Attachment 2 - Sample Tasks.pdf

00XX

STATEMENT OF WORK

SAMPLE TASK #1

USNS MINNOW – Update SRDs for USNS MINNOW

Start Date: XX MONTH XXXX

Completion Date: XX MONTH XXXX

Contracting POC: Amanda Fils-Amie

1. References

a) NAVSEA DWG 555-XXXXXXX Rev M, Fire Control Plan

b) NAVSEA DWG XXXXXXX , General Arrangement and Profile Drawings

2. Background

USNS MINNOW is owned/operated by Military Sealift Command (MSC). The current Fire Control Plan (FCP) uses unknown symbols and will require the new SOLAS symbols during the updating process in order to bring the ship into compliance with the current American Bureau of Shipping (ABS) regulations. The current General Arrangements are out of date and do not reflect the ship’s configuration and alteration completed during PSA. Updated Fire Control Plan and General Arrangements Selected Record Drawing (SRD) are required to support MSC operation of the ship.

Numerous vessel alterations known as transportation alterations (T-ALTs) have been developed and installed on the vessel. These alterations affect Selected Record Drawings (SRDs) and require the updating of the Fault Current Analysis, Protective Device Coordination Study, EPLA and the electrical one-line.

3. Scope of Work

3.1. The Contractor shall perform a ship check for the purposes of verifying and marking up the existing Fire Control Plan (FCP), General Arrangement, EPLA, Fault Current Analysis, Electrical One-line and Protective Coordination Study for USNS MINNOW.

4. Specific Tasks

4.1. Kickoff Meeting: The Contractor shall hold a kickoff meeting with the Technical Point of Contact (TPOC) at Naval Base Norfolk, VA within one (1) week of Order acceptance. The purpose of the kick-off meeting shall be to discuss the requirements and details of the work.

The Contractor shall provide a project schedule at the meeting, and shall submit a revised schedule every two (2) weeks thereafter. The schedule shall include:

• Submittal dates

• Ship name with drawing number and revision letter/number

• Number of sheets and drawing size

• Description of current status of each sheet

• Reason for delay

The Contractor shall include in the meeting the following topics, one (1) business day prior:

• Meeting agenda

• Personnel(s) attending shipcheck

• Plan of Action and Milestone (POA&M)

During the meeting, the Contractor shall take minute notes and provide in email format to TPOC for approval.

4.2. Shipcheck: The shipcheck shall occur in Norfolk, VA on USNS MINNOW from XX MONTH

XXXX - XX MONTH XXXX . The Contractor shall access all necessary spaces and ensure a 100% shipcheck validation is conducted for capturing all of the details and information required to complete the tasks required herein.

4.3. Drawing Updates: The Contractor shall use the data gathered during the shipcheck to provide the necessary development of the following SRDs: Should there be any item required under GFI (a) not captured in the ship check, the contractor shall request the applicable reference.

4.3.1. General Arrangement

4.3.1.1. The new General Arrangement shall be updated to reflect the ship’s configuration in accordance with GFI.

4.3.2. Fire Control Plan

4.3.2.1. The new Fire Control Plan shall utilize fire symbols in accordance with International Maritime Organization (IMO) Revision of Resolution A.952 (23) (firefighting) and Resolution A.760 (18) (life saving). If this symbology convention is not utilized on the GFI, the Contractor shall to convert all symbols and methodologies to the new symbols. New symbols to be added to the drawing shall be developed into an electronic format by the Contractor if not a current capability.

In the event that the new symbols do not adequately address all of the equipment onboard the vessel, MSC unique symbols shall be developed.

4.3.2.2. The Contractor shall create spreadsheets of cross-referenced lists pertaining to unique number, combatant Navy number designation, and known location with regard to fire stations, foam hose reel stations, and fire extinguishers.

4.3.2.3. The Contractor shall generate the new AutoCAD Fire Control Plan to include the following:

• Structural: bulkheads, cages, doors, vertical & inclined ladders, etc.

• Symbology: add or change IMO/SOLAS symbols as required.

• Numbering: fire stations, foam hose reel stations, fire extinguishers. Create cross-reference list of unique number, combatant Navy number designation, and noun location.

• Fire Dampers: identify exact locations and use existing combatant Navy number designations.

• Fire Boundaries: identify Class A & Class B bulkheads, doors & Main Vertical Zones.

• Vent Closures: identify exact locations (may be installed on exterior or interior).

• 1MC Speakers: identify exact locations of General Alarm/Communication

Speakers.

• Verification of door swings are correctly depicted on the plan.

• Labeling: spaces, fire stations, foam hose reel stations, fire extinguishers, etc.

Escape Routes: determine primary and secondary escape routes from each interior space, identify escape scuttles and kick plates.

• Identify emergency shutoffs for systems; for example, the oxygen supply which is on the T-AH class ships.

• Identify Galley Gaylord shutoff vents.

• Fire detection and alarming systems: identify locations.

• Lifesaving gear, life boats, life rafts, davits, embarkation ladders, life vest, EEBD, SCBA, survival suits/immersion suits, etc: identify all lifesaving gear including exact amount per space and location of storage

• Updating of quantities in symbol legend.

• Locate symbols, to maximum extent practical, so that each symbol accurately reflects the true location of representative equipment in the space.

• Additional symbols developed by MSC for items specific to MSC ships.

4.3.2.4. The Contractor shall verify all locations of dampers, extinguishers, and any other relevant safety equipment.

4.3.2.5. The Contractor shall contact the TPOC if there are any concerns regarding the Fire Control Plan. Concerns shall include the following:

• Location of EEBD not in designated area or not present at all.

