Attachment 2 Performance Work Statement Grounds Maintenance - Snow Removal.pdf

PERFORMANCE WORK STATEMENT(PWS)

Grounds Maintenance / Snow & Ice Removal Services

DLA Distribution, Norfolk.

Naval Station Norfolk Virginia. 23511

Overview

1. BACKGROUND:

The Defense Logistics Agency (DLA) is a United States (US) Department of Defense (DOD) agency that provides worldwide logistics support for the missions of the Military Departments and the Unified Combatant Commands during conditions of peace and war. The mission of DLA Distribution Norfolk Virginia is to provide a full range of distribution services using a seamless, tailored, worldwide Department of Defense distribution network that delivers effective, efficient and innovative support to combatant commands, military services, and other agencies during peace and war.

2.0 SCOPE OF WORK:

2.1. DLA Distribution Norfolk has a requirement for a Contractor to provide Grounds Maintenance / Snow Removal services as set forth in this PWS. All references in this PWS to the Contractor and Contractor Personnel include both Contractor employees and subcontractors.

2.2. The Contractor shall provide all management, tools, supplies, equipment, and labor necessary for Ground Maintenance / Snow Removal services at DLA Distribution Norfolk, Virginia in a manner that will maintain a safe environment.

2.3. This is a non-personal services contract to provide Grounds Maintenance / Snow Removal Services for DLA Distribution Norfolk VA on Naval Station Norfolk (NSN), Hampton Roads, Virginia. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Government and the Contractor understand that the services to be provided under this contract by the Contractor are non-personal services and that no employer- employee relationship exists between the Government and the Contractor. The Government may provide technical direction which will assist the Contractor in accomplishing the PWS; however, the Government will not control the methods used by the Contractor to perform the service requirements set forth in the PWS.

3. Place of Performance:

3.1. The Contractor shall perform these services at DLA Distribution Norfolk, Virginia. DLA Distribution Norfolk, Virginia is a tenant activity on Naval Station Norfolk (NSN), Hampton Roads, VA. The Contractor shall provide Grounds Maintenance services in all designated areas listed below, in support of DLA mission requirements. DLA maintains 13 separated buildings and 19 additional compounds, yards, Parking lots, fenced lines and fenced in secured areas at Naval Station Norfolk. All areas may require support services performance under this PWS.

Service Select Areas of Location:

1. Areas to mow every (2) weeks- Total Sq Ft-353,787 -14 times per year

2. Areas around green Space and Fence lines to Weed Whack every (2) weeks- Total Sq Ft-28,814 -

14 times per year

3. Areas to Trim Bushes every (2) weeks- 14,879 Sq Ft-14 times per year

4. Areas to Weed Whack around Buildings, Black top, Concrete, Curb lines and Fence lines not in

Green Space every (2) weeks- 37,045 Sq Ft-14 times per year

5. Area to remove debris and Leaves inside and outside of fence line before mowing and weed whacking starts- 21,623 Sq Ft-14 times per year

6. Gravel Area to Weed Whack inside of W143 (2) times per year- 7986 Sq Ft

7. Areas to be Cleaned (Blown or swept out) after, Weed Whacking and Mowing every (2) weeks, Entrance Doors, Sidewalks and Overhangs- 549,207 Sq Ft- 14 times per year

8. One Time Charge to remove debris, leaves and limbs from drain lines, curbs, culverts and catch basins inside our compounds after, Storm or Hurricane (6) times per year- 18,437 Sq Ft

9. One Time Charge to remove debris, leaves and limbs from Fence Lines inside our compounds after Storm or Hurricane (6) times per year- 10,512 Sq Ft

10. One Time Charge to remove debris, leaves and limbs from inside our compounds after Storm or

Hurricane (6) times per year- 1,560,538 Sq Ft

11. One Time Charge to remove Tree or Heavy limb from any Space or over Fence line (2) times per year

Chart Below shows Sq Ft per location with corresponding Numbers above.

Bldg 1. 2. 3. 4. 5. 6. 7. 8. 9. 10.

