Attachment 2-Statement of Work.pdf

STATEMENT OF WORK (SOW)

BREATHING AIR UNIT MAINTENANCE

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1.0 General

1.1 Background

The breathing air quality requirement for atmosphere supplying respirators is part of a comprehensive respiratory protection program. Supplied air respirators (SAR) have air quality requirements issued by the Occupational Safety and Health Administration (OSHA). OSHA requires that compressed air used for breathing meet described regulations. Breathing air quality and use must meet the requirements under 29 CFR 1910.134(i). As a result of this regulation, we ensure that respirable air purifying filters and carbon monoxide monitors are in place and operational to protect the worker from potentially dangerous particles and gases.

1.2 Scope

The United States Coast Guard (USCG) Aviation Logistics Center (ALC) requires inspection, calibration, and service of breathing air filtration panels for respirable air, including filter and Carbon Monoxide sensor change. The required service includes actions necessary to inspect, calibrate, service, perform filter change and perform Carbon Monoxide sensor change. Calibrations performed shall be traceable to the National Institute of Standards and Technology (NIST).

1.2.1 Work under this contract shall be performed at the USCG’s facility. The contractor shall provide all necessary parts, materials, labor, tooling, test equipment and personnel to inspect, maintain, calibrate and service berthing air filtration panels for respirable air, including filter and Carbon Monoxide sensor change at the firm-fixed prices listed in the schedule. On-site inspection and calibration shall be performed on a quarterly basis, for a total of four (4) on-site visits. The quarterly onsite visits shall occur in May, August, November, and February, unless other arrangements are made with the Contracting Officer and Contracting Officer’s Representative (COR). The visits shall be scheduled with the COR no later than one (1) month prior to the visit. During the third quarterly visit, a full filter and Carbon Monoxide sensor replacement of all breathing air panels shall be performed as outlined per the manufacturer’s instructions.

2.0 Specific Requirements/Tasks

2.1 Task One

Inspection, calibration, and service shall be performed per task order. The Contractor shall perform calibration, maintenance, and service in accordance with the manufacturer’s instructions. As part of the quarterly inspection, the Contractor shall perform the following:

• Ensure no air leaks around filter manifolds or other connections.

• Ensure cleanliness of the unit.

• Test operation of Carbon Monoxide monitor alarms.

• Ensure Carbon Monoxide monitor is on for five (5) minutes prior to calibration to ensure the sensors stabilize.

• Ensure the Carbon Monoxide monitor air sample metering valve is properly adjusted.

• Calibrate Carbon Monoxide monitor with required calibration gas.

• Ensure calibration gas is not expired and in correct concentrations as per manufacturer’s requirements.

Attachment II

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• Ensure air is purged through newly installed filter sets for at least five (5) minutes after installation to condition the filters.

• Ensure all units and components are assembled per manufacturer’s instructions.

2.1.1 Inspection and calibrations shall be performed on the following twenty-nine (29) breathing air units: (MFG=Manufacturer, CO=carbon monoxide, S/N=serial number, ID#-identification number)

Hangar 87, Shop 141, Paint (fourteen (14) total systems) MFG Model CO Monitor Monitor S/N Local ID#

MST BA100 5700 A200-9867 87-1A

MST BA100 5700 A200-9860 87-1B

MST BA100 5700 A200-9863 87-1C

MST BA100 5700 A200-9859 87-1D

MST BA100 5700 A200-9862 87-2A

MST RP050 5700 A200-3840 UNIT G

MST BA100 5700 A200-9869 87-2B

MST BA100 5700 A200-9865 87-2C

MST BA100 5700 A200-9864 87-2D

MST BA100 5700 A200-9858 87-3A

MST BA100 5700 A200-9861 87-3B

MST BA100 5700 A200-9868 87-3C

MST BA100 5700 A200-9866 87-3D

3M 256-02-01 5700 A200-5773 UNIT F

Hangar 77, Shop 121, Blasting (three (3) total systems) MFG Model CO Monitor Monitor S/N Local ID# MST RP050 5700 A200-3841 77-3 (wash pad) MST RP050 5700 A200-3842 77-1 (blast south) AIR SYSTEMS BB75-CO6PM CO-91 24580 77-2 (equip. room)

Hangar 75, Shop 653, Composite (four (4) total systems) MFG Model CO Monitor Monitor S/N Local ID#

3M 256-02-01 5700 A200-9403M BOX A (PORTABLE)