• MSC has an EEBD outfitting policy which is more stringent than ABS/USCG.

See Damage Control Information Newsletter No. 45, for outfitting requirements, and verify on fire control plan.

• Fire extinguishers are not of the correct size and type.

• Fire extinguishers are not corresponding to number required.

• Fire Door is constructed of standard type door.

• Stairwell not being A-60 rated as per SOLAS II-2. 9, 2.3.3.

o If a fire boundary is questionable, Contractor should request from ship or TPOC a structural drawing to determine the fire integrity of the questionable area.

• Immersion suits not approved and in compliance to USCG. Please refer to CFR 46 Subpart 160.171 – Immersion Suits.

NOTE - MSC has an EEBD outfitting policy which is more stringent than ABS/USCG. See N0732-221.00-AQ Emergency Escape Breathing Devices (EEBDs) (GFI (D)), for outfitting requirements. The Contractor shall ensure the updated Fire Control Plan meets the requirements of this policy.

4.3.3. Electrical Distribution System One-Line Diagram

4.3.3.1. The Contractor shall ship check for a new Electrical Distribution System One-Line diagram. Information recorded and shown shall be in accordance with the requirements for a selected Record Drawing. Information for new and old equipment shall include:

• Generators including MG sets: kW, voltage, current, frequency, and power factor ratings, phases, generator connection

• Cables (All Types): Circuit name or number, type or designator, size and UL listing information

• Circuit protective devices: Frame size and rated continuous current, instantaneous and inverse-time trip settings, special features such as under voltage trip, motor operators, interlocks, auxiliary contacts and “K” factor

• Switches: Rated Voltage, Rated continuous current, rated interrupting current.

• Motors: nameplate data, kW or hp, voltage, and current rating.

• Motor controllers: type (across-the-line, star-delta, variable frequency, etc.), disconnect and bypass devices, type of protection (LVR, LVP).

• Transformers/Converters: kVA, voltage and current ratings, winding connection, and percent impedance.

• Distribution equipment: location, type, and rating of all switchboards, load centers, group control centers, and distribution panels

• Circuits: circuit designations including spares and blanks; type and size of all cables; phasing for single phase loads; size, trip setting and rating of circuit protective devices; rated load of each branch circuit in amps; emergency tripping and preferential tripping features such as interlocks, under voltage relays and shunt trips.

• Protective device settings: Provide protective device settings (e.g. circuit breaker, relays, overloads, etc..) if subject devices are are adjustable.

• Batteries including UPS devices: type, voltage, rated capacity, conductor protection, charging and discharging panel and calculations to justify capacity based on load.

4.3.3.2. The contractor shall be required to prepare power panel data sheets and photographs of subject equipment, if allowed by ship, for each power panel and lighting panel and distribution box.

4.3.4. Electrical Power Load Analysis (EPLA)

4.3.4.1. The contractor shall develop an EPLA in Microsoft Excel. It shall catalog all connected loads and analyze load distribution in accordance with American Bureau of Shipping (ABS) Steel Vessel Rules (SVR), 4-8-1/5.1.5, USCG Safety Manual CIM 16000.9, and NAVSEA Design Data Sheet 310-0, and IEEE 45. The analysis shall cover summer and winter loads for all operation conditions and missions of the vessel to include but not limited to:

• In-port on shore power

• At anchor

• Transit at cruising speed

• Transit at full speed

• Performance of vessels stated mission(s)

• Emergency generator only

4.3.4.2. The analysis shall include definition of operating conditions, line number, and loads by categories. It shall also include special power loads, non-growth loads, power sources, load shed categories, including load category summaries with and without growth margins, operating generator summaries showing the number of on-line generators, percent loads applied to each generator under various operating conditions, with and without growth margins, load shed summaries under various operating conditions and by switchboards. Where propulsion power is provided by electrical motor, the propulsion motor Load Factor shall be equal to the percentage of the maximum continuous shaft horsepower required to maintain vessel’s speed specified for the mission or operating condition.

4.3.4.3. The following information shall be shown for each load:

• Name of equipment

• Number of units

• Rated horsepower or kW of equipment

• Total Connected load - kW

4.3.4.4. The following data shall be calculated and shown for each of the summer and winter operating conditions and missions:

• Number of units in use

• Load Factor

• Total consumed load – KW

4.3.5. Electrical System Fault Current Analysis.

4.3.5.1. A Fault Current Analysis (FCA) shall be performed in accordance with ABS SVR 4-

8-1/5.1.3, IEEE 45 and IEC standard 61363 using SKM Power Tools for Windows.

The existing FCA shall be validated for accuracy and updated to reflect current vessel configuration. A single line diagram shall denote every fault point that has been calculated. All previous fault points from provided FCA shall be included. The level of detail provided in the previous FCA shall be maintained.

