method of Surveillance. Planned Inspections (four scheduled mowings per seven-month work period.
3. Maximum Allowable Defect Rate (MADR). Five (5) Percent Campground Areas - 2 mowing locations allowed to be less than Quality Standards.
Road/Path Areas - .1-mile road mowing allowed to be less than Quality Standards.
4. Quantity of Work. The actual quantity of work for the 4 scheduled mowings during the seven-month work period will not vary. There are 30 mowing locations in the Campground Areas and 2.5 miles of Road and Paths to be mowed 4 times each during the seven-month work period. Mowing shall be scheduled for one time just before Memorial Day Weekend, one time just before the 4th of July, one time just before the 4th of August, and one time just before Labor Day Weekend.
Campground Areas - 30 mowing locations x 4 scheduled mowings = 120 locations requiring mowing during the 7-month work period. Road and Path Areas - 2.5 miles x 4 scheduled mowings = 10 miles requiring mowing during the 7-month work period.
5. Level of Surveillance. The minimum level of surveillance will be used throughout the three scheduled mowings. Minimum Level = 1 inspection per scheduled mowing.
6. Sample Size. 100 % of all mowing locations will be inspected per visit.
Campground Areas - 30 mowing locations.
Road and Path Areas - 2.5 miles.
7. Sampling Procedures. Visual inspection, to ensure compliance with the quality standards, for 100 % of all mowing locations, will be performed on every inspection visit. (4 inspections/7-month work period.)
8. Evaluation Procedures. A visit will be made to the appropriate locations as soon after the work has been performed as possible in order to insure the evaluation isn't biased by changed conditions. A pre-printed EVALUATION WORK SHEET (example attached) will be completed at the time of the evaluation of
See Section 17 for the Quality Assurance Surveillance Plan.
QUALITY ASSURANCE SURVEILLANCE PLAN #3 (4X Year Mow)
(Maintenance requirement - MOWING)
LITTLE ROCKIES RECREATION MAINTENANCE 2024
Contract____________________________ Inspection Date(s)______________________
S = Satisfactory U = Unsatisfactory
Work Requirements
Service Location S U Remarks
Camp Creek Campground
Horse Corral Campground
Buff’s Day Area
Camp Host Area
Montana Gulch Campground
QUALITY ASSURANCE SURVIELANCE PLAN #4
LITTLE ROCKIES RECREATION MAINTENANCE 2024
DEFINITIONS – TECHNICAL
As used throughout the Quality Assurance Surveillance Plans #1, #2, and #3 the following terms shall have the meaning set forth below:
a. (CDR) Contract Discrepancy Report: A report issued by the CO to the Contractor when performance is unsatisfactory. The CDR requires the Contractor to explain, in writing, why performance is unsatisfactory, how performance will be returned to satisfactory levels, and how reoccurrence of the problem will be prevented in the future.
b. (CO) Contracting Officer: The CO is the final authority and is ultimately responsible on all contractual matters. It is the CO’s responsibility to assure that the contract program is carried out expeditiously and effectively, and in accordance with applicable laws and regulations.
c. (COR) Contracting Officer’s Representative: The designation of the COR assists the CO in accomplishing many details of contract administration and places the onsite responsibility on the COR for ensuring Contactor compliance with the drawings, specifications, and other contract terms and conditions.
d. (PI) Project Inspector: The Government employee responsible for the monitoring of the Contractors performance. The PI has immediate contact with the Contractor, inspects the work while it is in progress, and enforces the contract terms. The PI reports to the COR.
e. (MADR) Maximum Allowable Defect Rate: The maximum degree to which the Government will allow the Contractor’s performance to vary from the quality standards of the contract.
f. (ODR) Observed Defect Rate: The rate that the Project Inspector determines by physically observing the completed result of the work requirements.
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