3M 256-02-01 5700 A200-9404M BOX B

3M 256-02-01 5700 A200-9405M BOX C

3M 256-02-01 5700 A200-9406M BOX D

HMF 1, Machine Shop, Paint (one (1) total system) MFG Model CO Monitor Monitor S/N Local ID#

MST BA100 5700 A200-10358 BANK 5

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HMF 1, Bay 1, LRS (one (1) total systems) MFG Model CO Monitor Monitor S/N Local ID#

MST BA100 5700 A200-10633 BANK 2A

HMF 1, Bay 2, LRS (one (1) total systems) MFG Model CO Monitor Monitor S/N Local ID#

MST BA100 5700 A200-10632 BANK 3A

HMF 2, Bay 3, MRS (two (2) total systems) MFG Model CO Monitor Monitor S/N Local ID#

AIR SYSTEMS BB50-COPM CO-91 19326 BANK 6

AIR SYSTEMS BB50-COPM CO-91 23789 BANK 7

HMF 2, Bay 4, MRS (two (2) total systems) MFG Model CO Monitor Monitor S/N Local ID#

AIR SYSTEMS BB50-COPM CO-91 19318 BANK 8

AIR SYSTEMS BB50-COPM CO-91 19473 BANK 9

HMF 2, Sheetmetal Shop, MRS (one (1) total system) MFG Model CO Monitor Monitor S/N Local ID#

MST BA100 5700 A200-10262 BANK 10

2.2 Task Two

The Contractor shall supply the following original equipment manufacturer (OEM) filters and sensors for annual change-out. The annual filter change shall occur during the third scheduled visit each year, unless otherwise notified by the COR.

• Air Systems Filter BB75-FK 1 each

• Air Systems Filter BB50-FK 4 each

• Air Systems Sensor CO-91NS 5 each

• MST Filter FX050 3 each

• MST Filter FB100 16 each

• MST Sensor 80133 19 each

• 3M Filter 523-01-29 5 each

• 3M Sensor 529-05-22 5 each

2.2.1 Additional filters may be purchased on an as needed basis.

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2.3 Task Three

The Contractor shall provide a Certificate of Calibration for each Breathing Air Panel to include a certificate number, name or initials of person performing the calibration, calibration date, instrument type, instrument manufacturer, instrument model number, sensor serial number (during annual change), adjustment or service performed, calibration results, a description of calibration, type of calibration procedure performed, calibration gas name with lot number and gas expiration date. Certificates shall be completed on each unit after each quarterly visit.

2.3.1 The Contractor shall provide a decal at the Carbon Monoxide monitor to indicate current calibration. The decal shall include the instrument is calibrated, the calibration date, name or initials of person performing the calibration, next calibration due month/year, instrument serial number, and name of company performing calibration.

2.3.2 Calibration decals applied to the Carbon monoxide monitor shall be applied in such a manner that will not cause damage to the equipment or at a later date when the decal is removed. Prior calibration decals shall be removed as to not cause confusion on which is the current decal.

2.3.3 Decals shall not be applied as to hinder the reading of any display or other necessary information.

2.3.4 Certificates of Calibration shall be mailed to:

Commanding Officer

USCG ALC

Attn: Industrial Operations Division (IOD) Building 100A 1664 Weeksville Road Elizabeth City, NC 27909

2.3.5 Certificates of Calibration shall be delivered within thirty (30) days of the quarterly calibration visit.

3.0 Applicable Documents

3.1 Compliance Documents

The following documents provide specifications, standards, or guidelines that must be complied with in order to meet the requirements of this contract:

3.1.1 Manufacturer’s Instructions for each unit.

3.1.2 29 CFR 1910.134 OSHA Respiratory Protection standard.

3.1.3 Compressed Gas Association Commodity Specification for Air (CGA G-7.1)

3.1.4 ANSI/NCSL Z540-1 Calibration Laboratories and Measuring and Test Equipment - General Requirements

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3.2 Reference Documents

The following documents may be helpful to the Contractor in performing the work described in this document:

3.2.1 MST Monitor Manual - MST 5700 ‘CO’ (for serial numbers A200-xxxx).

3.2.2 3M Manual - 3M Carbon Monoxide Monitor and Retrofit Carbon Monoxide Monitor Kit.

