Attachment 2 - SOW - fire sprinkler systems service.pdf

SCOPE OF WORK

FOR THE

INSPECTION, TESTING, AND MAINTENANCE OF

FIRE PROTECTION SYSTEMS

GOLDEN GATE NATIONAL RECREATION AREA

PART 1 - GENERAL

1.1 Description of Work

In accordance with this scope of work and the requirements specified herein, and with National Park

Service (NPS) Reference Manual 58 (Structural Fire Management), National Fire Protection Association

(NFPA) standards and codes referenced in Section 1.5 of this scope and all other applicable NFPA codes, and Federal, State and local codes and regulations, Contractor shall provide all labor, supervision, equipment, tools, travel, parts and materials necessary to properly inspect, test, maintain and repair as regularly scheduled and as needed, the fire sprinkler systems and components of Golden Gate National

Recreation Area, hereinafter known as “Park”, as specified herein, and any additions thereto. Periodicity of inspection, testing, maintenance, and repair shall be in accordance with applicable sections of this scope and applicable NFPA codes and standards.

1.2 Qualifications

Contractor shall be a company specializing in inspection, testing, maintenance, and repair of water-based fire suppression systems, their components and appurtenances.

1.3 Experience

Contractor shall have continuously performed inspection, testing, maintenance, and repair of water-based fire suppression systems, their components and appurtenances for the past five years.

1.4 Definitions

Authority Having Jurisdiction (AHJ): The organization, office, or individual responsible for approving equipment, materials, an installation, or a procedure.

Backflow Preventer: A device designed to prevent the flow of water or other liquids, mixtures, or substances into the distributing pipes of a potable supply of water from any source or sources other than its intended source.

CO: Contracting Officer

COR: Contracting Officer’s Representative

Emergency Impairment: A condition where a water-based fire protection system or portion thereof is out of order due to an unexpected occurrence, such as a ruptured pipe, an operated sprinkler, or an interruption of the water supply to the system.

Emergency Call-out: The contractor shall be required to be able to respond to an emergency call out within 24 hours of receiving the call for service.

Fire Pump: A pump supplying water at the flow and pressure required by water-based fire protection systems.

Impairment: A shutdown of a system or portion thereof.

Inspection, Testing, and Maintenance Service: A service program provided by a qualified contractor or qualified owner’s representative in which all components unique to the property’s systems are inspected and tested at the required times and necessary maintenance is provided. This program includes logging and retention of relevant records.

Inspection: A visual examination of a system or portion thereof to verify that it appears to be in operating condition and is free of physical damage.

Minor Repairs: Replacement of gauges, tighten fittings to reduce leaks, replacement of sprinkler heads

(no more than 2 per building, per year) when malfunctioning or leaking, and open and close valves to re-seat. This does not include replacement of multiple / high value parts in one system I.E. replacement of valves or flow switches.

Testing: A procedure used to determine the status of a system as intended by conducting periodic physical checks on water-based fire protection systems such as water-flow tests, fire pump tests, alarm tests, and trip tests of dry pipe, deluge, or pre-action valves at intervals specified in the appropriate chapter(s) of NFPA 25.

Preplanned Impairment: A condition where a water-based fire protection system or a portion thereof, is out of service due to work that has been planned in advance.

Private Fire Service Main: The pipe and its appurtenances located on private property between a source of water and the base of the riser for automatic sprinkler systems, that can include supply and distribution piping installed aboveground, in trenches, and inside or outside of buildings.

Qualified: Having knowledge of the installation, construction, or operation of water-based fire protection systems, their components and appurtenances, and the hazards involved.

Sprinkler System:

• Wet Pipe and Antifreeze Sprinkler - A sprinkler system employing automatic sprinklers attached to a piping system containing water and connected to a water supply so that water discharges immediately from sprinklers opened by heat from a fire.

