Attachment 3 Evaluation Criteria v2.docx

ADDENDUM TO FAR 52.212-2 – EVALUATION CRITERIA

1. Basis for Award

This acquisition is a competitive total small business set aside. The Government intends to award a single contract resulting from this solicitation to the Offeror whose proposal represents the best value to the Government. The basis for award will be best value, awarding to the contractor that’s proposal is the most advantageous to the Government, providing the best value, technical and price considered.

Importance of Factors: Relative Importance of Factors. The overall Technical rating is significantly more important than Cost or Price.

The Government intends to award this acquisition without discussions but withholds the rights to enter into discussions if it is advantageous to the Government.

Evaluation of an Offeror’s proposal will be based on the information presented in the written proposal. The Government will evaluate all proposals for compliance with the terms, conditions, and requirements set forth in the solicitation. Failure to address each of the areas identified in Addendum to FAR 52.212-1 will impact resulting evaluations.

2. Evaluation Factors

The factors and sub-factors below will be used in evaluation and selection of Offerors for award:

Factor 1 – Technical Approach (Adjectival) Factor 2 – Pricing

2.1. Factor 1 – Technical Approach

The proposal will be evaluated to determine whether the Offeror’s proposed solution satisfies the requirement specified in the solicitation and PWS. An “unacceptable” rating will render the entire proposal unacceptable, eliminated from competition, and not considered further for award.

2.1.1. Rating

Table 2.2.3

Proposal must receive a rating of “Acceptable”, “Good”, or “Outstanding” in order to have Factor 2 – Pricing evaluated. Proposals that receive an “Unacceptable” will be eliminated from competition and not considered further for award.

Definitions:

Strength – is an aspect of an offeror's proposal that exceeds specified performance or capability requirements that will be advantageous/provide a benefit to the Government during contract performance.

Weakness – a flaw in the proposal or proposed approach that increases the risk of unsuccessful contract performance.

Deficiency - a failure of a proposal to meet a Government requirement or a combination of weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level. (Any deficiencies will render entire proposal Unacceptable)

2.2 Factor 2 – Pricing

The Government will evaluate price proposals for price reasonableness, fairness, and balance. Generally, comparison of proposals when there is adequate price competition justifies price reasonableness and fairness. However, the Government may also use current or recent pricing for the same or similar items, commercial published data, Government estimates, or other information deemed appropriate by the Contracting Officer to establish price reasonableness. Evaluation of options does not obligate the Government to exercise those options.

The Total Evaluated Price (TEP) for this effort will be the summation of all base year CLINs plus the summation of all option year CLINS. Attachment 4 – Pricing Worksheet

Comparison and Ranking

Once all factors have been rated the Government will conduct a comparison and ranking of all Offerors. This ranking will involve comparing the technical approach adjectival ratings and calculated TEP to identify which Offeror provides the best value to the Government. This acquisition is being conducted as a best value acquisition with, technical, price trade-off and the Government reserves the right to pay a premium for a better technical approach.

Evaluation of FAR 52.217-8, Option to Extend Services. The solicitation and subsequent award for this acquisition contains the clause at FAR 52.217-8, Option to Extend Services. This option to extend the contract term will be evaluated as part of the initial evaluation, whereby any resultant exercise of this option is within scope of the pending contract. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed six (6) months. Offerors are required only to price the base and option CLINs. Offerors shall not submit a price of the potential six-month extension of services period.

The Government will evaluate the possible prices for FAR 52.217-8 through its evaluation of the base and option prices. If conditions warrant the exercise of this FAR 52.217-8, the price(s) for continued performance under this clause shall be at the same price(s) as awarded for the base period or the option period (whichever is being extended). As such, if the base and option prices are considered fair and reasonable then the cost of the possible extension of services under FAR 52.217-8 shall be considered fair and reasonable and in the best interest of the Government. Evaluation of options shall not obligate the Government to exercise the option(s).

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