3.2.3 Air Systems International Manual – BB50-COPM Series & BB75-COPM.

3.2.4 MST Service Manual – BA100BMST.

4.0 Quality

4.1 Quality Control

The contractor is required to be certified and maintain a quality system that complies with the requirements of ISO 9001-2000 Quality Management Systems – Requirements or equivalent. The contractor is responsible for performing or assuring all inspections, tests, and calibration necessary to substantiate that the goods or services furnished conform to Government’s requirements. The contractor shall take prompt action to correct conditions that have or could result in goods or services that do not conform to contractual requirements. Records of conformance shall be maintained on file at the contractor’s facility and made available or provided for review by the Government upon request. The Government reserves the right to conduct surveillance at contractor’s facility to verify the existence, adequacy, and effectiveness of the quality system. Upon request of the Government, the contractor(s) shall forward a copy of their current certification and Quality Assurance Manual for review.

4.2 Warranty

The contractor’s standard warranty for repaired items will be incorporated into the contract.

5.0 Meetings and Reports

5.1 Post Award Conference

The Contractor shall attend a Post Award Conference with the Contracting Officer and the COR as scheduled by the USCG (typically within ten (10) business days after the date of award). The purpose of the Post Award Conference is to discuss technical and contracting objectives of this contract. The Post Award Conference will be held at the Government’s facility, located at 1664 Weeksville Road, Elizabeth City, NC 27909 or via teleconference.

5.2 Progress Meetings

The Contractor shall be available to meet with the COR upon request to present deliverables, discuss progress, exchange information, and resolve emergent technical problems and issues. These meetings shall take place at the Government's facility or via teleconference.

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5.3 Quarterly Progress Reports

The Contractor shall provide a quarterly progress report to the Contracting Officer and COR via electronic mail. This report shall include a summary of all Contractor work performed, including a breakdown of all costs by line item, an assessment of technical progress, schedule status, and any Contractor concerns or recommendations for the previous reporting period.

6.0 Contractor Personnel

6.1 Qualified Personnel

The Contractor shall provide qualified personnel to perform all requirements specified in this SOW. The Contractor shall be an authorized distributer and be authorized to perform manufacturers calibrations for the listed equipment.

6.2 On-Site Visits

All on-site visits will be coordinated with the COR. The Contractor shall ensure that the contractually required level of support for this requirement is maintained at all times during the onsite visit.

6.3 Contractor Representative

The Contractor shall provide a single point of contact that shall be responsible for all Contractor work performed under this SOW. The Contractor shall provide the name of the point of contact, and the name(s) of any alternate(s) who shall act for the Contractor in the absence of the primary point of contact before the start of performance. The primary point of contact and all designated alternates shall be able to read, write, speak, and understand English.

6.3.1 The primary point of contact, or the alternate in the primary’s absence, shall be available to the COR via telephone between the hours of 0800 and 1600 EST, Monday through Friday, and shall respond to a request for discussion or resolution of technical problems within two (2) hours of notification.

6.4 Identification of Contractor Employees

The Contractor shall ensure all employees present a professional appearance appropriate for the position held. All Contractor personnel shall be identified by a distinctive nameplate, emblem, or patch attached in a prominent place on an outer garment so as not to present a Foreign Object Debris (FOD) hazard and clearly identifying the employee as a representative of the contracted firm.

7.0 Policies and Regulations

7.1 Compliance with Local Regulations, Instructions, Directives Contractor personnel shall comply with all local base regulations, instructions, directives, orders, and special procedures as promulgated by the Commanding Officer, USCG Base Support Unit (BSU) (and all tenet commands), Elizabeth City, NC.

7.2 Removing Employees for Misconduct or Security Reasons

The Contracting Officer may direct the Contractor to remove any Contractor employee from USCG facilities for misconduct or security reasons. Removal does not relieve the Contractor of the

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responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

7.3 Tobacco Policy

The USCG prohibits the use of smoking tobacco and smokeless tobacco in the workplace to protect the health of all its workers. The workplace includes any area inside or outside of a building or facility over which the USCG has custody and control where work is performed by active-duty personnel, civilian employees, or personnel under contract to the USCG. The use of tobacco is prohibited in all USCG Government vehicles (including Cushman type), in all USCG aircraft, floating unit, or any other aircraft contracted for use in the USCG. The use of tobacco products (smoking and smokeless) is permitted only in designated areas as defined in USCG ALC Instruction 6280.1 (series). Contractors may only use tobacco products in designated smoking areas during authorized break and lunch periods and are accountable for appropriately discarding their smoking material and/or spit tobacco. Tobacco spit and residue shall be held in containers with sealing lids to prevent odor and accidental spills and disposed of in a sanitary manner which prevents public exposure. Employees caught violating the tobacco policy may be subject to immediate removal in accordance with (IAW) section 9.a.

