Attachment (2) Statement of Work.pdf

Statement of Work Solicitation No.: 70Z08521Q32199B00

Attachment (2)

STATEMENT OF WORK (SOW)

ATTACHMENT (2)

OVERHAUL OF USCGC HEALY MAIN PROPULSION MOTOR

Revision 2, dated 22 October 2020

1 GENERAL

1.1 BACKGROUND

The Main Propulsion Motors were manufactured and supplied by GEC ALSTHOM Large Machines Limited to

CEGELEC PROJECTS LTD as the propulsion units for the USCGC HEALY built at Avondale Shipyard U.S.A.

Three motors were supplied: one for the port side propulsion unit, one for the starboard side propulsion unit and one spare. USCGC HEALY suffered a catastrophic casualty resulting in the need to issue the spare propulsion motor and subsequent overhaul of the originally installed starboard propulsion unit motor.

1.2 SCOPE

This Statement of Work describes the requirements for Contractor completion of the 420’ WAGB main propulsion motor overhaul. The Contractor will supply technical expertise, facilities, services, labor, materials and any other resources required to return the propulsion motor to “like new” conditions.

1.3 OBJECTIVE

The Contractor shall be required to overhaul the Government Furnished Property (GFP) to a like new condition utilizing the original equipment manufacturers parts, specifications, drawings and technical experience.

1.4 APPLICABLE DOCUMENTS

1.4.1 Compliance Documents

The following documents provide specifications, standards, or guidelines that must be complied with in order to meet the requirements of this contract:

1.4.1.a NSTM, S9086-KC-STM-010, Section 300, Electric Plant – General

1.4.1.b Technical Manual TP-5023, SWBS 235, S9235-AF-MMC-010 AC Motors, Main

Propulsion 420’ WAGB Class Cutter

1.4.1.c SFLC-D-084-0481, REV B, Preservation, Packaging, and Marking

1.4.1.d SFLC-D-000-0100, REV G, Bar Coding for USCG SFLC Material

1.4.1.e MIL-D-3464E dated 04/1987, Desiccants, Activated, Bagged, Packaging Use and Static

Dehumidification.

1.4.2 Reference Documents

The following documents may be helpful to the Contractor in performing the work described in this document:

1.4.2.a AR-100-2010, Recommended Practice for the Overhaul of Rotating Electrical Apparatus

1.4.2.b ANSI/NCSL Z540-1-2006, Calibration Laboratories and Measuring and Test Equipment -

General Requirements

1.4.2.c ANSI/ASQC Q9001-2008, Quality management Systems Requirements file://///D05MS-CR3L903/Public/SFLC/CPD/Branch2/LRE/LRE_CONTRACT_FILES/SCOPE%20PARAGRAPHS.doc

1.4.3 Contractor Proprietary Specifications and Procedures

The Contractor, if the OEM or otherwise authorized by the OEM, may utilize proprietary OEM specifications or procedures to accomplish work necessary for this task when these documents or procedures are superior to those in the references listed above or described in this document. The Contractor must submit a brief summary highlighting the superiority of their specification or procedure to the specifications and procedures herein. The USCG will review and, if acceptable, provide written approval for this deviation.

2.0 SPECIFIC REQUIREMENTS/TASKS

The Contractor will supply technical expertise, facilities, labor, materials and any other resources required to return the propulsion motor to “like new” conditions. The overhaul shall be performed in accordance with the policies and procedures described in the references above and this document. This support shall include, but not be limited to, receiving the main motor, testing, reporting, overhauling, cleaning and preparing the MPM for packaging and shipping. The Contractor shall provide all labor, materials and engineering necessary to accomplish these tasks.

2.1 TASK ONE. MAIN MOTOR RECEIPT AND INSPECTION

Upon receipt, the Contractor shall:

2.1.1 Receive Main Motor: Uncrate and remove any preservative and all existing protective coverings and prepare the Main Motor for a detailed Main Motor Receipt Report.