• Dry Pipe Sprinkler – A sprinkler system employing automatic sprinklers that are attached to a piping system containing air or nitrogen under pressure, the release of which (as from the opening of a sprinkler) permits the water pressure to open a valve known as a dry pipe valve, and the water then flows into the piping system and out the opened sprinklers.

Standpipe System (to include Dry and Wet Standpipes): An arrangement of piping, valves, hose connections, and allied equipment installed in a building or structure, with the hose connections located in such a manner that water can be discharged in streams or spray patterns through attached hose and nozzles, by means of connections to water supply systems or by means of pumps, tanks, and other equipment necessary to provide adequate supply of water to the hose connections.

System Riser: The aboveground horizontal or vertical pipe between the water supply and the mains

(cross or feed) that contains a control valve (either directly or within its supply pipe), pressure gauge, drain, and a water flow alarm device.

1.5 References

• NFPA 13 (Standard for the Installation of Sprinkler Systems – most current Edition)

• NFPA 14 (Standpipe for the Installation of Standpipe and Hose Systems – most current Edition)

• NFPA 20 (Standard for the Installation of Stationary Pumps for Fire Protection - most current

Edition)

• NFPA 25 (Inspection, Testing and Maintenance of Water-Based Fire Protection Systems - most current edition with California amendments)

• NFPA 70 (National Electrical Code - most current Edition)

• NFPA 72 (National Fire Alarm Code - most current Edition)

• NFPA 101 (Life Safety Code - most current Edition)

PART 2 - CONTRACT HOURS AND RESPONSE TIMES

2.1 General

All inspection and testing services shall be scheduled to be performed during regular working hours, as described herein. All services shall be performed in a timely and professional manner in order to provide the best possible protection of the building occupants and property of the Park.

2.2 Regular Working Hours

Regular working hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday, excluding federally observed holidays.

2.3 Overtime Hours

Only emergency repairs shall be authorized during overtime hours (5:01 p.m. to 7:59 a.m.). All overtime work must be approved by the AHJ and the COR prior to being initiated.

2.4 Weekends and Federally Observed Holidays

Only emergency repairs shall be authorized during weekends and holidays. All weekend and holiday work must be approved by the AHJ and the COR prior to being initiated.

2.5 Use of Ferry for maintaining systems on Alcatraz

Any use of the Alcatraz Ferry will need to be approved by the Fire Marshal or an assigned employee prior to the contractor using the Ferry services.

2.6 Parking for Alcatraz

Any parking fees will be paid for by the contractor.

Part 3 - Reports

3.1 Written Reports

Contractor shall prepare written reports of all inspection and testing results using National Park Service forms inspection and testing forms. These completed reports shall be presented to the Park after work is completed. Contractor shall be responsible for obtaining the appropriate forms, as shown below, from the Park.

• Wet Pipe ITM Form (Form AS-1)

• Dry Pipe ITM Form (Form AS-2)

• Fire Pump Annual Performance Test Form (Form FP-1A)

• Fire Pump Annual Test Summary Form (Form FP-1B)

• Backflow Prevention Assembly Test Form (Form BF-1)

• Standpipe and Hose Systems ITM Form (Form SH-1)

Part 4 - Inspection and Testing; Maintenance and Repairs

4.1 Inspection, Testing, Maintenance and Repairs

Accounts specified for the various tasks below are projections based on the Park’s most current information available at the time of bid release, and may vary depending upon contract award date, service history, and other factors. Contractor shall perform annual and 5-year inspection, testing and maintenance services of NFPA 13 and 13R sprinkler systems in accordance with NFPA 25 and the

Scope of Work described below.

4.2 Collection and Disposal of Water and Fluids

The Contractor shall make provisions for the proper collection and off-site transportation and proper disposal of any antifreeze solutions, and other fluid additives, used during flushing or testing of the systems and component identified herein. Diversion of antifreeze solutions and other fluids onto the ground or into drains or waterways is not approved. The collection, transportation and disposal of antifreeze solution and other fluids used during flushing and testing shall be in accordance with applicable Federal, State, and local wastewater collection, transportation, and disposal standards and procedures.

