Attachment 2 - OCONUS Ordering Guide 2 Dec 21.docx

FA800322Q0002

ATTACHMENT 2 – Ordering Guide

DEPARTMENT OF DEFENSE

OCONUS WORKING DOG

Blanket Purchase Agreement Ordering Guide OCONUS 2 December 2021

This Ordering Guide has been developed by the 771 ESS team to assist Military Working Dog (MWD) contracting personnel and authorized ordering personnel to purchase dogs from a list of Blanket Purchase Agreement (BPA) holders. This ordering guide contains essential information about the BPA, identifies the authorized users of the BPA, and contains instructions for users to place an order. The contracting officer shall be responsible for updating the information contained within the ordering guide.

I. GENERAL INFORMATION

Below are the active BPA Holders’ Information

Date

II. ORDERING OFFICER RESPONSIBILITIES

This BPA is decentralized and is open for ordering by a 771 ESS Contracting Officer(s) and any of the individuals authorized to place orders under this Agreement on behalf of the government and the 341 TRS.

Below is the list of the active BPA Authorized Callers:

It is the responsibility of the Ordering Officer to:

· Comply with the ordering procedures and all the terms and conditions of the BPA

· Obtain the required authorization to acquire the MWDs

· Provide orders to all BPA holders through rotation of orders

· Ensure compliance with all fiscal laws prior to issuing an order under the BPA

· Incorporate into the order any regulatory and statutory requirements that are applicable to the agency for which the order is placed, if pertinent requirements are not already included in the BPA

III. ORDERING PROCEDURES

STEP 1 – Notification: Ordering officials will notify vendors in advance of the proposed times of OCONUS dog buy trips. Contractors shall respond within ten (10) business days if they wish to participate in the event. In order to be scheduled for a selection date, the vendor must have adequate facilities in accordance with the Statement of Work. The government will notify responsive vendors with confirmation of the visit.

NOTE: The ordering official will rotate orders among vendors to promote maximum practicable competition per FAR 13.303-2(c). Should the situation arise, the government reserves the right to purchase more dogs than the quantity listed in the order at the vendor’s quoted price.

STEP 2 - Selection Date (Evaluation of Dogs): The ordering officer will be responsible for:

1. Coordinating the MWD candidate selection dates and times with the contractor and the evaluators in accordance with the SOW.

2. Notifying the BPA holders regarding any specific instructions at least 5 business days prior to the selection date.

3. Notifying the contractor to pick-up the dogs that were not selected.

4. Providing oral feedback for dogs that were not selected for purchase.

NOTE: In the event that a canine presented fails/exceeds the criteria of a dog classification, the ordering official may negotiate a price to purchase the canine at a lower/higher classification. Any agreed upon price must not exceed the pricing for the dog’s purchased category on the vendor’s BPA.

STEP 3 – BPA Call: After the selection, the ordering officer will issue the BPA Call/s to the successful offeror/s. Additionally, the ordering officer will review and approve the invoice and/or ensure receipt of payments as necessary (GPC or WAWF).

STEP 4 - Administration: The ordering officer will submit all BPA Calls (spreadsheet, BPA Calls, feedback, etc.) to 771 ESS when distributed to the vendor. The contracting officer will use this document during the semi/annual BPA review.