X218 4423 298 n/a 1023 852 n/a 47217 965 400 51629

X380 7492 667 2100 881 1185 n/a 15200 516 450 46105 X136 n/a n/a n/a 2100 n/a n/a 22948 2838 456 93484 W131 120581 752 n/a 881 2886 n/a 30287 966 1105 98762 W148 18976 3807 2280 1248 1286 n/a 18100 786 n/a 73824 W143 n/a n/a 1200 1568 1180 7986 52613 1452 170 85230 Y109 1143 529 n/a 1880 986 n/a 15308 1321 852 49213 Y108 11867 729 1194 1552 740 n/a 58018 1130 343 70377 CEP156 122372 4806 1445 2941 3804 n/a 75387 1555 2000 254135 W4 Pier n/a n/a n/a 6846 394 n/a 6846 n/a 394 6846 CEP201 66933 14101 9660 6500 6966 n/a 132221 4827 3388 589821 Total Sq ft

353,787 28,814 14,879 37,045 21,623 7986 549,207 18,437 10,512 1,560,538

3.2 The Contractor shall perform these services at DLA Distribution Norfolk, Virginia. DLA Distribution Norfolk, Virginia is a tenant activity on Naval Station Norfolk (NSN), Hampton Roads, Virginia. The Contractor shall provide snow and ice removal services in all designated areas listed below, in support of DLA mission requirements. DLA maintains several separate buildings at NSN. All areas may require support services performance under this PWS.

Service Select Areas of Location:

1. Parking lots/roadways 89,200 Square Yards

2. Sidewalks, 857 Square Yards

3. MHE Ramps, 2750 Square Yards

4. Pedestrian ramps/walkways, 350 Square yards

5. Stairs and Landings, 225 Square yards

4. Period of Performance:

4.1 The period of performance shall be established for a one (1) year base period with (2) one-year option periods.

4.2 Items 1-5 & 7 Areas to Mow, Trim Weeds, remove debris before mowing and trim bushes every 2 weeks-(14) times per year starting 1 April-01 Oct.

4.3 Item 6 Trim Weeds in Gravel area of W143 (2) times per year- 1 April and 1 Oct.

4.4 Item 8-10 Onetime charge to remove debris after Storm/Hurricane, (6) events per calendar year

4.5 Item 11 One Time charge to remove Tree/Heavy limb from Fence or compound (2) per calendar year

5. Support Services Grounds Maintenance:

5.1. Grounds Maintenance Services after a Storm will be initiated within four (4) hours after a Notice Too Proceed (NTP) is issued by the Government, not inclusive of the time to access the installation. The Notice Too Proceed may be verbal or written and will furnish the information needed by the Contractor to commence work. THE CONTRACTOR SHALL NOT PERFORM ANY SERVICES OR WORK ELEMENTS UNDER THIS CONTRACT UNLESS SPECIFICALLY ISSUED A VERBAL NTP BY A LOCAL GOVERNMENT

REPRESENTATIVE AT DLA DISTRIBUTION NORFOLK VA ONLY AFTER BEING GIVEN THE AUTHORITY TO

INSTRUCT THE NTP BY A WARRANTED CONTRACTING OFFICER.

5.2. The Contractor is required to arrive on site and begin performing the services ordered within four

(4) hours of receiving a NTP. The Contractor shall maintain contact with the local personnel during the Grounds Maintenance Services. At the conclusion of the work element, the Contractor shall contact the local Government point of contact and state that the job has been completed. The Contractor is required to confirm job completion with the local representative prior to leaving the site. Generally, DLA Distribution Norfolk will be closed during the snow removal operations. Snow and ice removal operations service work will be performed in preparation for the return of the workforce.

5.3. PREDEPLOYMENT if necessary, a Government POC may contact the Contractor in advance of a known event to pre-deploy designated equipment at DLA facilities at NSN. Grounds Maintenance services can be performed quickly and efficiently once an NTP has been issued by the Government.

5.4. The Contractor shall coordinate with the local DLA Distribution Norfolk VA POC for access to the designated DLA compounds.

5.5. HYDRANTS All debris shall be removed from the hydrants so they may be easily accessible. The cleared area shall be approximately six (6) feet wide around the hydrant.