4.3.5.2. Devices with actual values (impedance, X/R ratio, time constants, breaker curves, etc) shall be created in the software libraries including but not limited to the following equipment:

• Generators

• Cables

• Transformers

• Motors and other loads

• A FCA Report shall be produced. The FCA Report shall:

.1. State the calculation method used

.2. Identify all cases

.3. Show Single Line Diagrams at every level

.4. Show Base kVA, base voltage, base current and base impedance

.5. Show Generator voltages, kVA ratings, resistances and reactances

.6. Show (Xd, X'd and X"d)

.7. Show transformer %Z (percent impedance), x/r ratio, KVA ratings, .8. Show voltage ratings and connection types (e.g. Delta-Wye)

.9. Show Cable lengths for each circuit

.10. Show Cable resistance and reactance's for each circuit .11. Show Motor contributions (with kVA and voltage) .12. List assumptions used in the calculations .13. Calculate maximum and minimum Faults

4.3.6. Protective Device coordination Study

4.3.6.1. Contractor shall validate, flag improper coordination and recommend proper settings and device characteristics for protective devices. It shall be developed and maintained using SKM Power Tools for Windows in accordance with ABS SVR 4-8-1/5.1.4, IEEE 45 and USCG rules. The application and coordination of protective devices shall be prepared concurrently with a fault current analysis using the same software. Mission equipment shall be included in the Protective Device Coordination Study in addition to equipment that is required by the regulatory bodies. It shall include time/current curves for each protective device.

All current protection devices shall be shown in the Coordination Study. All Trip curves shall be presented on the same graph submitted as a CAD drawing. The contractor shall include the following items:

• Identify and separate impedence one line diagram significant circuit interrupters.

• Data table of protective device ratings, including trip settings, interrupt and withstand ratings.

• Time/current curves for each significant circuit interrupter

• Coordination plot for selected branches and feeders.

4.4. Review Process

4.5. Fire Control Plan, Electrical One-Line, EPLA, FCA and Coordination study.

4.5.1. The Contractor shall be required to submit preliminary Fire Control Plan drawing updates in accordance with the schedule below for MSC review and comment. The TPOC shall have a period of twenty (20) business days to review all preliminary drawing updates. The Contractor shall incorporate all comments from the TPOC to create Phase 1 (P1) drawing updates.

4.5.2. The P1 drawing updates shall be submitted to the TPOC for verification prior to submittal to ABS. The Contractor shall incorporate all changes required to the P1 drawing updates as a result of the TPOC’s review to create Phase 2 (P2) drawing updates.

4.5.3. The Contractor shall submit one (1) full hard copy set of P2 drawing updates directly to ABS for review. All preliminary revision marks (i.e. P1, P2, etc.) and revision notes shall be removed from the drawings and the drawings shall be labeled as "Rev A, B, Etc." when the P2 drawing updates are provided for ABS review.

4.5.4. The Government will initiate all reviews by ABS (i.e., provide initial notice to ABS that documents need to be reviewed). As such, the Contractor shall contact the TPOC prior to submission of the P2 drawing updates to ABS.

4.5.5. The Contractor shall incorporate into the ABS Reviewed drawing updates all ABS comments and the ABS Reviewed drawing updates shall be stamped "approved" by ABS. There shall not be any outstanding comments and all comments shall be cleared. The Contractor shall email the TPOC with all corresponding comments from ABS for record purposes. All comments and resolutions should be record and given to the TPOC during the review process.

4.5.6. The Contractor shall maintain contact with ABS throughout the review process, and notify the TPOC of any potential delays. The Contractor shall make every effort to ensure the ABS-approved final drawing are complete not later than eight (8) weeks after ABS receipt of the drawing; however, the Contractor will not be held responsible for documented ABS review delay. MSC will be responsible for all costs associated with an ABS review.

4.6. General Arrangement

4.6.1. The Contractor shall be required to submit preliminary General Arrangements drawing updates in accordance with the schedule below for MSC review and comment. The TPOC shall have a period of twenty (20) business days to review all preliminary drawing updates. The Contractor shall incorporate all comments from the TPOC to create a final updated drawing.

4.6.2. The Contractor shall submit one (1) full hard copy set of final updated drawing directly to MSC for review. All preliminary revision marks (i.e. preliminary, etc.)

and revision notes shall be removed from the drawings and the drawings shall be labeled as "Rev A, B, Etc." when the final drawing updates are provided for MSC final review and acceptance.

5. Deliverables:

5.1. Project Schedule: The Contractor shall deliver a project schedule in accordance with Section

3.1, to be delivered at the kickoff meeting and updated every two (2) weeks thereafter.

5.2. Kickoff Meeting Documents and Minutes: The Contractor shall deliver a meeting agenda, personnel attendees, shipcheck and POAM one (1) day prior to the kickoff meeting, and minutes from the kickoff meeting in accordance with Section 3.1.

5.3. General Arrangements Deliverables

5.3.1. Preliminary General Arrangements: One electronic and one (1) color full size hard copy on 28 inch wide and length TBD.

5.3.2. MSC approved General Arrangements: One (1) electronic and color full size hard copy.

5.4. ABS Approved Deliverables

5.4.1. Preliminary : One (1) electronic and one (1) color full size hard copy on 28 inch wide and length TBD.

5.4.2. P1: One (1) electronic and one (1) color full size hard copy on 28 inch wide and length

TBD.

5.4.3. P2: Submitted direction to ABS

5.4.4. ABS Approved Drawing: Should ABS approve the drawing as submitted, the Contractor is not required to provide anything further for this deliverable. However, should ABS reject the drawing, the Contractor is required to revise the drawings as stated in Section

4.1.5. above until ABS approval is received.