7.4 Environmental, Safety, And Occupational Health (ESOH)

The Contractor is solely responsible for compliance with all federal, state, and local laws, including but not limited to the Occupational, Safety and Health Act (OSHA) (Public Law 91-596) and the resulting standards, OSHA Standard 29 CFR 1910 and any ALC Instructions as applicable, and the protection of their employees. Note: ALC Instructions are annotated because many of the USCG/ALC standards exceed the OSHA standard criteria. If a conflict is noted, the most stringent requirement takes precedence. The Government shall assume no liability or responsibility for the Contractor's compliance or non-compliance with such requirements. In addition, the Contractor is required to flow down the safety requirements/specifications to all subcontracts/subcontractors. Safety requirements listed herein that do not concern Contractor’s operations or services shall be considered self-deleting as mutually agreed by the Contracting Officer and the Contractor.

7.4.1 The Contractor shall ensure their employees are made aware that the performance of these services will occur in industrial areas. The industrial complex at ALC has the potential to expose workers to hazardous materials, which may include, but is not limited to hexavalent chromium, cadmium, beryllium, lead and others. Areas where exposures are expected to exceed the permissible exposure limits set by 29 CFR 1910 Occupational, Safety and Health Standards, Subpart Z - Toxic and Hazardous Substances are clearly marked. There may also be contact hazards with these materials during cleanup of dust, metal shavings, etc. The Contractor shall ensure proper protective measures are taken to ensure contracted employees are protected from these hazards, including the use of personal protective equipment (PPE). While working in regulated areas where the exposure to hazardous dust is expected, the USCG recommends, at a minimum, the use of Powered Air Purifying Respirators (PAPR) with a protection factor of 1000 when exposure levels may reach the OSHA permissible exposure levels.

7.4.2 The Contractor shall be subject to safety inspections of its work sites by the Government.

Contractor safety records shall be available upon request by the Contracting Officer. The Contractor shall be liable for, and shall indemnify and hold harmless the USCG against, all actions or claims pertaining to the “personal” safety requirements of employees. The Contractor shall provide all PPE (respiratory

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protection, hearing protection, gloves, steel-toed shoes, safety glasses, protective clothing, etc.). Safety shoes and safety glasses, etc. are required in the industrial areas. In addition, the Government is not responsible for medical examinations, hearing testing, substance abuse testing, or any other type of testing for Contractor employees.

8.0 Delivery Requirements

8.1 Government Required Delivery for Priced Contract Line-Item Numbers (CLINs) The following table shows the required delivery for each priced CLIN listed in the schedule. Early deliveries, when appropriate, are desired and acceptable. The required delivery dates remain the same for all respective option year CLINs.

CLIN Item Description IAW Section

Due:

0001-

Inspection, Calibration, Service of twenty-nine (29) breathing air units

2.0 May, August, November, and February of each year or

unless other arrangements are made with the Contracting Officer and COR.

0030-

Filters and Sensors 2.2 During annual change-out

8.2 Government Required Delivery for Not Separately Priced (NSP) CLINs NSP CLINs represent items that are provided by the Contractor to the USCG at no additional cost. The following table shows the required delivery for each NSP CLIN listed in the schedule. Early deliveries, when appropriate, are desired and acceptable. The required delivery dates remain the same for all respective option year CLINs.

CLIN Item Description IAW Section

Due No Later Than:

0038 Certificate of Calibration 2.3 Within thirty (30) days of the quarterly calibration visit.

0039 Calibration Decal 2.3.1 At time of service.

0040 Quarterly Progress Report 5.3 Within thirty (30) days of the quarterly calibration visit.

8.3 Free On Board (F.O.B.) Point

The F.O.B. point for shipments under this contract is F.O.B. Destination. Prices in the schedule include all applicable customs, duties, taxes, and shipping charges; therefore, no additional charges for shipping will be allowed unless indicated by a bilateral modification to the individual task order.

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9.0 Contract Information

9.1 Period of Performance

The period of contract performance includes one (1) one-year base period and, if exercised, four (4) one-year option periods.