2.1.2 Create Main Motor Receipt Report: The Main Motor Receipt Report shall contain the arrival date and time the Main Motor was received and name of person who signed for the Main Motor. The Main

Motor Receipt Report shall also contain a listing of all identification type markings or numbering on the

Main Motor.

2.2 TASK TWO. CONDITION FOUND INSPECTION

After receiving the Main Motor and providing the Main Motor receipt report, the Contractor shall:

2.2.1 Inspect Main Motor: The Contractor shall disassemble and conduct a Condition Found Inspection of the main motor in accordance with the OEM procedures, specifications, references, and standard practices to determine the total estimated cost to overhaul the main motor including labor,materials, testing, preservation, packaging, packing, and marking. The Contractor shall submit a Condition Found Inspection

Report subsequent to the Condition Found Inspection.

2.2.2 Create Main Motor Overhaul Plan: Based on the findings from the Condition Found inspection, the Contractor shall prepare a Main Motor Overhaul Plan detailing the condition of the Main Motor to be overhauled. The Main Motor Overhaul Plan shall include, but not limited to, the following:

A. A detailed cost estimate including –

a. The part number, NSN, and serial number of the Main Motor.

b. A listing of individual Mandatory parts by part number, cost, and quantity. At a minimum, mandatory replacement parts shall include all bushings, seals, and gaskets. All parts that are worn, have an improper fit and or damaged beyond the OEM tolerances, shall be overhauled or replaced as determined by the Contractor.

c. A listing of the estimated labor hours and labor rate to perform the overhaul, testing, and preservation, packaging, packing, and marking (PPP&M).

d. The Contractor is requried to deliver the Main Motor on a re-usable shipping skid; the

Contractor shall conduct a thorough inspection of the shipping skid to ascertain any needed overhauls up to and including a complete replacement of the shipping skid.

e. Comments, if any, pertaining to any unusual observations during inspection and disassembly.

2.3 TASK THREE. OVERHAUL

After receiving and inspecting the Main Motor, the Contractor shall:

2.3.1 Overhaul Main Motor: The Contractor shall overhaul the Government furnished Main Motor with new OEM parts, when applicable. Commercial parts (materials), not manufactured by the OEM, such as seals, ball/roller type bearings, and couplings are acceptable but the Contractor shall identify them by their markings or through the use of the technical manual for identification purposes. Commercial parts such as seals, ball/roller type bearings, and couplings are generally interchangeable between different manufacturers and may be substituted for Main Motor overhauls as long as they are equal in all respects.

Only in the case where the part cannot be identified shall it be ordered directly through the OEM and by their part number. Main Motor parts that are reclaimed, recycled, or aftermarket are not acceptable and shall not be used.

2.3.2 Configure Main Motor (Siding): The Contractor shall configure the newly overhauled Main Motor for a Port installation configuration in accordance with OEM procedures.

2.4 TASK FOUR. TEST MAIN MOTOR

2.4.1 Test Main Motor: All testing shall be accomplished on contractor supplied calibrated test equipment. If an item fails, it shall be overhauled and re-tested as necessary until a successful test is achieved. The overhaul and subsequent tests shall be in accordance with OEM specifications. Procedures and results shall be provided to the Contracting Officer/Contracting Officer’s Represenative (COR) for review.

2.4.2 Main Motor Test Report: The test results shall be documented on a report and provided to the

Contracting Officer and COR. The test results shall be reviewed by the COR and must be approved by the

Contracting Officer prior to scheduling a visit by the Coast Guard QAR. A copy of the test report shall be packed with the Main Motor and a copy shall be provided to the QAR.

The report shall contain the following information at a minimum:

a. Contractor’s name

b. Contract number

c. Main Motor model number, part number, and serial number

d. Date of test

e. Description of each test conducted and the results of each test

f. Name of the person conducting the testing

2.4.3 Notify: The Contractor shall be responsible for notifying the Contracting Officer and COR for any inspections or testing. The notification must be at least sixty (60) calendar days prior to the Contractor being ready for inspection or testing.