5.4.5. Signed ABS approval letter: One (1) electronic and one (1) hard copy.

5.4.6. Cross-reference Lists (3 total): An electronic spreadsheet and three (3) hard copy on 8.5 x 11 inch paper.

5.5. Drawing Deliverables Format

5.5.1. If required, Contractor shall obtain drawing numbers from the MSC TPOC.

5.5.2. Preparation and content of the new drawing shall be in accordance with GFI for items not addressed herein.

5.5.3. All drawings shall be prepared and submitted in accordance with GFI.

5.5.4. All drawings shall be prepared and submitted in AutoCAD 2004 (.dwg) and shall incorporate a “cut line” 1/4 inch out from the border on all 4 sides. The size of the plan will be delineated on previous plans (i.e. F or H size) or by the TPOC. Each Fire Control Plan sheet shall be no longer than 7 feet (84 inches) in length (MSC may make exceptions on a case by case basis, depending on the length of the ship). Fire Control Plan drawing shall include two (2) full length decks per sheet, with the exception of smaller decks, which may be listed more than two (2) to a sheet. For example, if a current plan being updated is 14 feet long with four levels on one sheet, the plan shall be split up to 7 feet and be only two levels per sheet.

5.5.5. Text shall be in white or blue line color to preserve legibility when printing the drawings in gray scale. Yellow line color for text shall not be used.

5.5.6. Centerline color shall not be in yellow. The designated color shall be black. Line type is described in GFI.

5.5.7. All AutoCAD drawings delivered to MSC shall use only AutoCAD standard menus, line types and fonts as supported by a standard AutoCAD installation. Custom menus, unique line types, etc., must be replaced before delivery. All drawings made using AutoCAD’s XREF feature must have all the XREF’s bound into the drawing prior to delivery.

5.5.8. The Contractor shall submit all deliverables in both hard copy format and electronic format. The Contractor shall provide electronic copies of all deliverables on CD(s). All CD(s) shall be labeled with the list of documents on the CD (include letters, drawing numbers and technical manual numbers). Each Drawing shall be provided in Autocad and

PDF.

5.5.9. All SKM Files shall be provided for the Fault Current Analysis and Protective

Coordination Devices.

5.5.10. All Excel files shall be provided for the development of the EPLA.

6. Delivery Schedule

DELIVERABLE DUE DATE

Project Schedule Kick-Off Meeting. Updates are Due Every Two (2) Weeks

After Kickoff Meeting Kickoff Meeting Documents One (1) Day Prior to the Kickoff Meeting Kickoff Meeting Minutes One (1) Week after Meeting All Preliminary Drawings Eight (8) Weeks after Ship Check P1 Drawings Three (3) Week after Receipt of MSC Comments P2 Drawings MSC approved version being submitted to ABS ABS Stamped Approved* Drawings and Final Deliverables.

Two (2) weeks after receipt of ABS comments

*Note: MSC will obtain the approved Fire Control Plan directly from ABS.

6. Guidance and Assumptions: None

7. Government Furnished Information

(a) MSC Standard Drawing 803-7079667; Preparation of Selected Record Drawings (SRDs) for USNS Ships

(b) MSC Standard Drawing 803-7081122; Military Sealift Command General Technical Requirements (GTRs)

(c) MSC Standard Drawing 803-7080803; Preparation of Computer Aided Design (CAD) Drawings for USNS Ships

(d) N0732-221.00-AQ Emergency Escape Breathing Devices (EEBDs)

SAMPLE TASK #2

Performance Work Statement

Title: USNS MINNOW Lifeboat, Davit and Winch Replacement

Start Date: Upon Acceptance of Order

Completion Date: Award + 365

Contracting Officer Representative (COR): John Doe

Technical Point of Contact (TPOC): Jane Doe

1. Background: In accordance with the statement of work under contract, the Technical Division (N72) of the Engineering Directorate, Military Sealift Command (MSC) requires engineering services to develop detailed design drawings for the replacement of lifeboats #1-4 and their associated davits and winches, on the USNS MINNOW (T-AX XX). Work items, drawings and shipyard cost estimates will be developed for the outfitting, structural, mechanical, and electrical installations and modifications required for the renovation to the USNS MINNOW (T-AX XX).

2. Scope: This task provides for a ship check of the USNS MINNOW (T-AX XX), and the labor and materials necessary to develop a complete work package consisting of work item(s) and drawings for removal of existing lifeboats #1 - 4 and their associated davits and winches and the installation of lifeboats and their associated davits and winches on the USNS MINNOW.

3. Specific Tasks: The Contractor shall perform the following tasks:

3.1.POA&M – The Contractor shall develop a detailed Plan of Action and Milestones (POA&M). A draft version of this POA&M shall be submitted to MSC for review IAW Section 6. After the Kick-Off Meeting, a revised and final version of the POA&M shall be submitted to MSC IAW Section 6. The POA&M shall consist of a timeline showing all phases of the project including task start times, duration and how these support the delivery dates and review periods associated with contract deliverables. The POA&M will serve as a metric to gauge Contractor’s schedule performance and shall be updated to reflect actual progress.

3.2.Kick-Off Meeting – The Contractor shall conduct a kick-off meeting with MSC IAW Section 6.

All key Contractor personnel shall participate in the kick-off meeting. Contractor shall contact the Technical Point of Contact (TPOC) and arrange the date and location (MSC Norfolk, contractor’s facility, or via teleconference) of the meeting. The Contractor shall submit minutes from the meeting to the MSC TPOC in accordance with Section 6.

3.3.Ship Check Plan – The Contractor shall forward a ship check plan for MSC review IAW Section

6. This plan shall provide a brief chronological scheme of how the ship survey is to be conducted and the types of information to be acquired and recorded. Specific information required for this task shall be identified to ensure all data that is necessary to develop complete work packages is obtained. Any special access to secure spaces or tanks must be identified.

3.4.Ship Check – The Contractor shall conduct ship check aboard the USNS MINNOW to perform all surveys and gather the necessary information in order to provide complete deliverables. The USNS MINNOW is available in San Diego, CA. The exact dates of the ship check will be agreed upon between the TPOC and Contractor during the kick-off meeting. Any special access to secure spaces or tanks must be identified. Key Technical Personnel shall attend the ship check along with any additional support personnel necessary to gather all required information in the time provided.