9.2 Place of Performance

The primary place of performance will be:

Aviation Logistics Center (ALC) 1664 Weeksville Road Elizabeth City, NC 27909

9.3 Hours of Operation

The Contractor shall perform all work between the hours of 0800 and 1600 EST, Monday through Friday (except Federal holidays). However, there may be occasions when the USCG will require the work to be completed during other than normal business hours, including weekends and holidays. In these instances, the COR will work with the Contractor to establish the schedule.

9.4 Shipping Instructions

Unless otherwise specified on individual task orders issued hereunder, deliverable items shall be shipped to the following address:

USCG ALC

Receiving Section, Bldg. 63 1664 Weeksville Rd.

Elizabeth City, NC 27909-5001

Contract No. ______________________________ (To be assigned at time of issuance)

Task Order No. ______________________________ (To be assigned at time of issuance)

9.4.1 Packaging and Preservation

Packaging and preservation shall include the following information:

• The USCG, Aviation Logistics Center (ALC) is a supply depot; therefore, items will be stored and transshipped to various users. The container shall be packed and labeled suitable for shipment via land, air, or sea. Packaging material shall NOT consist of the following:

popcorn, shredded paper, Styrofoam of any type, or peanut packaging.

• Each item shall be individually packed in a separate envelope, box, carton, or crate.

• For bulk packages, packaging of items up to 100 each per package is acceptable.

• Each individual container shall be labeled on the inside with the NSN, Part Number, Serial

Number, Quantity, Nomenclature, Task/Delivery Order Number, and Task/Delivery Order Line-Item Number.

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• Packing list and certification/documentation shall be placed on the outside of individual containers.

• The internal packaging material shall be sufficient to prevent damage during shipment, handling, and storage. Preservation and protection shall be provided to prevent corrosion, deterioration, or decay during warehouse storage for a period of one year.

9.4.2 Marking Instructions

All shipping containers/packages shall be marked for delivery IAW the contract or task order. All components, which require special care during packing, handling, or shipping shall be identified and marked appropriately. The exterior of the package or shipping container shall be legibly marked with the following information in such a manner that the marking shall not be rendered illegible when opened.

• NSN

• Part Number

• Nomenclature

• Serial Number

• Contract Number

• Task Order/Line-Item Number

• Contractor’s Name and Address

9.4.3 Markings of Warranted Items

Pursuant to the requirements of FAR 46.706 (b) (5), the contractor shall stamp or mark the supplies delivered, or otherwise furnish notice with the supplies, of the existence of the warranty. For commercial items, the contractor’s trade practice in warranty marking is acceptable if sufficient information is presented for supply personnel and users to identify warranted supplies. Markings may be brief, but should include the information below:

• A brief statement that a warranty exists.

• The substance of the warranty.

• The duration of the warranty.

• Who to notify if the supplies are found to be defective.

9.5 Inspection and Acceptance

Inspection and acceptance shall be performed by the COR for all inspections, calibrations, and services.

Any work that is considered unsatisfactory shall be corrected at no additional cost to the USCG. Work will not be accepted by the Government until the COR considers all work complete and acceptable.

9.5.1 Inspection and acceptance shall be performed at destination by USCG personnel for count, condition, and proper completed documentation for all items. Inspection and acceptance deficiencies may delay or cause rejection of invoice payments. Equipment found to have operational deficiencies will be reported on standard form "SF 368", Product Quality Deficiency Report, to the contractor for investigation. The contractor shall report findings of the investigation to the Contracting Officer, within thirty (30) calendar days after receipt of quality deficient exhibit.

9.5.1.1 Contractors shall provide a Certificate of Conformance signed by the contractor's authorized representative in accordance with FAR 52.246-15.

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10.0 Invoicing

10.1 Invoicing Instructions

Unless otherwise specified in the schedule or on individual task orders issues under this contract, the contractor’s invoice shall be submitted IAW FAR 52.212-4 to the designated billing office for payment as noted below. The Contractor is HIGHLY encouraged to submit invoices electronically to ALC- Fiscal@uscg.mil.

Chief, Fiscal Branch

USCG ALC

Fiscal Branch, Bldg. 63 1664 Weeksville Road Elizabeth City, NC 27909 Contract No. (To be assigned at time of issuance) Task Order No. (To be assigned at time of issuance)

10.2 Payment Information

All payments will be made electronically IAW FAR 52.232-33. The contractor may submit invoice five

(5) days after shipment of items. The invoice will not be approved until all items have been receipted.

mailto:ALC-Fiscal@uscg.mil mailto:ALC-Fiscal@uscg.mil

2.3 Task Three