ATTACHMENT 2_ Offer Submission Checklist (OPTIONAL AID).pdf

ATTACHMENT 2: Offer Submission Checklist (OPTIONAL AID)

This Checklist is meant to be an aid for offerors to ensure critical information is submitted in the required format. This Checklist does NOT replace or duplicate the Solicitation document, in any of its sections, or as a whole document. Offerors are responsible for reviewing the full Solicitation document and adhering to the requirements set therein. USAID/BHA reserves the right to reject offers that do not meet requirements stated in the Solicitation.

Requirement per Solicitation (Offeror is responsible to review full Solicitation document and submit offer accordingly).

Y/N

General requirements

Your company has SAM registration (https://sam.gov/content/home) and Unique Entity ID number.

Your offer is in English and in U.S. dollars.

Follow instructions in Solicitation document if there is data in your proposal that you do not want disclosed to the public for any purpose, or used by the Government except for evaluation purposes.

Your initial proposal should contain your best terms from a price and technical standpoint, according to specifications provided in Section 2.2 and Section 7.

Technical and Price proposals are submitted separately on your company letterhead that contains the company's full name, address, telephone numbers, email addresses, and point of contact authorized to address questions and conduct exchanges (if the CO makes such a determination). Your Technical Proposal does not include any prices.

Proposal is submitted via email to lchang@usaid.gov and rohicks@usaid.gov and in English only.

Send samples per sample submission instructions on the Solicitation document, if you are bidding for kitchen sets and/or buckets. Samples must be received by the Solicitation closing date.

Pages are numbered and do not exceed 5 pages for general Technical capacity information and not exceed 5 pages per each commodity offered, with font size >11 point. Graphs or table font sizes are > 8 point. File size does not exceed network capacity. Excluded from the page limit are the following: Cover Page, any annexes such as test/quality certificates, past performance, qualifications, or report samples that the offeror wishes to provide.

Part I - Cover Letter

Cover Letter contains: -

The solicitation number.

Offeror's name, address, telephone and facsimile numbers, email addresses.

A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and agreement to furnish any or all items upon which prices are offered at the price set opposite each item.

Names, titles, and telephone and facsimile numbers (and email addresses if available) of persons authorized to negotiate on the offeror's behalf with the Government in connection with this solicitation.

Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent's authority, unless that evidence has been previously furnished to the issuing office.

The company’s Tax Identification Number (TIN).

Unique Entity ID number.

U.S Agency for International Development (USAID) Page 1 of 3

RFQ-SOL # 7200AA22R00004

mailto:lchang@usaid.gov mailto:rohicks@usaid.gov

Small Business Filing Status, if applicable.

Confirmation of SAM Registration that is active at the time of proposal submission. Offerors are encouraged to verify they have no debt flag in SAM. (USAID cannot make an award when a debt flag is present).

Part II – Technical Proposal. Prepared and submitted per Sections 2.2, 6, and 7

Your Technical Proposal explains your company's Management Approach, Quality Assurance, Technical Approach, Experience, Production Capacity.

General statements that the Offeror can or will comply with the requirements that standard procedures or well-known techniques will be used, or that paraphrase the statement of work in whole or in part will not constitute compliance with the solicitation requirements. The proposal will be assessed and assigned ratings accordingly, or may be rejected as technically unacceptable.

At a minimum, the information requested in these instructions is submitted. The proposal is concise, logical, neat, orderly, comprehensive, and contains no superfluous material. Elaborate brochures, artwork, expensive paper and bindings, and presentation aids beyond those sufficient to present a complete and comprehensive proposal are neither necessary nor desired.

Technical proposals have a clear outline format and include the content requirements set forth in the Solicitation Sections 2.2, 6, and 7.

Each section is divided by a blank page or tab.

All proposal pages are numbered.

You have clearly stated if/when you are offering a modification to BHA specifications--modification is clearly written against the original BHA Requirement.

You have clearly stated whether you directly manage/oversee the manufacturing process and product development of the commodities you are bidding for.

You have clearly listed your owned/contracted manufacturing/factory facilities--facility name, city/country and commodities, if applicable.

You have clearly labeled any options you are offering for environmentally sustainable packaging and/or product composition.

You have clearly stated whether or not you can generate, print, label commodities with QR codes (traceability).

You have prepared and mailed samples according to instructions in the Solicitation and have emailed the tracking numbers to lchang@usaid.gov and rohicks@usaid.gov .

You have clearly stated whether you can mail up to 3 samples of each commodity you are offering, to one or multiple U.S. addresses, if you are awarded a BPA and there is a BPA Call Order.

You have clearly stated whether you can begin production of commodities within 5 business days of receiving an Order (or after sample approval) or on the date pre-agreed with the USAID Contracting Officer.

You have clearly stated whether you can provide regular status updates to USAID on the production.

You have clearly listed your current humanitarian customers/references and/or past (within 3 years, including which commodity you supplied, to which country

You have attached scans of all quality assurance evidence, e.g. testing/analysis/origin certificates relevant for the commodities you are bidding for, from within the past 3 years.

U.S Agency for International Development (USAID) Page 2 of 3

RFQ-SOL # 7200AA22R00004

mailto:lchang@usaid.gov mailto:rohicks@usaid.gov

You have clearly stated whether you can adhere to USAID inspection requirements.

You have clearly stated whether you can store for up to 60 days after production and inspection, in preparation for USAID to transport goods from your facility.

You have clearly stated whether you can deliver finished products DDP Dubai and/or DDP Miami.

You have clearly stated whether you can adhere to USAID packing/branding requirements.

Part III – Price Proposal. Prepared and submitted per Sections 1, 2, 6, and 7.

You have clearly labeled pricing options by production volume, environmentally sustainable options, etc, if and where applicable, against your prices.

Your Pricing Proposal clearly shows any modifications to BHA Technical Requirements for the supplies/services you are offering.

Part IV – Past performance. Prepared and submitted per Sections 2 and 6.

U.S Agency for International Development (USAID) Page 3 of 3

RFQ-SOL # 7200AA22R00004