3.4.1. Prior to the ship check, the Contractor shall fulfill security/access requirements of vessel access (to include base, shipyard, pier, DBIDS, etc.) for its ship check personnel. The Contractor and all ship check participants must be capable of meeting the security and safety requirements of MSC and the host location where the ship is berthed.

3.4.2. The Contractor should plan to be aboard the ship(s) from 0730 – 1700 daily, with an hour lunch break. Additional hours aboard the ship(s) each day can be arranged if required by the Contractor.

3.4.3. During the ship checks, the Contractor shall physically verify the existing ship condition including structure, piping, ducting, cableways, power panels, load centers, and affected equipment necessary to perform all tasks. The Contractor shall also perform a dimensional verification of ship structure in way of modifications and record for incorporation into design packages. All permanent and temporary interferences in way of structure, penetrations, piping, HVAC and electrical installations shall be recorded in detail. MSC Representatives will be present during the ship check to assist as necessary. The Contractor’s ship check personnel shall be the same personnel performing the engineering and technical work described within this PWS.

3.4.4. The Contractor shall provide daily ship check notes throughout the duration of the ship check. The ship check notes shall be consolidated at the end of each day and forwarded electronically to the MSC TPOC. The Contractor shall meet each morning with the MSC TPOC to discuss the ship check notes from the previous day and to discuss the work plan for each day. This daily meeting will address any questions or concerns from the day before as well as align support needs for that day. The Contractor will discuss their notes with the MSC TPOC and conduct a brief walk-thru of the areas to be worked that day to ensure all of the necessary information is being collected.

3.4.5. The Contractor shall conduct a meeting on the final day of the ship check to summarize the ship check events and to discuss any outstanding concerns. The Contractor shall review all the Ship Check Notes with the MSC Representatives and conduct a complete walk-through of all the areas addressed in this PWS. The purpose of the walk-through is to ensure all the necessary information has been collected to develop the required work packages. It is the responsibility of the Contractor to ensure that all information needed to develop complete work packages has been gathered during the ship check. The review and monitoring by the Government does not relieve the Contractor from this responsibility.

3.5. Ship Check Report - The Contractor shall generate a ship check report and submit it to the

TPOC for review in accordance with Section 6.

3.5.1. The ship check report shall be broken down into discipline-specific sections. The report shall detail the findings of the ship check, actions taken during the ship check, and all pertinent photographs. The report shall include sketches and discussions of existing ship conditions and any reservations, deficiencies, or anticipated problems in developing the conceptual design and work package. The report shall document all decisions and assumptions made during the ship check. All photographs shall be organized in an MS PowerPoint presentation (converted to pdf) with one photograph per slide and a short description accompanying each photo. Alternative methods for presenting photos may be considered but shall be approved by the TPOC.

3.6. Guidance Level Work Packages – General Requirements: The Contractor shall develop work packages for the PWS in accordance with Section 6. Work packages shall be based off the Ship Check Report and/or Conceptual Design Reports as required by this PWS. Any work items or drawings not expressly identified in this PWS shall not absolve the Contractor from providing complete work packages necessary to meet all design requirements listed in the PWS. Work package requirements are provided below. Work Packages must be complete and in accordance with USCG Code of Federal Regulations, ABS Rules, SOLAS, and IEEE standards. A work package shall consist of the following components:

3.6.1. System Engineering Calculations – The Contractor shall develop all engineering calculations required to ensure the final designs will be fully functional. The source for all calculation methods shall be documented. All assumptions shall be clearly identified and explained. The calculations shall clearly link the design results and equipment selected to ensure that the system will function as desired. MSC may require more information if what is provided by the Contractor is unclear, incomplete, or untraceable as determined by the COR.

The Contractor shall also provide all working files used to develop the calculations.

Calculations shall be submitted in a report format for each system that requires calculations as described in this Section. Additionally, all designs shall comply with all ABS rules, USCG regulations, international laws and regulations (SOLAS/IMO), and other applicable requirements. The Contractor is responsible for any calculations associated with ABS rules and USCG regulations and any resulting comments. The following shall be developed and submitted as required to validate acceptable system performance for all new and modified systems:

a. Naval Architecture Calculations and Schematics

• Structural Analyses

• Finite Element Analyses compatible with NX Nastran and FEMAP

• Rigging, Cargo Handling and Lifesaving Systems Analyses

• Weight and Moment Reports and Calculations

• Stability Calculations

• Hydrostatics

• Arrangements (Hull and Deck) and Outfitting

• Material Analyses

• Weld and Connection Analyses

• Weight and Moment Tables shall be provided on all drawings

b. Electrical Calculations and Schematics

• Voltage Drop Calculations

• Load Calculations

• Power & Lighting One Line Diagram red lines

• Electrical Plant Load Analysis (EPLA) red lines

• Protective Device Coordination Study

• Fault Current Analysis

• Equipment and cable selection analysis

c. Mechanical System Calculations and Schematics

• System Load Estimates

• Pipe Sizing/Fluid Flow Calculations/Models in accordance with CRANE Technical

Paper No. 410 or equivalent; models shall be compatible with PIPE-FLO

• Equipment Selection Methodology

d. All other calculations required by ABS & USCG.

e. All other calculations required to prove proper system functionality. Calculation sets not expressly identified in Sections 3.6.1.a – 3.6.1.c do not alleviate the Contractor from providing all information to clearly demonstrate that all aspects of the system designs will operate properly and meet the design performance requirements.

