Attachment_3_-_QASP.pdf

QUALITY ASSURANCE SURVEILLANCE PLAN #1 (3Xweek) Requirement - CLEANING THREE TIMES PER WEEK

LITTLE ROCKIES RECREATION MAINTENANCE 2023 – 2025

1. Contract Requirement. Recreation Site Maintenance

Work Requirements Standards of Performance

a. Maintain Restroom Quality Standards Facilities. (5 each) Section 19.A.1.a.b.c.d.

b. Maintain Garbage Quality Standards Cans (25 each) Section 19.A.2.a.

c. Maintain Drinking Quality Standards Fountains (4 each) Section 19.A.3.a.

2. Primary Method of Surveillance. Random Inspections (minimum of one time/ month).

3. Maximum Allowable Defect Rate (MADR). Five (5) percent Restrooms - 3 unit/month allowed to be less than Quality Standards.

Garbage Cans - 16 units/month allowed to be less than Quality Standards.

Drinking Fountains - 2 unit/month allowed to be less than Quality Standards.

4. Quantity of Work. The actual quantity of work per month will not vary.

There are 5 Restrooms, 25 Garbage Cans and 4 Drinking Fountains which require services 3 times per week each. (Mon., Wed., & Fri.) for 7 months (May, 2023 through Nov. 2023). Each month has 13 work days.

Restrooms - 5 each x 13 work days = 65 units requiring service/month.

Garbage Cans – 25 each x 13 work days = 325 units requiring service/month.

Drinking Fountains - 4 each x 13 work days = 52 units requiring service/month.

5. Level of Surveillance. The normal level of surveillance will be used at the start of the contract. The minimum level may be used if the observed defect rates (ODRs) for all three work requirements are less than their MADRs for two consecutive months, and if approved by the Contracting Officer. If at the minimum level the ODR exceeds the MADR for any work requirement for any given month, consider returning to the normal level. Normal Level = 2 inspections per month. Minimum Level = 1 inspection per month.

6. Sample Size. 100 % of all work requirement units will be inspected.

Restrooms - 5 each x 2 inspections = 10 each/month.

Garbage Cans - 25 each x 2 inspections = 50 each/month.

Drinking Fountains - 4 each x 2 inspections = 8 each/month.

7. Sampling Procedures. Visual inspection, to ensure compliance with the quality standards, for 100 % of all work requirement units, will be performed on every inspection visit. (minimum of 1 inspection/month.)

8. Evaluation Procedures. A visit will be made to the appropriate locations as soon after the work has been performed as possible in order to insure the evaluation isn't biased by changed conditions. A pre-printed EVALUATION WORK SHEET (example attached) will be completed at the time of the evaluation of the service.

EVALUATION WORK SHEET

QUALITY ASSURANCE SURVEILLANCE PLAN #1 (3Xweek)

Requirement – CLEANING THREE TIMES PER WEEK

LITTLE ROCKIES RECREATION MAINTENANCE 2023 - 2025

Contract__________________________ Inspection Date(s)________________________

S = Satisfactory U = Unsatisfactory

Work Requirements

Service Location

Restrooms

Garbage

Cans

Drinking

Fountains

Remarks

Camp Creek Campground

Horse Corral

Buff’s Day Area

Camp Host Area N/A

Montana Gulch

QUALITY ASSURANCE SURVEILLANCE PLAN #2 (1Xweek)

Requirement - CLEANING ONCE WEEKLY

1. Contract Requirement. Recreation Area Maintenance Requirements

a. Maintain Camping and Quality Standards, Picnic areas (32 each). Section 19.B.1.a.b.-B.2.a.b.c.d.

b. Maintain Road Areas. Quality Standards, 19.B.3.a.- (2.5 miles) B.4.a.

c. Maintain Kiosk and Fee Quality Standards, Collection Areas (4 each) Section 19.B.5.a.b.

2. Primary Method of Surveillance. Random Inspections (minimum of 1 time / month).

3. Maximum Allowable Defect Rate (MADR). Five (5) percent

Camping/Picnic Areas - 6 units/month allowed to be less than Quality Standards. Road Areas - .5 miles/month allowed to be less than Quality Standards. Kiosk & Fee Areas - 1 unit/month allowed to be less than Quality Standards.

4. Quantity of Work. The actual quantity of work per month will not vary.

There are 31 Camping/Picnic Areas, 2.5 Miles of Roads & Trails, and 1 Kiosk & 2 Fee Areas which require services 1 time per week each. (Monday only) for 7 months (May,2023 through Nov. 2023). Each month has 4 workdays.

Camping/Picnic areas - 32 each x 4 workdays = 128 units requiring service/mo.

Road Areas - 2.5 miles x 4 workdays = 10 miles requiring service/month.

Kiosk & Fee Areas - 3 each x 4 workdays = 12 units requiring service/month.

5. Level of Surveillance. The normal level of surveillance will be used at the start of the contract. The minimum level may be used if the observed defect rates (ODRs) for all three work requirements are less than their MADRs for two consecutive months, and if approved by the Contracting Officer. If at the minimum level the ODR exceeds the MADR for any work requirement for any given month, consider returning to the normal level.

Normal Level = 2 inspections per month. Minimum Level = 1 inspection per month.