5.6. CURB LINES, CULVERTS, CATCH BASINS all debris shall be removed from catch basins to allow free drainage. Basins shall be cleared at the end of precipitation event.

5.7. LIABILITY The Contractor shall be responsible for the repair or replacement of all government property, including but not limited to, buildings, parking blocks, islands, sidewalks, light poles, signs, lawns, shrubs, fences, gates or handrails damaged by Contractor performance of support services operations under this contract. The Contractor may review the areas with the Government prior to the first event to validate current conditions.

5.8. The Contractor shall be responsible for all damages to vehicles or property caused by performance operations. If a vehicle is damaged, the Contractor shall report the incident immediately with all pertinent details to the Government.

6. Support Services Snow and Ice Removal:

6.1. Snow and ice removal services will be initiated within four (4) hours after a Notice Too Proceed (NTP) is issued by the Government, not inclusive of the time to access the installation. The Notice Too Proceed may be verbal or written and will furnish the information needed by the Contractor to commence work. THE CONTRACTOR SHALL NOT PERFORM ANY SERVICES OR WORK ELEMENTS UNDER

THIS CONTRACT UNLESS SPECIFICALLY ISSUED A VERBAL NTP BY A LOCAL GOVERNMENT

REPRESENTATIVE AT DLA DISTRIBUTION NORFOLK VA ONLY AFTER BEING GIVEN THE AUTHORITY TO

INSTRUCT THE NTP BY A WARRANTED CONTRACTING OFFICER.

6.2. The Contractor is required to arrive on site and begin performing the services ordered within four

(4) hours of receiving a NTP. The Contractor shall maintain contact with the local personnel during the snow and ice removal operations. At the conclusion of the work element, the Contractor shall contact the local Government point of contact and state that the job has been completed. The Contractor is required to confirm job completion with the local representative prior to leaving the site. Generally, DLA

Distribution Norfolk will be closed during the snow removal operations. Snow and ice removal operations service work will be performed in preparation for the return of the workforce.

6.3. PREDEPLOYMENT if necessary, a Government POC may contact the Contractor in advance of a known winter weather event to pre-deploy designated equipment at DLA facilities at NSN. Snow and ice removal services can be performed quickly and efficiently once an NTP has been issued by the Government.

6.4. The Contractor shall coordinate with the local DLA Distribution Norfolk VA POC for access to the designated DLA compounds.

6.5. The Contractor shall remove snow and ice from paved areas, parking lots, sidewalks, landings, stair’s and MHE/pedestrian ramps ONLY as identified by the PWS and Tech Exhibit (TE) 1.0 The Contractor shall ensure walkways are free of snow accumulation or drifts by removing all snow and ice from the designated sidewalks, landings, and entrance ramps. The Contractor shall remove snow, including drift or piles, from designated paved surfaces. The Contractor shall remove ice from designated surfaces to provide secure footing or safe driving conditions.

6.6. Parking lots and entrances shall be plowed. They shall be plowed to the bare pavement with no trailing windrows left in the areas. Parking lot curbs shall be visible and catch basins shall be exposed.

Designated parking areas and/or spaces shall be cleared of snow and available for parking. Cleared ice and snow shall not be placed on roadways, walkways, or trees or shrubs.

6.7. SNOWPLOW OPERATIONS Snow plowing shall include the clearing of snow and ice from the roadways and parking areas, identified in the PWS and TE 1.0, of more than 10% of parking spaces at the end of the storm as were there before the storm season began. At the parking lot entrances and exits, the snow shall be plowed back four (4) feet from the curb line/edge of pavement for traffic visibility. The snowbanks shall not exceed three (3) feet high in these areas. No snow piles shall be left in the plowed areas; snow piles will be placed at designated locations onsite. Roadways and parking areas shall receive a complete cleaning and an anti-skid and/or chemical ice melt application at the end of each winter precipitation event if slippery conditions exist, regardless of depth, as directed.

6.8. SIDEWALKS shall receive a complete cleaning and an anti-skid and/or chemical ice melt application at the end of each winter precipitation event if slippery conditions exist, regardless of depth, as directed.