3.6.2. Work Item – The Contractor shall develop a work item to cover all modifications required. Work items are the contractual vehicle for tasking a shipyard to perform work.

Work items shall be produced to the standards outlined in the MSC Work Item Preparation Guide (GFI 7.10) and the General Technical Requirements (GFI 7.7). The work items must contain all the necessary working level detail needed for installing activity implementation.

3.6.3. Contract Guidance Level Drawings – The Contractor shall develop guidance drawings that address all removals (temporary and permanent), renewals, modifications, and installations necessary to ensure all systems are fully functional. These drawings shall be separated by engineering discipline and provide all necessary electrical power, controls, mechanical, structural, foundations, and outfitting/arrangements modifications required to install a fully functional system. Guidance drawings are developed along with the work item and are provided as guidance for installation and shall comply with the standards outlined in GFI 7.8 and templates provided as GFI 7.19-7.21. The drawings shall contain all the necessary working level detail needed for installing activity implementation. Any equipment or material identified as Long Lead Time Material per Section 3.6.4 shall be labeled GFM in the Bill of Material (BOM). New MSC drawing numbers will be provided by the TPOC. Types of guidance drawings that may be included for each work package may include, but should not be limited to:

a. Arrangements & Outfitting

b. Structural

c. Piping and Mechanical Systems (Multiple)

d. Electrical Power Systems

e. Alarm, Monitoring, & Controls Systems

3.6.4. Sortable Bill of Materials - The Contractor shall provide a sortable Bill of Materials

(BOM) spreadsheet for all work packages identified in Section 5 that includes all material and equipment broken out by drawing. Each spreadsheet will be broken out by drawing as well as one sheet showing all material required for the entire work package. This list should mirror the contents of all drawings. The materials list shall contain the following for each piece of equipment:

a. Equipment name, make, and model

b. Description

c. Distributor (Identify website, POC, and contact info)

d. Distributor Part Number (if different than above)

e. Salient characteristics (size/dimensions, power, capacity, etc.)

f. Quantity

g. Applicable Design and Material Standards for mechanical components

h. Purchase lead time for all items. Clearly identify lead time for any items over 6 weeks and designate as long lead time material (LLTM).

i. Designate which items shall be Government Furnished Material (GFM) or Installing

Activity Furnished (IAF) as coordinated with the TPOC.

j. Price Quote or Catalog Pricing

k. Reference to work item or drawing where the material is used

l. Additional Comments (as warranted)

3.6.5. Equipment Cut Sheets/Vendor Quotes - Provide cut-sheets along with up-to-date vendor contact information necessary for ordering all of the equipment/material for each item identified as LLTM in the BOM.

3.6.6. Installing Activity Cost Estimate – Provide a detailed installing activity cost estimate spreadsheet (MS Excel) for each work item showing man hours, labor cost, and material cost (both GFM and IAF), and a sheet showing the total cost for the work package for all packages identified in Section 3.8. Cost estimates consist of a detailed breakdown of all the labor categories and materials associated with a work package. A detailed breakout of all labor categories that corresponds to the required production steps shall be provided. The spreadsheet shall be created such that changing the labor rate in one cell adjusts the labor cost throughout the MS Excel workbook.

3.6.7. Weight Report – The Contractor shall prepare a detailed weight report for the work packages identified in Section 3.8 in accordance with GFI 7.13. The report shall list all weight additions, removals and relocations on the ship, including the associated centers of gravity, as a result of the work performed on this task. The weight report is to specify the aggregate weight change and impact to lightship. Changes in buoyancy must also be reported.

Each drawing shall have a weight and moment impact table that matches the weight reports provided.

a. Account for all weight changes

• Small weights (less than 200 lbs) may be combined and estimated

• Document weights by actual weighing, using a manufacturer’s catalog weight, calculating or estimating

• Account for items at the component level. For systems normally containing liquids (piping, machinery with sumps, etc.) report the weight of liquid in the system separate from the dry weight of the system

b. Prepare the report in tabular format, per GFI 7.13, with the following information grouped according to work items in the work package:

• Item number and description

• Weight (lbs/Tonnes)

• Vertical level (VCG), (ft or m) above baseline

• Vertical Moment (ft-lbs or m-tonne)

• Longitudinal lever (LCG), (ft or m) aft of the forward perpendicular

• Longitudinal moment (ft-lbs or m-tonne)

• Transverse lever (TCG), (ft or m) off centerline port/starboard

• Transverse moment (ft-lbs or m-tonne)

• Resultant weight (lbs/Tonnes)

• Resultant VCG, (ft or m) above baseline

• Resultant LCG, (ft or m) aft of the forward perpendicular

• Resultant TCG, (ft or m) off centerline port/starboard

c. Round-off values as follows:

• Weight and distance to two (2) places to the right of the decimal point

• Moments to the whole ft-lbs or m-tonne.

d. Denote dimensions aft of the forward perpendicular, above baseline, and to starboard as “positive” values

3.6.8. Shipboard Test Procedures – The Contractor shall develop separate detailed test procedures for each modified system in order to ensure the proper operation of all modified and installed equipment.

3.7. Deliverable Format: It is the responsibility of the Contractor to plan for submission of all deliverables in order to ensure that the final deliverables are accepted by MSC prior to the end of the period of performance.