6. Sample Size. 100 % of all work requirement units will be inspected per visit.

Camping/Picnic Areas - 32 each x 2 inspections = 64 each/month Road Areas - 2.5 miles x 2 inspections = 5 miles/month Kiosk & Fee Areas - 4 each x 2 inspections = 8 each/month

7. Sampling Procedures. Visual inspection, to ensure compliance with the quality standards, for 100 % of all work requirement units, will be performed on every inspection visit. (minimum of 1 inspection / month.)

8. Evaluation Procedures. A visit will be made to the appropriate locations as soon after the work has been performed as possible in order to ensure the evaluation isn't biased by changed conditions. A pre-printed EVALUATION WORK SHEET (example attached) will be completed at the time of the evaluation of

QUALITY ASSURANCE SURVEILLANCE PLAN #2 (1Xweek)

Requirement – CLEANING ONCE WEEKLY

Contract_______________________________Inspection Date(s)____________________

Work Requirements

Camping/ Picnic Areas

Road

Access

Kiosk & Fee

Collection Areas

S

U

Buff’s Day Area

No kiosk at this site

Dry Fork Road and Hwy. 191

No fee collection at this site

QUALITY ASSURANCE SURVEILLANCE PLAN #3 (4X Year Mow)

Requirement – MOWING

1. Contract Requirement. Recreation Site Mowing (Four times during work period from May 1 to November 30)

Mow Montana Gulch Campground Quality Standards Campground area = 10 locations Section 19.C.1.a.b.c.

Road and Path Areas = 1.2 miles Picnic Area = 1

Mow camp Creek Campground, Buff’s Quality Standards Day Area, Horse Corral Campground, Section 19.C.2.a.b.c.d.e.

And Camp Host Area.

Campground area = 20 locations Road and Path Areas = 1.3 miles Picnic/Day Use Areas = 1

2. Primary Method of Surveillance. Planned Inspections (four scheduled mowings per seven-month work period.

3. Maximum Allowable Defect Rate (MADR). Five (5) Percent Campground Areas - 2 mowing locations allowed to be less than Quality Standards.

Road/Path Areas - .1-mile road mowing allowed to be less than Quality Standards.

4. Quantity of Work. The actual quantity of work for the 4 scheduled mowings during the seven-month work period will not vary. There are 30 mowing locations in the Campground Areas and 2.5 miles of Road and Paths to be mowed 4 times each during the seven-month work period. Mowing shall be scheduled for one time just before Memorial Day Weekend, one time just before the 4th of July, one time just before the 4th of August, and one time just before Labor Day Weekend.

Campground Areas - 30 mowing locations x 4 scheduled mowings = 120 locations requiring mowing during the 7-month work period. Road and Path Areas - 2.5 miles x 4 scheduled mowings = 10 miles requiring mowing during the 7-month work period.

5. Level of Surveillance. The minimum level of surveillance will be used throughout the three scheduled mowings. Minimum Level = 1 inspection per scheduled mowing.

6. Sample Size. 100 % of all mowing locations will be inspected per visit.

Campground Areas - 30 mowing locations.

Road and Path Areas - 2.5 miles.

7. Sampling Procedures. Visual inspection, to ensure compliance with the quality standards, for 100 % of all mowing locations, will be performed on every inspection visit. (4 inspections/7-month work period.)

8. Evaluation Procedures. A visit will be made to the appropriate locations as soon after the work has been performed as possible in order to insure the evaluation isn't biased by changed conditions. A pre-printed EVALUATION WORK SHEET (example attached) will be completed at the time of the evaluation of

See Section 17 for the Quality Assurance Surveillance Plan.

QUALITY ASSURANCE SURVEILLANCE PLAN #3 (4X Year Mow)

(Maintenance requirement - MOWING)

Contract____________________________ Inspection Date(s)______________________

Work

Requirements

Buff’s Day Area

Camp Host Area

QUALITY ASSURANCE SURVIELANCE PLAN #4

DEFINITIONS – TECHNICAL

As used throughout the Quality Assurance Surveillance Plans #1, #2, and #3 the following terms shall have the meaning set forth below:

a. (CDR) Contract Discrepancy Report: A report issued by the CO to the Contractor when performance is unsatisfactory. The CDR requires the Contractor to explain, in writing, why performance is unsatisfactory, how performance will be returned to satisfactory levels, and how reoccurrence of the problem will be prevented in the future.

b. (CO) Contracting Officer: The CO is the final authority and is ultimately responsible on all contractual matters. It is the CO’s responsibility to assure that the contract program is carried out expeditiously and effectively, and in accordance with applicable laws and regulations.

c. (COR) Contracting Officer’s Representative: The designation of the COR assists the CO in accomplishing many details of contract administration and places the onsite responsibility on the COR for ensuring Contactor compliance with the drawings, specifications, and other contract terms and conditions.

d. (PI) Project Inspector: The Government employee responsible for the monitoring of the Contractors performance. The PI has immediate contact with the Contractor, inspects the work while it is in progress, and enforces the contract terms. The PI reports to the COR.

e. (MADR) Maximum Allowable Defect Rate: The maximum degree to which the Government will allow the Contractor’s performance to vary from the quality standards of the contract.

f. (ODR) Observed Defect Rate: The rate that the Project Inspector determines by physically observing the completed result of the work requirements.