6.9. MHE/PEDESTRIAN RAMPS, WALKWAYS, STAIRS AND LANDINGS Snow and/or ice shall be cleared from designated ramps, walkways, stair’s and landings to provide full opening and safe access for personnel and equipment. These designated areas shall receive a complete cleaning and an anti- skid and/or chemical ice melt application at the end of each winter precipitation event if slippery conditions exist, regardless of depth, as directed.

6.10. HYDRANTS All snow shall be removed from the hydrants so they may be easily accessible. The cleared area shall be approximately six (6) feet wide around the hydrant.

6.11. CATCH BASINS All snow and ice shall be removed from all catch basins to allow free drainage.

Basins shall be cleared at the end of each winter precipitation event.

6.12. MELTING CHEMICAL AND SAND APPLICATION Sanding for surface grip/traction and chemical application for ice removal and shall be performed in conjunction with the snow and ice removal. The Contractor shall provide all sand and melting chemicals. All chemical and sand application shall be done per contract requirements.

6.12.1. The use of sand, salt, or mixture of the two, or chemical ice melt will be used IAW local regulations, local policies, or any other procedures applicable to the local area. It will be the contractor’s responsibility to ensure that any material used are in compliance with, local procedures and is acceptable to the Government. No change to the material can be used without Government authorization. Sand shall consist of clean inert, hard, durable grains of quartz or other hard durable rock, free from loam or clay surface coatings and deleterious materials. Normal accepted local, state, and Federal mandated highway or concrete sand shall be used.

6.12.2. Application of sand for surface grip/traction and chemical application for ice removal of designated areas shall be performed in conjunction with the snow plowing/clearing operations. There will be times when only a sanding and/or chemical ice melt application is required.

6.13. LIABILITY The Contractor shall be responsible for the repair or replacement of all government property, including but not limited to, buildings, parking blocks, islands, sidewalks, light poles, signs, lawns, shrubs, fences, gates, or handrails damaged by Contractor performance of support services operations under this contract. The Contractor may review the areas with the Government prior to the first event to validate current conditions.

6.13.1. The Contractor shall be responsible for all damages to vehicles or property caused by performance operations. If a vehicle is damaged, the Contractor shall report the incident immediately with all pertinent details to the Government.

7. HOST INSTALLATION ACCESS AND SECURITY7.1. Contractor shall reference FAR Part 52.228.5 titled:

“Insurance-Work on a Government Installation”, for the purpose of this contract\project.

7.1. Due to changing traffic requirements brought on by construction, changing missions, and security concerns within the host installation, access to the host installation is subject to change, sometimes with little or no warning. Inbound and outbound traffic restrictions may exist.

7.2. Contractors who need access to the naval site shall coordinate with the Government POC to obtain contractor badges. This information will be contained in the awarded purchase order.

7.3 The Contractor or any representative of the Contractor entering DOD locations to perform contract requirements shall abide by all security regulations and may be subject to security checks. Contractor personnel and property shall be subject to search and seizure upon entering, while on, and upon leaving the DOD locations pursuant to installation regulations.

7.4 Contractor personnel shall, conduct themselves, IAW acceptable business decorum, at all times. The Contractor shall remove any individual from the site whose continued presence or employment on this contract is deemed by the Government to be contrary to the public interest, deemed to adversely affect health, morale, welfare, or good order and discipline on the installation, or inconsistent with the best interests of national security. The Installation Commander has the authority to bar individuals from the host installation IAW USC Title 18, Crimes and Criminal Procedure, Part I, Crimes, Chapter 67, Military and Navy, Section 1382.

7.4.1 The Contractor shall not allow any employee who is under the influence of alcohol, drugs, or any other incapacitating agents to enter the host installation to attempt to perform any work under this contract.

7.5 The Contractor shall coordinate with the Government for access to the designated DLA compounds.

NO KEYS WILL BE ISSUED TO THE CONTRACTOR. The Contractor shall be accompanied to all, including restricted access, areas by an authorized Government employee.

8.0 PERSONNEL

8.1 LOCAL GOVERNMENT POINT OF CONTACT (POC) The Government POC will be responsible for monitoring Contractor’s performance and will be present to designate areas to receive performance of winter precipitation event removal support services. The Government POC will accompany and provide access to the Contractor to complete support services in all designated areas. The Government POC information will be disseminated to the Contract upon award.

