Attachment 2 Section v2.docx

ADDENDUM TO FAR 52.212-1, INSTRUCTIONS TO OFFERORS (ITO)

1.0 Contract:

This requirement is for a total small business set-aside. The Government intends to award a sole Firm-Fixed Price contract with a base year and three (3) option year periods. The contractor shall perform this from a base year of 15 Jan 2022 – 14 Jan 2023 with three (3) possible option periods, as follows:

Base: 15 January 2022 through 14 January 2023 Option 1: 15 January 2023 through 14 January 2024 Option 2: 15 January 2024 through 14 January 2025 Option 3: 15 January 2025 through 14 January 2026

2.0 General Instructions

Points of Contact: Below are the only points of contact for this acquisition. All questions or concerns shall be e-mailed to both the Contracting Officer (CO) and Contract Specialist (CS).

2.1 Instructions to Offerors

2.1.1 The Offeror’s proposal shall include all data and information requested by this ITO and shall be submitted in accordance with these instructions. The Offeror shall be compliant with the requirements as stated in this solicitation. Non-conformance with the instructions provided in this ITO will result in an unfavorable proposal evaluation. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal shall not simply rephrase or restate the Government’s requirements but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume the Government has no prior knowledge of its facilities and experience and will base its evaluation on the information presented in the Offeror’s proposal. Questions related to the solicitation are due to the POC’s by no later than (NLT) 15 December 2021 1500 Eastern Time.

2.1.2 Offerors will not be eligible to receive a contract award unless they are registered in the System for Award Management (SAM) at the time an offer is submitted in accordance with FAR 4.1103. Offeror’s may register for SAM at https://www.sam.gov.

2.1.3 Late proposals will be processed in accordance with FAR Provision 52.212-1(f) Late Submissions, Modifications, Revisions and Withdrawals of Offerors. Evaluation Notices (EN) may be used for clarification or communication purposes as well as discussions. Responses to the EN will be evaluated in accordance with the evaluation criteria stated in FAR 52.212-2 Evaluation Criteria. Failure to respond to limited exchanges or EN will eliminate the Offeror from further evaluation and consideration for award.

2.1.4 Exchanges of source selection information between the Government and Offerors will be controlled by the CO and CS. E-mail will be used to transmit such information to Offerors. The Government intends to send answers to questions by an amendment to the solicitation. The Offeror shall submit all communications via E-mail to both the CO and CS.

2.1.5 If the solicitation is amended, all terms and conditions that are not amended remain unchanged. Offerors shall acknowledge receipt of any amendment to this solicitation by the day and time specified in the amendment.

2.1.6 All proposals shall be submitted via e-mail to the Contract Specialist allison.hughes@us.af.mil and the Contracting Officer kevin.ward.12@us.af.mil no later than 23 December 2021, 1500 Eastern Time.

2.2 Proposal Submission

2.2.1 Proposal Format

In order to maximize efficiency and minimize the time for proposal evaluation, it is required that all offerors submit their proposals in accordance with the format and content specified. The electronic proposals shall be prepared so that if an evaluator prints the proposal, the proposal meets the following format requirements:

All files shall be able to be opened by Microsoft Office 2007 or later any file that is unable to be opened by a Microsoft Office 2007 program will not be evaluated. All information pertaining to a particular file shall be confined to that file. The titles for each file, along with the references are shown below. Each file shall contain the applicable proposal information in the referenced paragraph. All proposal submissions shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date and solicitation number in the header and/or footer. Files shall use the following page setup parameters:

a. 8.5 x 11 paper

b. Single spaced typed lines

c. Each paragraph shall be separated by at least one blank line

d. Photographs, pictures, and hyperlinks are not permitted

e. Corporate logos are prohibited with the exception of a Title Page

f. Page numbers, headers and footers may be within the page margins ONLY, and are not bound by font requirements

g. 1 inch margins (top, bottom, left, and right)

h. 12-point Times New Roman Font in text (10 point Times New Roman Font in tables is permitted)

i. Table, diagrams and organization charts are permitted if they succinctly demonstrate your point (landscape orientation is permitted)

j. No ZIP files

k. All file names shall include the Prime or Subcontractors Name and Title of document. Pages that exceed the margin, font, or total page limit will not be evaluated. Page count will NOT be based upon the numbers of pages printed but rather dictated by number of pages in a print layout view in the application based upon the above-prescribed document setting. Counting pages in the order they appear for viewing will make up the page count.

2.2.2 Proposal Volumes

Proposals shall be limited to two (2) volumes and e-mailed directly to both the CO and CS or submitted via DoD SAFE at https://safe.apps.mil. If an Offeror requires a file drop off request via DoD SAFE they shall contact the CO and CS NLT 48 hours prior to the due date of proposals to ensure timeliness of receipt by the Government. The Offeror is responsible for submitting Offerors to reach the Government on time in accordance with FAR 52.212-1(f).

Table 2.2.2

a. Cover sheets, Table of Contents, and Dividers are not included in the total page count

b. The Offerors proposal will be the primary basis on which the Government will determine the capability of the Offeror to perform this requirement. It shall be specific, complete, thorough, clear and concise, and must address each task in the solicitation and each factor in FAR 52.212-2 Evaluation Criteria. Information contained in a volume that belongs in another volume will not be evaluated. The Government will not evaluate information of a general nature that is not relevant to the topic being evaluated.

2.2.3 Proposal Content

2.2.3.1 Volume I – Technical Approach

Offerors shall demonstrate an understanding of the technical requirements and risk in implementing those requirements. The Offeror shall detail how it plans to meet all technical requirements stated in the PWS and how it plans to address each individual technical requirement. It is imperative that the Offeror fully describes how it will meet EACH individual task within the PWS. Do not simply copy and paste, rephrase or restate the PWS language for the technical volume. This is the Offeror’s opportunity to address, in detail, how it will provide the best value to the Government through accomplishing the PWS tasks.

2.2.3.2 Volume II – Pricing

Insert proposed unit and extended prices for each Contract Line Item, including all option periods (Attachment 4). The Offeror shall include a fully completed price schedule of the solicitation in this section of their proposal. Any Offeror, which fails to cite a price for each item, or fails to make an entry, which indicates that work will be provided at no charge, will be rejected as non- responsive to this solicitation. Only firm-fixed price offers will be evaluated.

An offer using a sliding price scales or subject to escalation based on any contingency will not be accepted and will be considered as non-responsive to this solicitation. Offers should be sufficiently detailed to demonstrate their reasonableness. The burden of proof for credibility of proposed costs/prices rest with the Offeror.

The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer’s opinion, adequate price competition exists, no additional data will be requested and certification under FAR 15.406-2, Certificate of Current Cost or Pricing Data, will not be required. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists, offeror’s may be required to submit cost or pricing data to the extent necessary for the contracting officer to determine the reasonableness and affordability of the price.