4.3 Fire Sprinkler Systems

Fire sprinkler system inspection and testing shall be performed in accordance with this Scope of Work, and NFPA 25. Back Flow Preventer (Back flow devices) will be tested per the most current California Department of Public Health, Code of Regulations, Title 22 and Title 17 unless the local water Purveyor’s requirements are more stringent.

Building Asset # Description Type of equipment

64 38353 Alcatraz Office Building w / Theater Wet

68 38383 Alcatraz Electrical Shop Wet

79 38384 Alcatraz Quartermaster Warehouse Wet – Fire Pump

101 38305 Fort Mason Wet

201 38276 Fort Mason Wet

317 38295 Fort Mason Wet

314 38264 Presidio Radio Shop Dry Sys – Fire Pump

667 116340 Presidio Archives Wet

1227 Presidio Sign Shop Wet

507 42107 Fort Baker Wet

636 42108 Fort Baker Wet

941 40772 Fort Barry Wet

937 40774 Fort Barry Wet

902 41882 Rodeo Valley Stables Wet

901 41879 Rodeo Valley Stables Wet

1034 41984 Fort Cronkhite Wet

1042 42050 Fort Cronkhite Wet

1055 41990 Fort Cronkhite Wet

1057 41993 Fort Cronkhite Wet

1058 41992 Fort Cronkhite Wet

1061 41995 Fort Cronkhite Wet

1062 41996 Fort Cronkhite Wet

1065 42000 Fort Cronkhite Wet

1067 42002 Fort Cronkhite Wet

1077 42067 Fort Cronkhite Wet

4 43479 Muir Woods Wet

5 43468 Muir Woods Wet

8 43446 Muir Woods Wet

4.4 Backflow Prevention Assemblies

Backflow prevention assemblies shall have inspection and testing performed in accordance with this

Scope of Work, and the most current version of NFPA 25.

4.5 Impairments/Emergency Impairments/Preplanned Impairments

The Contractor shall perform all impairment procedures in accordance with most current version of

NFPA 25, to ensure that increased risks are minimized, and the duration of the impairment is limited.

4.6 Obstruction Investigation

The Contractor shall perform all obstruction investigations in accordance with most current version of

NFPA 25.

4.7 Repairs

Minor repairs: Contractor shall provide minor repairs with no additional charges to the Park (see definition under “Definitions” 1.4).

Common Repairs: Deficiencies discovered during inspection and testing shall be documented on the appropriate inspection and testing form. The contractor shall provide a detailed account of the inspection or test being performed and the deficiency. The contractor shall provide to the Park an itemized cost estimate unless considered a “minor repair” which should be repaired as soon as possible.

Estimate shall include estimated time to correct deficiency, estimated per hour labor cost, estimated per item parts cost; required to complete repair or deficiency found and leave system/component is working order.

4.8 Parts and Materials

Cost of repair shall include parts and materials that are new, unused, and un-refurbished, unless otherwise required, and must be approved by the AHJ or COR. Replacement parts shall be of the same type and characteristics, and by the same manufacturer as the parts being replaced or shall be fully compatible and functional within that system or component and shall be approved by the COR and AHJ.

DELIVERABLES

5.1 Protection of Persons and Property

The Contractor shall take all necessary precautions for the protection of persons and property, including the Park’s employees, park partners, concessionaires, park visitors, and the general public. Any damages to Park property resulting from the Contractor’s performance of the contract shall be repaired to the

Park’s satisfaction at the Contractor’s expense. All repairs must be approved by the Park prior to being initiated.

5.2 Inspection Schedule

After contract award, the Contractor shall coordinate a fire protection system inspection and testing schedule with the Park.