8.2 ON-SITE SUPERVISOR AND ALTERNATE: The Contractor shall provide in writing the name of an On- Site Supervisor (OSS), and an Alternate On-Site Supervisor (AOSS) who shall be responsible for the on-site Contractor performance of the work. This person shall be identified in writing immediately upon acceptance of this contract to the KO. The OSS and AOSS shall be able to effectively read, write, speak, and understand the English language. The OSS and AOSS, shall at all times, be responsible for safe, careful and efficient, operational performance of Contractor equipment. The OSS and AOSS shall be on-site during Contractor performance of all winter precipitation event removal support services operations.

8.3 CONTRACTOR POINT OF CONTACT (CPOC) The Contractor shall maintain a listed telephone number for another responsible representative, a CPOC exclusive of an answering machine, who shall be available in his/her office during hours of winter precipitation event removal support services operations to receive and adjust complaints and reports of deficiencies from the Government. The CPOC shall be identified to the KO immediately upon acceptance of this contract.

8.4 ROSTER: The Contractor shall submit to the local Government POC, a roster identifying all Contractor personnel who will be performing under this contract and require installation access. The roster shall contain the following information about, each individual. An updated roster and individual information shall be provided to the Government when any Contractor personnel changes occur.

(1) Name (last, first, middle initial), aliases

(2) Status (type of employment)

(3) Name of company

(4) Office Phone

8.4.1 The roster shall be furnished to the Government within one (1) month from the date of contract award; before any support services are performed. The Contractor shall provide an updated roster and individual information to the Government within two (2) working days of the date when any Contractor personnel changes occur. The prompt submission of this information will keep to a minimum any delay and inconvenience to the contractor and employees in performance of the contract.

8.5 QUALIFICATIONS AND CERTIFICATIONS: The Contractor shall ensure that all personnel involved in all winter precipitation event removal support services operations are trained for the level of expertise required for the proper performance of the requirements set forth in this PWS. The Contractor shall be responsible for obtaining all necessary certifications and for compliance with all applicable Federal, State, and local laws. The Contractor shall maintain updated copies of any applicable certifications for all employees and make them available to the Government upon request.

8.6 LICENSES: The Contractor shall ensure that employees have all current and valid licenses for the operation of such equipment as the Contractor may use in the performance of this contract. Contractor shall ensure all DOT medical requirements are met. Equipment operators shall be experienced and capable of operating the equipment. They shall maintain Commercial Drivers Licenses (CDL) as appropriate by the state for the equipment and the motor vehicles they are operating.

8.7 LEGAL STATUS: No employee or representative of the Contractor will be admitted to the host installation unless they furnish satisfactory proof of United States citizenship, or, if an alien, their residence within the United States is legal. The Contractor shall make this information available.

8.7.1 At the contract site, at least one person must be able to effectively speak and understand English and be able to translate for any non-English speaking workers. The name and contact telephone numbers for this designated person where he/she may be reached on a 24-hour basis, seven (7) days a week shall be identified in writing immediately upon acceptance of this contract to the KO.

8.8 IDENTIFICATION: All Contractor employees working under this contract shall be easily identified by a distinctive color (fluorescent), nameplate, emblem, garment, or patch attached in a prominent place on an outer garment displaying company name. Contractor personnel shall carry required Government furnished badge.

8.9 SAFETY PROGRAM: The Contractor shall implement and maintain a safety program for preventing accidents and preserving the life and health of Contractor personnel and Government personnel involved in the performance or administration of the contract. A copy of the Contractor’s safety program shall be made available at the request of the Government.

9.0 CONTRACTOR FURNISHED EQUIPMENT AND SERVICES

9.1 The Contractor’s vehicles and accessories required to perform this contract shall be specifically designed for the purpose intended in this contract. The Contractor’s furnished equipment and vehicles shall be provided in adequate numbers and of appropriate type and size to fulfill the minimum requirements of this contract, workload estimates and local, State and Federal environmental, and safety requirements as applicable.