3.7.1. The Contractor shall deliver all drawings using AutoCAD. The drawing details shall be located in model space. The drawing sheet zones and title shall be located in layout/paper space. The drawing details shall be placed on the pages using viewports with hidden (invisible) lines. The native sheet size shall be 11 x 17 inches. The Contractor shall follow the guidelines identified in the following documents: “Preparation of Computer Aided Designed (CAD) Drawings for USNS Ships” (GFI 7.8) and “Work Item Preparation Guide when Preparing Shipyard Packages” (GFI 7.10). Electronic copies shall be in both AutoCAD and Adobe PDF (Version 6 or newer). Final approved drawings shall be delivered with approval letters from ABS and USCG.

3.7.2. The Contractor shall deliver Work Items, Technical Manuals, Test Procedures, and

Reports in MS Word 2016 compatible format using MSC Standard Work Item format found in Section 7. The Contractor shall provide electronic copy in MS WORD and PDF (Version 6 or newer).

3.7.3. The Contractor shall provide Cost Estimates and Engineering Calculations using MS

Excel 2016 compatible spreadsheets or using required software as identified within this PWS.

3.7.4. The Contractor shall provide the Project Plan in MS Project 2010.

3.7.5. The Contractor shall submit all electronic files (AutoCAD 2016 [.dwg], MS Word 2016 [.doc], MS Excel 2016 [.xls], Adobe Portable Data Files [.pdf]) hard disk, or by other means deemed acceptable by the TPOC.

3.8. Guidance Level Work Packages – Specific Requirements: The Contractor shall develop a

Work Package as detailed in Section 3.6 for the USNS MINNOW to accomplish the tasks listed below. All necessary information for complete production in all disciplines shall be shown on the drawings or included in the work items. The Contractor shall develop Work Package(s), to include new drawings and work items, to capture existing configuration, and modify, remove, and install outfitting, structural, mechanical, and electrical items as detailed below, based on the ship check data.

3.8.1. Lifeboat / Davit Removals – Develop a work package for removing the existing lifeboat/davits and installing new lifeboats/davits. The Contractor shall develop new drawings and work items to capture existing configuration, and modify, remove, and install outfitting, structural, mechanical, and electrical items as detailed below, based on the ship check data.

a. Removal of existing Lifeboats #1 - #4 and their associated davits and winches.

b. The Contractor shall develop work item(s) and drawings for removal and installation of eight (4) lifeboats and their associated davits and winches, (2) four each port and starboard, in the area left vacant by the removal of lifeboats #1 - #4.

c. The overall dimensions of the complete and installed system, i.e. lifeboat, davit, winch, and the appropriate clear area for operating personnel, when in the stowed position, shall fit within a prescribed area of the boat deck. The extents of that area are as follows:

• Transverse extent is 17’-10” from the deck edge to the inboard bulkhead on the 01

Level. On the 02 Level, the inboard extent varies between 26’-35' from the deck edge. The 02 Level is located 10’ above the 01 Level. When stowed, the tender/lifeboat and davit must not extend outboard of the deck edge. The transverse location of the complete and installed assembly shall provide clear fore and aft passage under and around the stowed lifeboat. The stowed position shall remain within the existing footprint and not impede the current walkway.

• Vertical extent is 35’ above the boat deck. When stowed, the tender/lifeboat and davit must not extend above this extent.

• Longitudinal extent is 36’-6” for each lifeboat system installed. The existing equipment located fore and aft of the lifeboats will not be relocated and therefore the longitudinal boundary will remain fixed.

d. The work packages shall include drawings with separate removal and installation views created by the Contractor showing any structural, mechanical, and electrical modifications necessary to install the lifeboats, davits, and winch equipment. This may include modifications to structure, deck arrangement, life rails and ladders, platforms, foundations, power, lighting, piping and ventilation.

e. Outfitting/arrangement drawings shall show the arrangements and alignment of all lifeboat, davit and winch equipment including final electrical and mechanical arrangement.

3.8.2 Maintenance Platforms – Develop a work package to provide port and starboard maintenance platforms that allow the ship’s crew to access and service the lifeboats, davits, and release hooks via the Cabin Deck. The maintenance platforms can be modification of existing platforms to fit new davits/lifeboats or can be new design/installation. The Contractor shall develop new drawings and work items to capture existing configuration, and modify, remove, and install outfitting, structural, mechanical, and electrical items.

3.8.3 Refrigerated Container Removal / Reinstallation – Develop a work package for removal and reinstallation of the existing refrigerated container on the starboard Boat Deck.

The Contractor shall develop new drawings and work items to capture existing configuration, and modify, remove, relocate if necessary, and install outfitting, structural, mechanical, and electrical items as detailed below, based on the ship check data. Passage from the refrigerated containers shall allow for a pallet jack to pass by. GFI 7.6 is provided for information purposes only and has not been verified as accurate.

3.8.4 Update Selected Record Drawings (SRDs) – The Contractor shall create redline markups of all the existing ship’s drawings affected by this modification. The contractor shall also update the following SRD’s: Fire Control Plan (FCP), General Arrangements (GA) Drawings, Power and Lighting One line Drawings, and the Electrical Plant Load Analysis, at a minimum for USNS MINNOW.

3.8.5 Coordination and Support with Government Provided Contractor – The Contractor shall coordinate and work with Marine Equipment who will be procuring the Lifeboats and Davit/Winch Systems under Contract N32205-XX-XXXXX. Marine Equipment is under contract to provide technical support for this contract for the design of the lifeboat systems into the ship’s platform. This support shall be provided via email and phone.

4. Deliverables:

4.1. POA&M – The Contractor shall develop a detailed Plan of Action and Milestones (POA&M) as described in Section 3.1. The POA&M shall be updated monthly to reflect actual progress.