3.0 OTHER APPLICABLE CONDITIONS

The Contractor shall accomplish the below information in the performace of this SOW.

3.1 PRESERVATION, PACKING, PACKAGING AND MARKING (PPP&M)

3.1.1 Preservation, Packing and Packaging of Main Motor: The Contractor shall preserve, pack and package the Main Motor in accordance with OEM policy and procedure. The Contractor shall provide a copy of the OEM procedure to the Contracting Officer/COR for validation upon 5 business days prior to shipment.

3.1.2 Mark Main Motor: The preserved, packaged and packed Main Motor shall be stenciled in the upper left-hand side of the two longest sides (two opposite sides if square) of the Main Motor box. The stenciling shall be ¾ inch minimum height black characters on a white “painted” background.

This marking shall consist of the STOCK NUMBER, ITEM NAME, PART NUMBER, SERIAL

NUMBER, CONTRACT NUMBER, GROSS WEIGHT in (LBS.), condition code CONDITION “A”, unit of issue with quantity (i.e. 1-EA), and the words COAST GUARD SFLC MATERIAL. Please reference the below table for marking lay out:

STOCK NUMBER 6105-01-F00-2786

ITEM NAME MOTOR, MAIN PROPULSION

PART NUMBER A5556713

SERIAL NUMBER J24022103

CONTRACT NUMBER SEE CONTRACT

SHIPPING WEIGHT AS DETERMINED BY CONTRACTOR

CONDITION CODE CONDITION “A

QUANTITY & UNIT OF ISSUE 1 - EACH

COAST GUARD SFLC MATERIAL REUSABLE CONTAINER DO NOT DESTROY

3.1.3 Bar Coding: The Contractor shall supply bar code labels. All bar code labels shall be in accordance with SFLC specification D-000-0100, Rev G. The actual labels shall be Type “V“. Grade “a“, Style “2“, Composition “b” with plastic laminate. Each label shall contain encoded data for the Stock Number.

3.1.4 Verify PPP&M: PPP&M may be verified by a USCG SFLC QAR, however if a USCG SFLC QARis not available, PPP&M shall be verified photographically and documented by the Contractor in sequential order. Please note: Photographic documentation of the PPP&M shall be presented / provided to the

COR/Coast Guard SFLC QAR in a digital format (.jpg), and manner that is clear, concise and provides verification that the Main Motor have been accounted for and that all aspects of PPP&M is in accordance with this SOW and OEM requirements and have been adhered to prior to shipping of the Main Motor.

3.2 SHIPPING

3.2.1 Shipment of Condition F MPM: The Government shall ship the F-Condition MPM to the

Contractor’s facility as detailed in the Contract.

3.2.2 Shipment of Overhauled MPM: The Contractor shall ship the overhauled MPM via FOB

Destination from the Contractor’s facility to the location as detailed in the Contract.

3.3 PERIOD OF PERFORMANCE

The period of performance for this contract shall be detailed in the Contract.

3.4 PLACE OF PERFORMANCE

The primary place of performance for this contract shall be detailed in the Contract.

3.5 POST AWARD CONFERENCE

The Contractor shall attend a Post Award Conference with the Contracting Officer, COR and other USCG stake holders no later than 90 business days after the date of award. The purpose of the Post Award Conference, which will be chaired by the Contracting Officer, is to discuss technical and contracting objectives of this contract and review the Contractor's draft project plan. The details for the Post Award Conference shall be provided by the

Cotnracting Officer upon Contract award.

3.6 PROGRESS REPORTS

The Project Manager shall provide a monthly progress report to the Contracting Officer and COR as detailed in the

Contract Data Requirements List. This report shall include a summary of all Contractor work performed, including a breakdown of labor hours by labor category, all direct costs by line item, an assessment of technical progress, schedule status and any Contractor concerns or recommendations for the previous reporting period.

3.7 PROGRESS MEETINGS

The Project Manager shall be available to meet with the COR upon request to present deliverables, discuss progress, exchange information and resolve emergent technical problems and issues as described in the Contract Data

Requirements List. These meetings shall take place via teleconference.