9.2 NO METAL TRACKED EQUIPMENT WILL BE ALLOWED

9.3 The Contractor shall comply with the provisions set forth in the most recent revision of 40 CFR Part 202; Motor Carriers Engaged in Interstate Commerce (available at http://www.ecfr.gov/), for the routine maintenance of vehicles and all equipment required to assure satisfactory performance of snow plowing/ice removal operations.

9.3.1 The Contractor Personnel shall operate their vehicles in accordance with all Federal, state and Installation traffic regulations and provide for registration, licensing, and insurance in compliance with all applicable laws, regulations and subject to the terms and conditions of this contract.

9.3.2 The Contractor shall comply with the provisions set forth in 49 CFR Part 390-397 (available at http://www.ecfr.gov/); General Federal Motor Carrier Safety Regulation and Transportation of Hazardous Materials; Driving and Parking Rules for motor carrier safety standards.

9.4 The Contractor shall supply all fuel, lubricants and spare parts and provide repair and maintenance necessary to keep equipment in operating condition.

10.0 ENVIRONMENTAL COMPLIANCE

10.1 Under NO circumstances will hazardous waste be transported onto United States Navy Property.

10.2 Less hazardous or non-hazardous materials will be substituted for hazardous materials, unless specifically required elsewhere in this contract. Where hazardous materials are needed, users will adhere to all applicable Federal, OSHA and State regulations regarding the management and handling of hazardous materials. In the absence of regulations, users will apply the best available technology or management in the use, handling, and disposal of hazardous materials.

10.3 Contractor will submit five (5) copies of Material Safety Data Sheets (MSDS) to the KO for all hazardous materials to be used in this contract within five (5) days after contract award.

10.4 RELEASE REPORTING: Any release of oil (including leaks from hydraulic hoses and equipment), hazardous waste or hazardous material at sites supported by DLA Distribution Norfolk VA shall be immediately reported to the local fire department and local rep for reporting to the Environmental Management Office (EMO) through the Regional Operations Center at NSN and DDNV.

10.4.1 Any hazardous waste released to the environment (including leaks from hydraulic hoses and equipment) as a result of, the Contractor’s work shall be the sole responsibility of the Contractor and shall be cleaned up at no expense to the Government. Any release shall be cleaned up to the standards set forth in 40 CFR 260 et. Seq; Hazard Waste Management. Neither the need to comply with this provision nor any cost or delays caused by failure to comply with applicable environmental laws will be the basis for an extension of time for task or contract completion, an equitable price adjustment or the relaxing of any contract requirements.

10.4.2 The Contractor is required by law to contact the Federal and Local Environmental Agency or Occupational, Safety and Health Agencies for any reason related to compliance requirements arising out of performance of this contract.

10.4.3 In the event any agency contacts the Contractor for any reason relating to compliance requirements arising out of performance on this contract, the Contractor shall immediately inform the EMO, local rep, and the KO no later than the close of business on the day the contact is made. If such communication is after normal business hours, notification will be made immediately on the next business day. The Contractor shall also provide the name and telephone number of the agency, the name of the person making the contact and the substance of any verbal or written communication from such agency. Any coordination with regulatory agencies to discuss the extent of the law requirements will first be made through the EMO.

11.0 GOVERNMENT OBSERVATIONS

11.1 Government personnel, other than the designated local rep may, from time to time, with Contractor/Government coordination, observe or inspect Contractor operations. However, these personnel may not interfere with Contractor performance.

12.0 CERTIFICATION AND ACCEPTANCE

12.1 Work completion monitoring shall be done via Government inspections and Government review of applicable documentation. The local DLA Distribution Norfolk Virginia’s rep is designated as the point of final support services performance inspection and invoice acceptance by the Government for performance of support services required by the contract.

13.0 RECORDS

13.1 DOCUMENTATION AND RECORDS: All documentation, records, and schedules, as described in this PWS, which are the responsibility of the Contractor, are the property of the Government and shall remain so upon termination or completion of the contract. The Contractor shall keep these items current. All documentation shall be made available to the Government upon request. All documentation, records, and schedules shall be turned over to the Government upon termination or completion of the contract. All documentation, records, and schedules are subject to the Freedom of Information Act and Privacy Act.

END OF PERFORMANCE WORK STATEMENT