4.2. Ship Check Plan – Prior to starting the ship check, Contractor shall forward a ship check plan as described in Section 3.3. The plan shall be reviewed by Government within two days of receipt and accepted or rejected based on the plan’s ability to successfully gather the necessary information in the allotted time with the proposed resources. If necessary Contractor will have two days to revise the plan.

4.3. Ship Check Report and Photos – The Contractor shall submit each ship check report as described in Section 3.5. Ship check reports will be provided IAW Section 6.

4.4. Preliminary Deliverables (P1, P2) – The Contractor shall submit preliminary work packages and SRD updates listed in Section 3 for review. Work items and drawings shall be forwarded in electronic format (AutoCAD, MS Word, Excel, and PDF).

4.5. Final Deliverables – Contractor shall submit final work packages and SRD updates. New MSC drawing numbers will be provided by TPOC. Contractor shall submit two CDs containing all project electronic files on each disc. The discs shall contain final deliverables in the same format as the preliminary deliverables. Final Deliverables shall include Final Versions of the deliverables outlined in Section 4.4. There shall be 2 paper copies and 2 electronic copies. The disks containing the electronic copies shall be labeled with the ship’s name, contract number, date, revision number, and Contractor’s name.

5. Review Process: All work package deliverables and drawings described in Section 4 shall be submitted in accordance with the following process:

5.1. The Contractor shall submit P1 Deliverables for MSC review and comment in accordance with Section 6. The P1 deliverables shall be technically complete and properly formatted with no reservations, errors or omissions and reviewed by the Contractor’s Quality Assurance personnel prior to submission to the MSC COR. MSC review is not to be used as the Contractor’s Quality Assurance (QA) review. The Contractor shall incorporate all comments from the COR to create the P2 Deliverables. If a Preliminary Copy is submitted with reservations, omissions or is unacceptable per the Quality Assurance Surveillance Plan (QASP) the deliverable will be returned to the contractor as unacceptable and an updated Preliminary Copy (P1) shall be submitted to MSC within 2 business days for review.

5.2. The Contractor shall submit the P2 deliverables for COR review and approval. The P2 deliverables shall be technically complete and properly formatted with no reservations, errors or omissions and reviewed by the Contractor’s Quality Assurance personnel prior to submission to the MSC COR. All COR questions and comments from MSC documented in the P1 Deliverable shall be addressed in full. Submission of successive rounds of Preliminary deliverables will continue until all deliverables have been approved by the COR. It is imperative that the Contractor perform an acceptable QA review to ensure that updates and changes are fully integrated and that any cascading effects of those changes are properly accounted for. Contractor shall host a reading session to discuss P2 deliverables with MSC and incorporate all comments discussed into the final deliverables. All key personnel shall attend the reading session.

5.3. After Preliminary deliverables have been approved by the COR, all preliminary revision marks and revision notes shall be removed from the drawings and they shall be labeled as “Rev –” or the most up to date revision. The “Rev –” deliverables shall be reviewed by the Contractor’s Quality Assurance personnel prior to submission to the COR. This process will continue until MSC accepts the final version of the design package. For any deliverables that do not require regulatory approval, this deliverable will become the Final Copy after MSC’s comments are incorporated.

5.4. After the “Rev –” deliverables are approved by MSC, the Contractor shall submit the approved “Rev –” final deliverables to ABS for review via ABS O2E website (www.eagle.org) and to the USCG at msc@uscg.mil. When submitting to ABS O2E and USCG the Contractor shall include the COR in the Notification List with both Submission and Approval rights. The Contractor is responsible for addressing any technical comments from ABS and USCG including all required calculations to obtain ABS/USCG approvals. Prior to uploading any technical comment responses to O2E and the USCG, the Contractor shall first submit the responses to the COR.

Upon approval from the COR, technical comment responses shall be officially uploaded to the ABS O2E website and submitted to the USCG. MSC shall be copied on all information submitted to ABS/USCG and all ABS/USCG responses. The Contractor is responsible for following up with ABS/USCG to ensure Final Deliverables are received on time from ABS/USCG to meet MSC Final Delivery dates. The Contractor shall be responsible for delivering all ABS/USCG stamped plans and corresponding approval letters to the COR.

ABS/USCG stamped plans and corresponding approval letters must be submitted directly to the COR from the Contractor; the COR downloading plans and letters from the ABS O2E website does not meet this requirement. All items shall be returned stamped ABS “APPROVED” and with a letter of approval from USCG or ABS Stamped “APPROVED BY ABS ON BEHALF OF USCG” in accordance with the ACP Program or NVIC 10-92 review procedures.

6. Schedule/Delivery Schedule:

No. Activity Due Date 1 POA&M (Preliminary) 2 BD* prior to KO Meeting 2 Kick-Off (KO) Meeting Within 5 BD of Acceptance of Order

3 Meeting Minutes & POA&M (Final) 2 BD after KO Meeting 4 Ship Check Plan NLT 3 BD prior to Ship check 5 Ship Check TBD 6 Ship Check Report 5 BD after Ship check 7 Validation Ship Check TBD 8 P1 Deliverables 4 weeks after Ship check 9 TPOC Review 2 weeks after complete Submission of P1

Deliverables 10 P2 Deliverables 3 weeks after TPOC Review 11 Reading Session 2 weeks after receipt of P2 Deliverables 12 TPOC Review and Approval Completion 13 Rev – Deliverables 2 week after TPOC P2 Review 14 Submittal to ABS / USCG After TPOC Approval of Rev - 15 ABS/USCG Comments 6 weeks after submission 16…