3.8 GENERAL REPORT REQUIREMENTS

The Contractor shall provide all written reports in electronic format with read/write capability using applications that are compatible with DHS workstations (Windows XP and Microsoft Office Applications).

3.9 QUALITY ASSURANCE

3.9.1 Records: The Contractor shall maintain records of all inspections and tests. The records, at a minimum, shall indicate the nature and number of observations made, the number and type of deficiencies found, and the corrective action taken.

3.9.2 Calibration Systems: The Contractor, as well as any subcontractors, shall be required to maintain a test equipment calibration program in compliance with this SOW. The program shall be documented and traceable to the National Institute of Standards (NIST) or the equivalent authority in the United Kingdom.

3.9.3 Responsibility for Inspection: The Contractor shall be responsible for the performance of all inspection requirements specified herein. The Contractor shall provide space, personnel, and test equipment to conduct all required inspections. All inspection and testing shall be performed at the Contractor’s plant or at other facilities acceptable to the Coast Guard. The Coast Guard reserves the right to verify or have any of the inspections or tests performed that are deemed necessary to assure that supplies and services conform to the prescribed requirements. It is the Coast Guard’s intention for the QAR to witness the testing of the

Main Motor overhauled by the Contractor.

3.9.4 Responsibility for Compliance: All items shall meet the provisions of this SOW. The inspections set forth in this SOW shall become part of the Contractor’s overall inspection system or quality program.

The absence of any inspection requirements in the SOW shall not relieve the Contractor of the responsibility of assuring that all products or supplies submitted to the government for acceptance comply with all requirements of the contract. Sampling for quality conformance does not authorize submission of known defective material (either indicated or actual) nor does it commit the government to acceptance of defective material.

3.9.5 Quality System: The Contractor shall maintain an inspection system which shall insure that each item offered to the Coast Guard for acceptance or approval conforms to the contract requirements in accordance with this SOW. The inspection system shall be documented and available for review by the

Coast Guard.

4.0 GOVERNMENT FURNISHED RESOURCES

The Government will provide the following equipment for off-site Contractor use in performing work under this contract:

NSN Part Number Nomenclature

6105-01-F00-2786 A5556713 MOTOR, MAIN PROPULSION

5.0 CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in Section 4.0..

6.0 GOVERNMENT ACCEPTANCE PERIOD

The COR will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the COR will send an e-mail to the

Contractor notifying it that the deliverable has been accepted.

The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

The COR will have 30 business days to review deliverables and make comments. The Contractor shall have 30 business days to make corrections and redeliver.

All other review times and schedules for deliverables shall be agreed upon by the parties. The Contractor shall be responsible for timely delivery to Government personnel in the agreed upon review chain, at each stage of the review. The Contractor shall work with personnel reviewing the deliverables to assure that the established schedule is maintained.

7.0 DELIVERABLES

The Contractor shall consider items in BOLD as having mandatory due dates. Items in italics are deliverables or events that must be reviewed and/or approved by the COR prior to proceeding to next deliverable or event in this

SOW.

ITEM

SOW

REFERENCE DELIVERABLE / EVENT DUE BY DISTRIBUTION

1 3.5 Post Award Conference Within 90 business days of contract award

N/A

2 3.7 Progress Meetings

Monthly N/A

3 3.6 Progress Reports Monthly no later than the

15th of each month

COR, Contracting

Officer

4 2.1.2 Main Motor Receipt Report Within 14 days of Reciept of Motor

5 2.2.1 Condition Found Report Within 60 days of Reciept

6 2.2.2 Main Motor Overhaul Plan Within 90 days of receipt

7 2.4.2 Main Motor Test Report Within 16 months of

Receipt of Motor

8 3.2.2 FOB Destination Shipment of

Overhauled, Tested, Preserved and

Packaged Main Motor

Within 18 months of

Contract award

As detailed in the

Contract