5.3 Ownership of Information

All professional and technical information developed under this contract, and all work sheets, reports, and related data shall become the property of the Park, and the contractor agrees to deliver reproducible signed copies of such documents to the Park on completion of the services hereunder, or at the Park’s request.

5.4 Contacts

The NPS CO shall designate a COR who shall have authority to direct the Contractor’s performance in matters relating to policy, information requirements and procedural requirements related to the contract work. The COR will monitor the contract and the performance of the Contractor, and any subcontractors. COR contact information will be provided to the Contractor at the time the contract is awarded. The Contractor shall provide telephone and/or cellular telephone numbers whereby the

Contractor may be contacted during regular working hours, as defined herein.

5.5 Acceptance of Work

5.6 Right to Add or Delete Sites

The Park reserves the right to add or delete fire suppression systems, or related components, during the contract period. Contractor agrees to extend bid pricing to any fire suppression system or related component added to the contract.

5.7 Invoices

Invoices shall include:

• Purchase order number

• Date service(s) performed

• Location or building

• Description of service(s) performed

• Hours worked

• Hourly rate(s) charged

• Any parts and materials (as approved by the COR and AHJ

• Pricing and markup

5.8 Warranties

Throughout the course of the contract, Contractor shall repair or replace, without additional cost to the

Park, all defective work and replace all defective materials furnished or installed by the Contractor.

Contractor shall provide parts and equipment warranties from the manufacturers that are the standard, published warranties on the manufacturers’ letterhead. All warranty items shall be full term, not prorated for the partial year of installation.

5.9 Access

All Contractor representatives shall be required to present verification of employment with the following information prior to beginning work. The Contractor representative shall submit copies of this information to the COR.

• Employer ID card

• Date of birth

• Current driver’s license number

• Business address

• Office and cell phone numbers

5.10 Special Provisions

A. Weapons, guns, and knives unrelated to the work activities shall not be allowed on the work site or in vehicles parked on Park property. The Contractor shall be responsible for notifying all workers of this requirement.

B. Alcoholic beverages shall not be allowed on the work site or in vehicles parked on Park property. The

Contractor shall be responsible for notifying all workers of this requirement.

C. All Contractor’s workers shall comply with the Park’s regulations regarding tobacco use. The

Contractor shall be responsible for notifying all workers of this requirement.

D. Park personnel will not accept materials or equipment deliveries for the Contractor.

E. The Contractor shall save, keep, hold harmless and indemnify the Park from all damages, costs, or expenses in law or equity that may at any time arise or be set up because of damages to property or personal injury received by reason of or in the course of performing work which may be occasioned by any willful or negligent act or omissions of the Contractor, any of the Contractor’s employees, or any subcontractors.

F. The Contractor shall be responsible for any liability imposed by law and for death, injury, or damage to property of any person including, but not limited to, workmen, subcontractors, and the public, resulting from any cause whatsoever during the progress of the work or at any time before its completion and final acceptance.

G. If any judgment is rendered against the Park or Park employee for any injury, death, or damage caused by Contractor as a result of work performed or completed, pursuant to this agreement, Contractor shall, at its own expense, satisfy and discharge any judgment.

H. As used above, the term Park means Park employees, concessionaires, and volunteers.

I. Contractor shall file with the Park concurrently herewith a Certificate of Insurance, in companies acceptable to the Park, with a Best's Rating of no less than A: VII showing.

J. The Contractor provides Workers’ Compensation Insurance as required by any applicable law or regulation. Employer's liability insurance shall be provided in amounts not less than one million dollars

($1,000,000) each accident for bodily injury by accident, one million dollars ($1,000,000) policy limit for bodily injury by disease, and one million dollars ($1,000,000) each employee for bodily injury by disease.

K. Contractor shall require all subcontractors to maintain adequate Workers' Compensation insurance.

Certificates of Workers' Compensation shall be presented to the Park Contracting Officer upon demand.